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Using the Digital Copyright Managment System (DCMS)

UTAS Home › Library › Copyright › Teaching and Copyright  › Using the Digital Copyright Managment System (DCMS)

DCMS LoginUniversity staff making third party copyright materials available to to students online will need to register most materials using the DCMS unless they are using the Library's eReserve/ Reading lists service.

The DCMS is the University's software system for recording and storing third party copyright materials. Further information about Copyright and UTAS teaching technologies is available on the Teaching technologies and copyright web page.

You must become familiar with the limitations and conditions for copying and communicating copyright material outlined on the Teaching and Copyright web page before using the technologies available to host such materials. This will ensure that your use of the technologies to host material is not rejected.

Adding Items to the DCMS through MyLO

Before starting you should contact the Library's Copyright and Digital Assets Team to ensure your username is setup for DCMS access - this only needs to be done once.

  1. Log into MyLO and go to your unit and choose the build view.

  2. Go to course content and click Add content link

  3. A drop down menu appears – click Library Add Item

  4. Click Create Library Add Item

  5. Click on Course Materials

  6. Click on Items for MyLO

  7. A screen with editable fields will appear. The first field is a drop down list. Choose either Book Chapter, Journal Article, or Other.

  8. Complete the fields as required with the fullest detail you have available.

  9. Go to the upload file field at the bottom of the page and click Browse to find the file on your computer you want and then click ATTACH.

  10. Click Save and then Publish, and then Select this item

  11. Click Select next to the file icon and name.
    A link will now appear in MyLO. To test it, go to the student view and click on the link. You can change the text on the link by clicking on the link tab in build view.

Linking to Existing Items in the DCMS through MyLO

  1. Log into MyLO and go to your unit and choose the build view.

  2. Go to course content and click Add content link

  3. A drop down menu appears – click Library Search

  4. Click Create Library Search

  5. A screen with a seach box and a browse button will appear

  6. You can either search for the item you want using keywords or browse using the browse hierachy.

  7. Click on the title on the item.

  8. If the Item is inactive you will need to click on activate and add next to the file icon, if the item is active click view more details and then click select next to the file icon. A link will now appear in MyLO. To test it, go to the student view and click on the link. You can change the text on the link by clicking on the link tab in build view.

Logging into the DCMS directly to search for, store or edit items.

You can also add content or edit content by directly logging into the DCMS. To do this go to: https://elibrary.utas.edu.au/utas/logon.do and use your network username and password to log in.

TO ADD CONTENT:

  1. Click on Course Materials

  2. Click on Items for MyLO

  3. A screen with editable fields will appear. The first field is a drop down list. Choose either Book Chapter, Journal Article, or Other.

  4. Complete the fields as required with the fullest detail you have available.

  5. Go the upload file field at the bottom of the page and click Browse to find the file on your computer you want and then click ATTACH.

  6. Click Save and then Publish or Save Draft. You will only be able to use the item in MyLO if you click save and then publish.

TO EDIT CONTENT

  1. Use the search or browse functions to find the item you want to edit.

  2. Click on the title of the item.

  3. Click on the administer tab above the item record. Click edit.

What if I want to use an Image?

The rules regarding the use of images are complex. Please visit the Images web page before copying and using images.

If you put an image into MyLO you must be prepared to give full information about it when a copyright survey period is declared. Therefore, you’ll need to know the source of the image, the creator and copyright owner and be able to give this information on request.

You can store images in the DCMS rather than MyLO if you’re interested in building up an image library to use over time.

I already have material in the old Masterfile system. What do I do now?

All the content in Masterfile has been transferred to the new DCMS. If you already have links in MyLO to content you’ve stored in Masterfile please contact the Copyright Officer (details below) and you can either have instructions on how to change the links yourself sent to you or arrange for someone to come and help you change the links at your desk.

Troubleshooting

If you cannot log in to the DCMS, or if you're using MyLO and see a log in screen in the build area after clicking one of the Library Item links under Add Content Link, you can call 1849 for help (If you are not a regular Novell user you can try synchronising your password with your pop account passowrd - you can do this by clicking here: synchronise your password.)

If you can log in but see the message 'You have no areas to which to contribute' contact the Library's Copyright and Digital Assets Team to have the permissions on your username upgraded.

Need assistance with the Digital Copyright Management System?
Contact the Copyright and Digital Assets Team