Health Information Workforce Census

The first census will be available here
MAY 2018

The Health Information Workforce Census project is a collaborative project between the University of Tasmania, University of Melbourne, Australian Digital Health Agency, Australian Library and Information Association Health Libraries Australia, Australasian College of Health Informatics, Health Informatics Society of Australia, Health Information Management Association of Australia, and the Victorian Government Department of Health and Human Services.

Proceed to the 2018 Census


On this page:
Aim
Who should complete the census
When is the census
Subscribe to receive notifications
I have questions about the census
Help us promote the census
Longitudinal study information
How was the census developed
Privacy statement
Data Management and Access
Ethics approval
Project reports and presentations
Project oversight
Contacts

Related pages:
Questions regarding eligibility
Subscribe for future notifications
Census Information Sheet
2018 Promotional materials

AIM

The aim of the census project is to quantify and qualify the Australian Health information Workforce (HIW), specifically to delineate and count the workforce, consider the future configuration of workforce, identify health information workforce shortfalls, and identify current health information training and career pathways.


WHO SHOULD COMPLETE THE CENSUS?

Anyone who self-identifies as part of the health information workforce working for/with an organisation that operates in Australia. You are part of the workforce if you work (including volunteer or actively seeking) in a role where the primary function is related to developing, maintaining, or governing the systems for the management of health data, health information, or health knowledge (Gray & Butler-Henderson 2018). And you work (including volunteer or actively seeking) for/with an organisation that operates in Australia, your role relates to the Australian operations, and relates to the health sector.  As a guide, and not exclusively, this includes anyone who works or provides education and training within the following areas:

  • Clinical coding
  • Clinical costings
  • Clinical Documentation Improvement
  • eHealth systems
  • Health data analytics
  • Health informatics
  • Health information management
  • Health information technology
  • Health librarianship
  • Health Information governance
  • Digital health infrastructure
  • Health information systems or services

For further clarification, please see the webpage Questions Regarding Eligibility.


WHEN IS THE CENSUS

The first census will be held during May 2018, and then May 2020. It is planned that the census will then be conducted every 3 years thereafter.

Please read the information sheet for the census project, available here.

Participation in the census is voluntary and anonymous. You will not be identifiable in the reporting of census findings.


SUBSCRIBE TO RECEIVE NOTIFICATIONS

To register to receive notifications about the census, please complete the form here. You can unsubscribe from the distribution list by contacting the Project team below.


I HAVE QUESTIONS ABOUT THE CENSUS

Please read the information sheet about the census, available here. if you have further questions, please contact a member of the project team, below.


HELP US PROMOTE THE CENSUS

For the census results to be meaningful, we need to reach as many people as possible. Your help to promote the census to your networks would be appreciated. We have developed a number of resources you can use, available here.


LONGITUDINAL STUDY INFORMATION

The longitudinal study is a sub-study of the census project. The census does not collect identifying information about participants, making it difficult to measure an individual’s career progression over time. As such, the census project is seeking individuals to participate in a longitudinal study of the workforce. If you decide to be part of this longitudinal study, you will be asked to answer a small number of questions at the beginning of each census to enable the project team to link the census response to past census responses. The census questions will follow these questions. Once the census is complete, an individuals’ census responses will be re-identified with a unique identifier to enable individual responses to be linked to past census responses, and then data entered for linkage questions will be removed.

Participation in the longitudinal sub-study is voluntary. You can elect to complete the census without being part of this longitudinal study. A participant who participates in the longitudinal study can elect not to participate in the future.


HOW WAS THE CENSUS DEVELOPED

The question in the census were developed using a Delphi study design throughout 2017. Experts from a number of different stakeholder organisations provided input into the data elements and questions that should be included in the census. This was to ensure that the census would answer the stakeholder group’s questions, and that the questions would not change over time. The census was then pilot tested by the experts and the executive of the partner organisations listed at the top of this page. Further information about the development of the census can be found in the articles and presentations referenced below.


PRIVACY STATEMENT

The collection of data and all associated data access projects must comply with the Privacy Act 1988 and state privacy legislation. All data must be treated with confidentiality.

The HIWC data must be stored in a safe and secure location that can only be accessed by identified personnel. Only the HIWC investigators listed under the section ‘Contacts’ and research staff employed specifically for the HIWC project can access the HIWC database.

All data must be stored in a de-identified manner. Data collected for the longitudinal study must be stored separate from the linkage log.

An individual should not be identifiable in the publication or presentation of data from the HIWC.

Access to data by external organisations must comply with this privacy statement.


DATA MANAGEMENT AND ACCESS

Access to the de-identified census data will only be approved for non-commercial purposes (e.g. research). Please review the Data Management and Access Policy, available here. A link to the online Data Access Application will be available shortly.


ETHICS APPROVAL

The census project, including the longitudinal study, is currently undergoing ethical approval with the University of Tasmania. Further information will be released here when available.


PROJECT REPORTS AND PRESENTATIONS

Conference paper:
Butler-Henderson K, Gray K, Greenfield D, Low S, Gilbert C, Ritchie A, Trujillo M, Bennett V, Brophy J, & Schaper LK 2017, The development of a national census of the health information workforce: expert panel recommendations, Stud Health Technol Inform, 239: 8-13, doi:10.3233/978-1-61499-783-2-8.

Conference abstract and presentation:
Butler-Henderson K, Gray K, Greenfield D, Brophy J, & Ritchie A 2017, Developing a census for the Australian Health Information Workforce, 89th AHIMA Convention and Exhibit, Los Angeles USA, 7-11 October 2017.

Butler-Henderson K, Gray K, Greenfield D, Low S, Gilbert C, Ritchie A, Trujillo M, Bennett V, Brophy J, & Schaper L 2017, The development of a national census of the health information workforce: Expert panel recommendations, HIC 2017, Brisbane Australia, 6-8 August 2017.

Butler-Henderson K, Gray K, Greenfield D, Low S, Pearce C, Bennett V, Brophy J, Trujillo M, Ritchie A & Schaper LK 2017, Developing a national census for the Health Information Professions in Australia, Health Information Management Association of Australia National Conference, Cairns Queensland, Australia, 30 October – 2 November 2017.

Poster:
Butler-Henderson K, Gray K, Greenfield D, Low S, Brophy J, Pearce C, Bennett V, Schaper L, Trujillo M, & Ritchie A 2017, Collaboration to determine a future health information workforce census: “consensus to produce a census”, 10th Health Services & Policy Research Conference, Gold Coast Queensland, Australia, 30 October – 2 November.

Gray K & Butler-Henderson K Planning for a digital health workforce: Design for research and development in Australia, MedInfo, Hangzhou, China, 21-25 August 2017.


PROJECT OVERSIGHT

The Health Information Workforce Census project is overseen by a Management Group, consisting of representatives from the University of Tasmania and the University of Melbourne, and representatives from the Australian Digital Health Agency, Australian Library and Information Association Health Libraries Australia, Australasian College of Health Informatics, Health Informatics Society of Australia, Health Information Management Association of Australia, and the Victorian Government Department of Health and Human Services. All decisions about the census project are considered by the Management Group.


CONTACTS

Follow us on:

LinkedIn: https://www.linkedin.com/company/australian-health-information-workforce-census/

Twitter: https://twitter.com/HIW_Census

For further information, please contact one of the project Chairs

Dr Kerryn Butler-Henderson
University of Tasmania
Kerryn.Butlerhenderson@utas.edu.au
Associate Professor Kathleen Gray
University of Melbourne
KGray@unimelb.edu.au