University of Tasmania, Australia

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Scoping and Programming

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The goal of the scoping and programming stage is to translate the identified needs and initiatives into a functional brief to be used to select a principal consultant.

During this process, extensive use is made of relevant standards and benchmark documents including the TEFMA Benchmarks, UTAS Design Requirements, Australian Standards, Building Code of Australia etc. If site selection is to be determined during the feasibility study, the relevant campus master plan will be one of the reference documents.

Outputs

  • Functional brief to form the basis of the commissioning the brief
  • Identified method for selecting consultant(s)
  • Brief stage cost
  Task Minimum activity
A Inform relevant University staff that the project is proposed and identify any existing service, infrastructure or maintenance issues to consider. Circulate an internal Property Services request for information to ITS, CIWP (compliance issues working party), WHS staff, relevant Property Services staff, and other University staff identified on a project-by-project basis.
B Identify actual space requirements. Establish a project user group (PUG) and a project working group (PWG) to provide details of activities to be undertaken, anticipated staff/student numbers, details of any equipment that may have special technical requirements. Also identify any Australian Standards or other requirements to be met, for example OGTR or AQIS requirements.
Identify any specific programming requirements.
Project manager to work with PUG to document project specific expectations of consultant team (if necessary).
C Identify technical requirements including site services, ESD (environmentally sustainable design), infrastructure, etc. Establish a technical working group (TWG), review responses to internal request for information and identify relevant services, infrastructure, maintenance or other issues that need to be addressed as part of the project.
Identify any technical requirements that are specific to the project, for example a need for acoustic treatments in some areas, special needs of laboratory equipment.
Document project-specific expectations of consultant team (if necessary).
D Prepare functional brief and commissioning brief Include identified spatial and technical requirements.
Clearly identify selection criteria and/or basis of selection.
Identify contract to be used and include information relating to fees and insurance levels required.
E Determine how to select consultant. Options include an open tender, a request for expressions of interest (EOI) followed by a select tender, or a select tender using known consultants.
Document reasons for selecting method to be used.
F Obtain brief stage cost Cost consultant to review project requirements identified to date.

Building Works Project Management Stage 2 - Consultant Selection