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Making your PDF Files Accessible

Make sure that your files (parent documents) are accessible before you convert them into PDF:

How do you do this?

  • Start with real text (not a scanned image of text, which is only a picture with no text)
  • Use structural tags and navigation aids in the parent document such as headings (not just large bold fonts), lists, links and a table of contents
  • Provide a text equivalent for every non-text element W3C Techniques for text equivalents, and update the text equivalent whenever the non-text object changes (WCAG Checkpoint 1.1 - Priority 1)
  • Use clear language and a logical reading order (W3C Techniques for clear pages WCAG Checkpoint 14 - Priority 1)

Creating Tagged PDF

  • Create Tagged PDF by using Adobe Acrobat version 5 and above, which has better accessibility features than earlier versions. Tagged PDF is the most accessible format for the latest screen readers. Tagged PDF allows PDF files to contain logical document structure and can be reflowed to fit small-screen devices and are therefore more accessible to the visually impaired

Why?
Scanned images of text cannot be read by a screen reader becuase they contain no text and will not be accessible to a visually impaired user. Your PDF file will only be as accessible as the file you created it from.

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