University of Tasmania, Australia

The goal of the tendering stage is to obtain competitive prices for the project through standard tendering processes.

The principal consultant will manage the process, including responding to requests for information and the issue of any addenda. Depending on the project there may also be a Property Services contact person. Tenders will be received in the Property Services tender box and opened in accordance with existing UTAS policy and procedures. It will take a minimum of 3 weeks from the time tenders are called for a decision on the successful tender to be made. This could be longer if tenders exceed cost expectations.

Output

• Acceptable tender price
• Signed contract for the work to proceed

Approval

• Depending on value, contracts will usually be signed by either the Vice Chancellor or the Chief Operating Officer.

	Task	Minimum activity
A	Establish a tender opening board	The project manager will do this in accordance with existing UTAS tendering policy. All members of the board to be provided with appropriate information, including method for selecting a tender. All members to be provided with a conflict of interest statement to be signed during the opening.
B	Open tenders	Project manager to collect tenders as soon as possible after the tender period closes. Tenders to be opened in accordance with existing UTAS policy. If the tenders are within budget, the principal consultant will confirm the price with the preferred tenderer. If the tenders exceed the tender price, the options are to negotiate a reduction in cost or scope with the lowest tenderer. If these are not acceptable or possible the project sponsor should be advised that options are to ask the Finance Committee to increase the budget, or recommend that the University defer/cancel the project.
C	Prepare contract documentation	In accordance with existing policy.

Building Works Project Management Stage 6 - Construction