University of Tasmania, Australia

The goal of the construction stage is to safely deliver the project in accordance with the approved documentation and within budget.

The project user group (PUG) and project working group (PWG) will have little, if any, input during the construction but will be invited to participate in practical completion and project handover activities. The time taken to complete the project will depend on the size and complexity.

Output

• New or refurbished space
• Maintainable asset information
• Floor plan layouts in CAD format
• Operations manuals
• Various licences and certificates including the certificate of practical completion and certificate of occupancy
• Prescribed essential services maintenance requirements during the defect liability period (DLP)
• Commissioning details
• Training for building users and occupants
• Buildings operations manual
• Practical completion certificate and financial summary
• Building operations group

Approval

• Local authority
• Tasmanian Fire Service
• Other statutory bodies if required

	Task	Minimum activity
A	Contractor inducted and site handed over for work to commence.	Contractor to obtain all necessary building and plumbing permits Project manager to issue internal start work notice to affected building occupants (including in adjacent buildings if necessary) Project manager, principal consultant and contractor to establish site meeting schedule and individual responsibilities for minuting meetings, dealing with variation, progress payments and other project correspondence Variations approved by the project manager prior to the issuing of notices to the contractor. Variations will be reviewed with reference to the risk register. Progress claims to be certified by the cost consultant prior to submission to the University for payment.
B	Contractor proceeds with work to end of construction.
C	Project handover site meeting	Project handover site meeting to be held prior to the end of construction. (Review all expected as-constructed data and ensure all sub-contractors are aware of requirements.)
D	Towards end of contract, contractor undertakes testing and commissioning of plant and equipment.	Relevant University staff, including user representatives if appropriate, to be provided with the opportunity to attend commissioning and all relevant staff to be provided with training prior to the issuing of practical completion
E	Provision of as-constructed and compliance documentation.	All equipment, switches and controls are to be labelled in accordance with the UTAS design requirements. All certificates of compliance, and certifications and requirements under the BCA to be provided/confirmed with Property Services. As-constructed documentation, including operation and maintenance manuals, to be provided in accordance with Property Services requirements.
F	Contractor compiles and deals with preliminary defects list.	Property Services staff and appropriate users to be involved in the inspection(s) and compilation of the list(s)
G	Certificate of occupancy to be provided.	Issued by the local authority
H	Practical completion meeting held	Attended by project manager, Property Services staff and user representatives Any remaining defects to be listed Keys to be handed over to Property Services Certificate of practical completion to be issued.
I	Establish a building operations group.	To be made up of relevant building users able to resolve any operating problems/issues that might arise Method of reporting defects to Property Services to be explained and building contact to be authorised in Archibus to enter DLP jobs.
J	Cost consultant provides financial report/ summary within three months.	University financial reporting guidelines to be followed.

Building Works Project Management - Post Construction Stage