University of Tasmania, Australia

Commercial Services and Development maintains the University’s asset register. The purpose of the assets register is to:

• maintain control over assets purchased and owned by the University
• provide accurate asset information for the annual financial statements of the University
• assist in the calculation of insurance values for University assets and provide substantiation of losses for insurance claims
• allow audit verification of additions to and deletions from the asset register
• ensure compliance with Workplace Standards Tasmania requirements and any other legal obligations.

A comprehensive policy covering all of the procedures listed below is under development.

• Acquisition, Recording and Control (PDF 44.2KB)
• Asset Disposal (PDF 70.8KB)
  All assets purchased from any funds under the University's control must be disposed of in accordance with University procedures. The disposal process is controlled through Property Services which will liaise with budget centres.
• Loans (PDF 39.8KB)
  Each budget centre is responsible for maintaining an asset loans register if they lend equipment to other universities, students or to off-campus locations. For long-term loans (greater than 6 months), the budget centre must advise the Asset Officer so that the asset register can be updated.
• Theft and Loss (PDF 33.6KB)
  Budget centres must report on a timely basis any event that will (or may) result in an insurance claim, or a contribution from central insurance funds. Note: any loss of this type must be reported immediately to University Security.
• Attractive Asset Items (PDF 39.1KB)
  Attractive assets are considered to be non-consumable items costing less than $2,000 that are of a portable nature and can easily be removed.
• Maintainable Assets – Description Hierarchy (PDF 207.3KB)
  

• Asset Disposal Request Form - To be used by budget centres to dispose of equipment. Options for disposal include tender, replacement, retained and dismantled for parts, scrap, donated and insurance or theft. The Property Administrative Officer is responsible for coordinating the tender process. A list of available items for tender is available on the tenders web page.
• Asset Loans Register (PDF 92.8KB) - To be used by budget centres if they lend equipment to other universities, to students or to off-campus locations.
• Asset Register Form (PDF 128.0KB) - To be used in conjunction with registering attractive assets that are not recorded via the Property Services reports.
• Tender Offer Form (PDF 111.6KB) - To be used by the tenderer when submitting a tender bid.
• Update/Transfer Asset Form (PDF 110.3KB) -  To be used when asset information needs to be added to the register i.e. serial number or the asset is being transferred to another location or budget centre.