Commercial Services & Development manages the University of Tasmania’s fleet vehicles. Vehicle fleet services include:
All vehicle fleet bookings are made through Campus Services.
Reminder: please ensure that you put the correct fuel in the vehicle.
If you need to hire a UTAS fleet vehicle, please book at least 2 days in advance. UTAS fleet vehicles are in high demand at the start of semester. Making a booking at least 2 days in advance will help ensure that your booking is accommodated during peak periods.
Vehicles are available to properly licenced and authorised University staff only.
Vehicle bookings can be made by contacting Campus Services. Please book at least 2 days in advance, where possible. After the booking is made and a fleet or hire vehicle has been allocated, you will be required to forward a vehicle requisition as soon as possible to confirm the booking.
Campus Services will arrange a hire vehicle from an external hire firm if no UTAS fleet vehicles are available. External hire vehicles will fit as closely as possible to client requirements. Campus Services will not hire vehicles (e.g. small vehicles) that do not comply with the University Vehicle policy [PDF].
For vehicles on the Sandy Bay campus: keys are to be collected from the Campus Services office, ground floor Corporate Services Building, TT Flynn St, Sandy Bay
For vehicles on Launceston campuses: keys are to be collected from the Accommodation Services office, on the second floor of the TUU Building, Queen Elizabeth Walk – right above the coffee shop. The Accommodation Services office is open 8.30 am – 5.00 pm. Please note that vehicle hire requisition forms need to be sent to Campus Services.
If a vehicle is booked for early Monday morning you may be able to collect the vehicle late Sunday afternoon. You can take a vehicle home at the close of business to allow for an early start the next day if the vehicle is available. This must be confirmed with Campus Services before proceeding. Please note that the vehicle cannot be used for private purposes.
Rates effective 1 February 2012. Rates include fuel and insurance. Hourly rate applies for maximum of 6 hours.
|Vehicle type||Daily rate||Hourly rate|
|Medium sedan (Holden Cruz, Mazda 3)||$120||$23|
|Large sedan (Forester, Xtrail, Mazda 6, Honda Accord)||$125||$24|
|8 seater bus||$145||$28|
|Off-road 4WD (Toyota HiLux)||$170||$33|
|12 seater bus||$209||$40|
Before collecting a vehicle, a vehicle requisition must be provided to the Campus Services office (by fax, post or in person). The relevant account code must be supplied for backcharging.
Charges will automatically be deducted from the nominated account in the TechOne Financials. Charges are posted on ongoing basis each month.
Where the vehicle has been damaged in an accident, the driver should contact the Campus Services Customer Service Officer as soon as possible.
If a vehicle breaks down, the client should contact the roadside assistance number held in the vehicle manual in the glove box. All University of Tasmania vehicles have RACT roadside assistance coverage.
Drivers should also contact Campus Services in either Hobart or Launceston as soon as possible, so that appropriate action can be taken.
Vehicles are available to authorised University drivers only. All new drivers must present their license to the Campus Services customer service officer before driving a University vehicle and a declaration must be signed by an Accountable Person in the Budget Centre. These details are kept on the vehicle fleet database together with a photocopy of the driver's licence.
Drivers are responsible for all fines.
The police or councils will forward the infringement to Campus Services requesting the relevant driver details. Campus Services will advise the driver of the infringement and then forward the details back to Tasmania Police or the relevant council. The infringement notice will then be forwarded to the offender at their private address.
Parking fines are passed on to the vehicle user who is advised to pay the fine within the required time limit.
It is important to ensure that you return fleet vehicles at the required time as bookings are often made with tight turn-around times.
If you are running late due to unforeseen circumstances, please advise the Campus Services Customer Service Officer as soon as possible. This allows Campus Services to reorganise other bookings or hire additional vehicles from outside if necessary.
Fuel cards for BP and Shell are in all vehicles. When you collect a pool vehicle, the fuel tank should be full. Please refuel the vehicle prior to returning the vehicle to the compound. Failure to do this causes considerable inconvenience for subsequent users.
For all car bookings and enquiries (north and south):
University of Tasmania
Private Bag 35
HOBART TAS 7001
Phone: +61 3 6226 2791
Fax: +61 3 6226 2797
Note that keys for Sandy Bay Fleet vehicles are to be collected from the Campus Services office on the ground floor of the Corporate Services Building in TT Flynn St. The after-hours key drop off box is located beside the vehicle fleet parking area near Uniprint.
Keys for Launceston fleet vehicles are to be collected from and returned to the Accommodation Services office, second floor TUU building. All bookings for Launceston vehicles to be made through Campus Services.
Authorised by the Chief Operating Officer
22 January, 2013