University of Tasmania, Australia

The goal of the identification of options stage is to identify and cost options to achieve the project requirement. Consultants are expected to test and put forward a range of options for University consideration.

Outputs

• Draft room data sheets
• Detailed feasibility report, including relevant infrastructure and services sections.
• Budget estimate or outline proposal cost. (This will be a hold point as the University approval process depends on the value of the project and takes time to be worked through.)
• Preliminary risk register

Approvals

• Consult the Built Environment Committee (BEC), during this stage.
• For the project to proceed beyond the feasibility phase, approvals will be required from the Finance Committee and University Council on the recommendation of the Infrastructure Planning Management Committee (IPMC).

	Task	Minimum activity
A	Principal consultant to provide project timetable	Needs to take account of planned IMPC meeting dates to provide sufficient time for the study to be undertaken and for the report to be considered prior to a meeting of the IMPC. Needs to allow for consideration and input by the BEC.
B	Project user group to identify any changes to work practices, organisation etc that are to be implemented by the potential occupants in association with the project and a method for addressing them.	Examples include a desire to move to open plan or shared accommodation or a decision to alter work flows or the way an activity is undertaken. The project user group must actively manage this and all affected section staff must be involved. Failure to successfully manage this may result in major problems for the project later.
C	Confirm and if necessary expand information provided in the commissioning brief relating to services, spatial expectations etc.	Project user groups, project working groups and technical working groups to meet with principal consultant and services consultants on a regular basis. All meetings to be minuted. The principal consultant will establish a risk register to identify possible project risks.
D	Architect to identify possible concept options	Prepare report detailing preferred option(s). Maintain regular contact with cost consultant. Refer to Build Environment Committee for comment at appropriate time.
E	Preparation of services reports for possible options.	Services consultants to undertake necessary investigations and reviews, including building services, site services, ESD requirements, traffic investigations, geotechnical investigations if required. Hold discussions with relevant University staff on an as required basis – Property Services, ITS, WHS, DAWP, users
F	Preferred option(s) identified and forwarded to University to consider.	Cost consultant to prepare budget estimate or outline proposal cost for preferred option(s) Project user group to confirm support for preferred option(s) Report and preliminary risk register (if appropriate) forwarded to IPMC or project sponsor to endorse
G	Project approved by UTAS	For CMP-funded projects and Finance Committee agreement required prior to Council approval.

Building Works Project Management Stage 4 - Schematic Design