University of Tasmania, Australia

The Employee Web Kiosk Approvals Project was established to facilitate the development and implementation of electronic approvals via the Employee Web Kiosk.  Prior to the commencement project, basic information was distributed to all UTAS budget centres in relation to the the processing of electronic approvals via the Human Resource Management System (HRMS) Employee Web Kiosk, including a default Electronic Approvals Structure. Feedback on this default structure was sought and changes were advised back to the project team.

This agreed Electronic Approvals Structure was then processed to the HRMS for use in Team Leader (My Team) Access and the ongoing rollout of electronic transaction approvals.  All transactions that will be enabled for processing via the Employee Web Kiosk (eg: leave requests, casual timesheets) will operate under a common Electronic Approvals Structure. Most of Human Resources' employment forms have been modified to capture this approval structure information on an ongoing basis. As the Electronic Approvals project continues, further advice will be made available in relation to the types of transactions that will be made available using this functionality.

• Team Leader (My Team) Access
  The introduction of an Electronic Approvals Structure within all budget centres of the University and the provision of Team Leader access via the Employee Web Kiosk. Through this access approvers are able to see information in relation to staff that directly or indirectly report to them.
  
  
• Electronic Leave Approvals
  The second stage of the project focussed on the submission and processing of selected leave requests via the Employee Web Kiosk.  This process commenced in 2009 and completed rollouts to all budget centres in the first half of 2012.
  
  
• Electronic Timesheet Approvals
  The final planned release under the Employee Web Kiosk Approvals Project will be the electronic processing of timesheets.  These will be released to a selected pilot group in the second half of 2012.

Questions?

If you have any questions about the Electronic Approvals Structure or any information in this advice then please call Stephen Mace on Ext. 3053. If you are uncertain of your approval structure requirements, the best approach is probably to remain with the provided default set-up and assess your requirements once Employee Web Kiosk Team Leader access has been established.

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