University of Tasmania, Australia

The University’s Travel Managers are able to assist with your travel accommodation needs, for their contact details refer to the Financial Services travel section. Employees may elect to book accommodation online using one of the many web based services e.g. Wotif for accommodation in Hobart, Launceston and Burnie that provide a University or Government rate, refer to the Financial Services travel section

For information on the University's advertising and marketing requirements refer to the UTAS Visual Standards website.

All air travel must be booked through one of the University’s preferred travel agents. For guidelines and travel agent contact details refer to the Financial Services travel section.

For information or advice in relation to archiving/document storage or disposal of University documents refer to the Records Management Unit website.

The University banks with the Commonwealth Bank of Australia. All University business must be transacted through the University bank account and no additional accounts will be opened. For all enquiries in respect to bank related matters, including EFTPOS, electronic banking, deposits, foreign currency etc. please contact Financial Services on +61 3 6324 3342.

University Vehicle Fleet must be used by staff when requiring a car for business purposes. Please contact Vehicle Fleet for bookings. For additional information refer to the Vehicle Fleet website.

If you require cash collection services please contact Financial Services on +61 3 6324 3342.

The University has on campus catering available. Catering purchases should be made utilising the University credit card.

Hobart:

• Pepperz Café Bar
• Pickled Pear

Launceston:

• Saltz Café Restaurant

The University in conjunction with Lady Gowrie Tasmania provides quality childcare at Sandy Bay and Newnham campuses. At times these facilities can experience periods of high demand, bookings are essential and waiting lists often apply.

For queries please contact Lady Gowrie Child Care Centre on +61 3 6226 2088 (Hobart) or +61 3 6324 3731 (Launceston). For information refer to Lady Gowrie Tasmania.

The University has contracts to manage the cleaning of the University campuses. For information refer to Campus Services.

The University runs an internal leasing scheme and contact in the first instance should be made to IT Procurement Services.

Security shredding is managed by Property Services through the cleaning contractor. For information contact Property Services.

Contact goods inwards/outwards on +61 3 6324 3307 for information on domestic or overseas couriers.

The University can issue a Business Card to University employees who are responsible for purchasing goods or services or who are required to travel for University business purposes. A Business Card should be used for purchases between $200 and $5,000 and a Purchase Order should be raised where a business card cannot be utilised. For information contact Financial Services on +61 3 6324 3116 or refer to the BCMS section of the website.

Financial Services is responsible for the collection of all monies owing to the University. Contact +61 3 6324 3220 for information or refer to the Invoicing and Receivables Policy.

If you have any queries regarding emergency management, refer to Emergency Management.

No preferred arrangements are in place for office furniture, but there are a number of suppliers that are used by the University frequently see below for contact details:

• Staples Australia Ph: 13 26 44
• Second Office Ph: +61 3 6234 3443 – Hobart, Ph: +61 3 6343 6670 – Launceston
• Fairmont Furniture Ph: +61 3 6343 5572 – Launceston.

The University has arrangements with BOC for all gas supplies, contact Financial Services on +61 3 6324 3791 if you wish to establish an account with BOC.

For information refer to UTAS Graduation.

The University manages all insurance and insurance claims centrally. Contact Financial Services on +61 3 6324 3667 for further information or refer to the Financial Services insurance section and/or insurance policies and guidelines.

Leasing or finance arrangements cannot be entered into without the written approval of the Chief Financial Officer. This includes the leasing of photocopiers.

Legal Office provides a range of corporate legal services to the administrative and academic divisions of the University. For information go to the UTAS Legal Office website.

The University manages its mailroom activities with Australia Post. For information or queries contact the Launceston Mail Room +61 3 6324 3307.

Property Services is responsible for maintaining the University’s building assets and associated fixed plant and equipment. This responsibility does not apply to computers, telephones, vehicles or to specialist equipment under the control of Heads of budget centres. For further information refer to Property Services website.

Mobile telephones purchased by the University for business purposes are covered by the University Corporate Mobile Telephone Plan. For all matters refer to Phones and Communications.

The University runs an internal photocopier scheme through UniPrint. For all enquires go to UniPrint.

University budget centres can source a range of printers, faxes, desktop and laptop computers. Refer to Procurement Services.

UniPrint print University letterheads, envelopes and business cards and are networked for high speed laser printing and photocopying with online collating and binding. For information and services contact UniPrint. It is also advised that you consult the University visual standard requirements before proceeding with any printing of University stationery. For further information go to:

• UniPrint
• UTAS Visual Standards.

The University may reimburse appointees who are required to relocate to take up an appointment at the University of Tasmania for reasonable relocation expenses. Please contact Human Resources for information or go to the Human Resources website.

The University security service operates a 24 hour control room on both the Sandy Bay and Newnham campus. See below for contact details:

• Urgent matters +61 3 6226 7600 (South) and +61 3 6324 3336 (North)
• Non urgent matters +61 3 6226 2046 (South) and +61 3 6324 3444 (North)

  For further information, go to Security and Access.

There are various salary packaging arrangements and discounts available to staff, for information go to the Human Resources website.

Contact Human Resources or go to the Staff Recruitment and Selection.

Staples Australia offers the University discounted stationery and office supplies with the benefit of online ordering and automatically charging a nominated credit card. Contact Financial Services on +61 3 6324 3342 to have an account set-up for your department. For further information, visit the Staples Australia website.

Toner cartridges can be recycled by dropping cartridges off at UniPrint Hobart or Launceston in the provided boxes.

For further information on travel policies, procedures and travel managers refer to the Financial Services travel section and/or travel policy and guidelines.

The Sandy Bay Campus (Hobart), Newnham Campus (Launceston) and Cradle Coast Campus (Burnie) have designated venues available for University use and hire to community groups as well as the business sector. For information go to Venue Hire.

Video conference facilities are available for University staff, bookings can be made via Video Conference Bookings.