Internal Mail

The University has outsourced its Mailroom to Australia Post. Under the contract, internal and external mail is delivered to budget centres by approximately 11am. In the afternoon, both internal and external mail is collected from the same delivery points. Internal mail collected in the morning is delivered that afternoon, if addressed to the same campus. Internal mail collected in the afternoon is delivered the following morning. Recyclable Internal mail envelopes are available from Guy on ext 3307.

External Mail

You can send external mail using a Postage Paid envelope, with a return address that includes your school/section’s bag/box number.

Australia Post tallies the postage cost of letters collected from each delivery point box number. At the end of the month these totals and the breakdown are sent to Guy Elmer, who prepares the backcharge journal and sends out a postal charges report.

Charges may be queried if mailing statements have been completed. Copies of the Mailing Statement are available from Forms.

A five cent saving on each item of ‘clean mail’ is passed back to budget centres completing mailing statements. Clean Mail is machine addressed (without punctuation) with the last line in uppercase containing the suburb, state, and postcode.

For example: SANDY BAY TAS 7005

Postage costs

Small envelope (under 220mm) 50 cents - Clean Mail 45 cents.

The University receives a 20% discount on its overseas mail prices and parcels. Click on this link to find the Australia Post calculator. http://www1.auspost.com.au/pac/

Internal recovery

Users of the mail service are levied with a 5% charge on their external mail lodgements for the month to assist cover the cost for the mail/deliveries service. The minimum is $0.50 per week up to a $45 maximum depending on volumes.

Reply Paid

The University has purchased three reply paid licences:

• 252 for Hobart,
• 66460 for Launceston and
• 960 for Burnie.

If you wish to provide a reply paid envelope you will need to complete the application form for either Hobart, Launceston or Burnie at: Forms and send it to Guy Elmer. Australia Post will email you the artwork within 2 working days.

Envelopes are printed at your cost. You are only charged for those returned at a rate of:-

When completing the Application form Line 1 of the address is given:

University of Tasmania
Line 2 School or section name – your Bag or box number
Line 3 (Optional)

For Example:

University of Tasmania
Financial & Business Services – 353
Mail Services Survey

Barcoded mail

Discounts of up to 30% can be obtained on Australian barcoded mail. If your address data base has not been created for barcoding, you may wish to utilise a mailing house to achieve savings on bulk mail or utilise Australia Post to print and complete the mailout using E-letter. Contact Guy Elmer in the first instance. Note: when lodging barcoded mail it should be sorted by postcode.