GST Fact Sheet
What is a Tax Invoice for GST purposes?
Overview
A tax invoice is a document required by Utas to claim back the
GST component of purchases. If Utas does not hold a tax invoice
the GST paid on purchases will become an additional cost to the
purchasing budget centre.
Generally, a tax invoice should be obtained for all purchases,
(including credit card purchases), where GST has been included in
the price. The only exception is where the GST-inclusive price is
$55 or less. However, some documentary evidence will be required
to support the claims for these GST credits.
Credit card vouchers/slips and statements do not meet the requirements
of a tax invoice.
Explanation
Content of a Tax Invoice
A tax invoice can be any document that complies with the minimum requirements
prescribed in the GST legislation and regulations.
To make it easier to identify these requirements, an example is provided
on the following page. Numbers have been placed next to the items
that are specifically required on a tax invoice under the GST legislation.
Other Documents that will be treated as Tax Invoices
In some situations an offer document is issued before a supply is
made. Examples are insurance renewal notices, motor vehicle registrations,
subscriptions to trade magazines and memberships of professional associations
notices.
Such a document is acceptable as a tax invoice if:
- it contains all of the tax invoice information outlined in the
example on the following page; and
- it indicates that it will be a tax invoice when the payment
is made using wording similar to the following.
'This document will be a tax invoice for GST when you make
payment.'
Example of a Tax Invoice
Information required on a Tax Invoice
The numbers below refer to the numbers contained in circles in
the example of a tax invoice above.
1. Name of supplier of goods or services.
2. ABN of supplier.
3. Name of purchaser.*
4. Address or ABN of purchaser.*
5. Date of issue.
6. The words "tax invoice" stated on the document.
7. GST inclusive price.
8. Brief description of each item.
9. Quantity of the things supplied or the extent of the service
supplied.*
10. GST amount included in the total price, or where GST is exactly
1/11th of the total price, a statement that the price is inclusive
of GST.
* Items 3,4 and 9 are not required for invoices less than $1,000
including GST.
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