|
Click on the MASTERfile logo to access the Digital Copyright Management System
To access Masterfile you will need to enter your Novell Network username and password. If you are not a Novell user you will need to synchronise your password.
Please note that the University plans to decommission Masterfile in Semester 2, 2008. Masterfile will be replaced by a new Digitial Copyright Managment System that integrates better with WebCT Vista. More information about the new system will be available soon. If you are interested in trialling the new DCMS please contact the Library on 2228.
|
Digital Copyright Managment System - Masterfile
University staff making third party in-copyright materials(1) available to to students online will need to register most(2) materials using Masterfile unless they are using the Library's eReserve. Masterfile is the University's software system for recording and storing in-copyright materials. Masterfile is normally used in conjunction with WebCT. The lecturer logs onto Masterfile and uploads the material (scanned chapters, articles, or images) into Masterfile. As part of this process one is required to enter data about the material (title, author, publisher, publication date etc) into a form. This data is recorded in a database and the item is stored on a central server. Masterfile produces a URL which is used to access the material. This URL can be pasted as a link in WebCT. When students click on the link they are required to authenticate using their email username and password. The material is then displayed to them. In the case of images, it is often desirable to have them embedded in the WebCT course pages and communicated directly from WebCT. This can be accommodated, but any images used in this way must also be registered in Masterfile.
Masterfile in conjuction with WebCT and eReserve is part of the University approved system for the communication(3) of material copied under the Copyright Act Part VB license negotiated with CAL (Copyright Agency Ltd). The communication of in-copyright materials (access by staff and/or students) from other systems is not permitted under the University's policy.
The University will be sampled periodically under the CAL license for both electronic and hardcopy copyright compliance. Penalties for non-compliance are severe, and as such it is essential all in-copyright works communicated by university staff are registered in Masterfile. If staff do not want to scan and register material themselves, they can use the Library's eReserve.
Training and assistance in using Masterfile, can be requested at anytime. There is also a Guide to Using Masterfile. The Flexible Education Unit has also produced some guidelines to assist staff using WebCT to comply with copyright requirements.
Library's eReserve
The Library provides an eReserve service whereby the Library communicates third party in-copyright material to students throught the Library catalogue. The Library also sources, scans, digitises and registers the material. To request the Library to put an item on eReserve simply fill out this webform. You can link to the eReserve item by finding the item in the catalogue and using the URL shown in your browser as a link on your web page or in WebCT.
Amounts and Limits
Generally, you will be able to electronically reproduce and communicate the following:
- A ‘reasonable portion’ of a published literary or dramatic work (10% of the number of words in the work; or one chapter);
- An ‘insubstantial portion’ of a published literary or dramatic work (1% of the number of words, with several limitations);
- 10% of a musical work (ie a score);
- All of a serial article (more than one article from the same issue of a serial if they are on the same topic);
- All of a literary, dramatic, or musical work which has not been published, or not published on its own, or is not commercially available within a reasonable period of time (this must be substantiated);
- All of an artistic work.
A staff member can use 1% or 1-2 pages from a book without registration as this comes under an insubstantial portion exemption. This exemption does not apply to artistic works - all artistic works need to be registered. ‘Artistic works’ include paintings, drawings, diagrams, charts, graphs, maps, photographs etc.
The University can communicate all artistic works in a book plus 10% of the text. If the artistic work is incidental to the text (under half a page) and is being communicated along with the text, it is counted as part of the page.
If the owner of the copyright in the artwork cannot be identified, you can still reproduce and communicate the work if you provide as much bibliographic detail as possible in Masterfile.
It is acceptable to copy more than one article from a journal if they are on the same subject matter. However, it would probably not be permissible to copy more than one article in a law journal simply because all the articles related to law. The articles would need to be on a particular legal topic.
CD and Powerpoint content does not have to be registered if it is not being communicated. However, the Copyright Warning notice must be displayed.
Copying for Students with a Print Disability
The Copyright Act allows the University to make a "relevant reproduction" or "relevant communication" of the whole or part of a work for the sole purpose of making a Braille version, a large-print version, a photographic version or an electronic version for the purpose of assisting those with a print disability provided a version in the required format is not available within a reasonable time at an ordinary commercial price. Special marking, notice and registration requirements need to be complied with in order to obtain the benefit of the this provision of the act. Contact the relevant liaison librarian to have material transcribed into an appropriate format for a student with a print disability. Click here for a list of liaison librarians.
Broadcasts: Copying and Communicating
The Univeristy has a licence (under Part VA of the Copyright Act) allowing us to copy or copy and communicate a television or radio broadcast provided;
- the copy or communication is made solely for educational purposes;
- the school complies with the various requirements relating to notices and, where applicable, records.
This covers copying a broadcast onto a server, tape, CD or a DVD and showing it in a lecture, mailing it to students, making it available on a an intranet or by e-mailing it.
Where a broadcast is communicated electronically, it must include a notice and reasonable steps must be taken to ensure that the communication can only be received or accessed by persons entitled to receive or access it.
Copies of broadcasts do need to be registered, but a survey is undertaken every three years to ascertain to amount of copying and communicating of broadcast material.
A copy of the University's policy on Digital Copyright Managment is available on the staff resources page.
Need assistance with the Digital Copyright Management System?
Contact the Copyright Officer on telephone 6226 2228.
Notes
1. THIRD PARTY IN-COPYRIGHT MATERIAL
Third Party in-copyright material are creative works the copyright of which is not owned by yourself or the university and is not in the public domain.
2. WORKS NOT REQUIRING REGISTRATION
Works no longer in copyright (70 years after death of author) or copied with express permission to communicate from the copyright owner (usually the publisher or author), are not required to be recorded in Masterfile. If scanning such works, the permission must be retained and it is advisable to scan the item with the permission included as the last page. As already mentioned above, insubstantial portions of works do not need to be registered.
3. COMMUNICATION
Communication is defined in the Act as meaning each of "making available online" and "electronically transmitting". A work is made available online when it is uploaded onto a server in a form which is able to be accessed. A work is electronically transmitted when it is sent as a file attachment or via an email to another person.
|
