University of Tasmania, Australia

The goal of the schematic design stage is to develop a clearly defined design with a comprehensive scope, budget and programme. Depending on the complexity of the project, this stage would not be less than three months in duration but could take a lot longer.

Outputs

• Confirmed room data sheets
• Schematic level drawings (sketch plans)
• Reports detailing the results of any service or infrastructure investigations
• Preliminary ESD report
• Preliminary engineering services design grief
• Updated risk register
• Sketch design cost

Approvals

• Provide advice to the Built Environment Committee (BEC) on such matters as final location and external appearance of new buildings.
• Regularly update Finance Committee  on possible cost and actual expenditure.

	Task	Minimum activity
A	Review and confirm data sheets for agreed option, including draft room data sheets and services or equipment data sheets if necessary.	Consultants to meet with project user group, project working group, technical working group and other UTAS staff as required.
B	Ensure that any proposed organisational or work flow changes are being addressed by the faculty/school/division or section.	Affected staff must be given the opportunity to participate in the process. Where a final decision is taken, the relevant dean / director/ head of school or unit head must be informed about the consequences to the project if there are subsequent delays or later disagreements.
C	Confirm spatial relationships within the building. Set environmental and other considerations. Undertake initial materials investigations. Prepare floor plans and elevations for comment.	Services engineers to undertake detailed investigations to produce necessary reports. For example, fire services, access, traffic geotechnical survey etc. This may include a condition audit on existing building. Services engineers to write the preliminary design brief in liaison with technical working group and other UTAS staff Cost consultant to build up sketch design cost plan concurrently Continue to build up risk register
D	Prepare planning/development application, if required.	Liaise with relevant planning authority.
E	Acceptance of schematic design, preliminary engineering services brief	Project user group (PUG) to formally sign off on proposed layout. After this point the PUG will not normally be able to request changes to the project. In the event of a really unexpected requirement, the user may be required to meet the additional cost. Property Services staff and technical working group to review the engineering services brief and identify any areas where changes or additional information is required
F	Review sketch design cost plan	A hold point will be triggered if the cost plan exceeds the previously agreed budget estimate or outline proposal cost, otherwise proceed to detailed design.

Building Works Project Management Stage 5 - Detailed Design