Systems and Control Unit
The Systems and Control Unit is primarily responsible for the
management, operation, maintenance, upgrade and ongoing support
and development of the University's corporate finance (FMIS) and
other systems. The Unit is also responsible for ensuring general
system and non-system related controls are adequate and operational
and that all finance users adhere to the controls put in place.
Other responsibilities of the Unit include:
-
Ensuring the data integrity of the Financial Management Information System (FMIS);
-
Developing and providing appropriate training programs and
support for FMIS users;
-
Ensuring security of the FMIS through supervision of controls
and approved user access;
-
Provide service desk functions to all finance systems users;
-
Provision of FMIS reporting including publishing of monthly
reports on the MIRU web site;
-
Journal/IDR processing and authorisations;
-
Creating and disabling account code combinations and segments;
-
Maintenance of manual signing authorities.
Control Functions
There are two major types of control functions - system and non-system.
System controls revolve around general user FMIS access and the
ability for different users to create or update records whether
they be purchase orders, debtors invoices, invoice payments or
journals or IDR's.
Non-system controls include manually reviewing signing authorities,
use of valid accounts, valid use of funds transfers between/within
funds categories and general review of valid processing of journals
and IDR's.
|
