Teaching staff can rely upon various exceptions and licences to make copyright material available electronically and online.
If you have permission or licence from the copyright owner to deal with their material then you can make it available where you like subject to the terms and conditions of that licence.
Subject to proprietary or confidentiality arrangements, material in which UTAS owns copyright may be copied and made available via UTAS technologies without any requirement for special permission to be granted. As a courtesy you should notify the creator of the material if possible. There are no limits on the amount that can be copied or the form of reproduction or communication; however as a general rule access should normally be restricted to UTAS staff and students.
You must become familiar with the limitations and conditions for copying and communication of copyright material outlined on the Copyright and Teaching web page before using the technologies available to host such materials. This will ensure that your use of the technologies to host material is not rejected.
University staff making third party copyright material available to students online have the choice of using the Library's eReserve/ Reading Lists service or the Digital Copyright Management System (DCMS). You will need to register most materials using the Digital Copyright Management System (unless you are using the Library's eReserve/Reading Lists). The DCMS is the University's software system for recording and storing copyright materials. The DCMS is normally used in conjunction with MyLO.
The DCMS is part of the University approved system for the communication of material copied under the Copyright Act Part VB license negotiated with CAL (Copyright Agency Ltd). The communication of copyright materials (for access by staff and/or students) from other systems is not permitted under the University's Copyright policy.
The University will be sampled periodically under the CAL license for both electronic and hardcopy copyright compliance and it is essential all copyright works communicated by university staff are registered. If staff do not want to scan, register and communicate material themselves, they can use the Library's eReserve/Reading Lists service.
When you communicate textual material copied under the University’s statutory copyright licence through MyLO you should use the DCMS to store and record the details of the items. The types of material you should put in the DCMS include book chapters, journal articles, conference papers etc, the copyright of which neither you nor the University owns.
Our statutory licence, which allows us to copy and communicate material for educational purposes, requires us to record the full details of the material for reporting to the Copyright Agency Limited (CAL). If you put material directly into MyLO, this information is not readily available. Also, the licence has various limitations and conditions. (eg one chapter or 10% of a book, or 1 article per journal issue). In some cases these limits apply across the University—so putting material directly in MyLO would mean the University could inadvertently exceed the copying limits.
Authorised by the University Librarian
24 May, 2012