Financial Services

Staff Contacts by Function

Central Hobart Shared Services Shared Services - Transactions Procurement

ABL Hub Divisional Hub Domain Hub Launceston Hub SET Hub

Office of the Chief Financial Officer

Position Name Phone Email Campus
Chief Financial Officer Jo Willsmore +61 3 6226 1867 Jo.Willsmore@utas.edu.au Sandy Bay / Private Bag 53
General Manager Finance Ben Rose +61 3 6226 8236 Benjamin.Rose@utas.edu.au Sandy Bay / Private Bag 53
Executive Assistant Celia Stone +61 3 6226 2031 Celia.Stone@utas.edu.au Sandy Bay / Private Bag 53
Senior Business Analyst Nadyne Russell +61 3 6226 2277 Nadyne.Russell@utas.edu.au Sandy Bay / Private Bag 53
Facsimile Sandy Bay Facsimile +61 3 6226 7829
Sandy Bay

Financial Services - Central Hobart

Financial Analysis, Reporting and Systems

The Financial Controller has oversight over the Financial Reporting, Financial Analysis and Strategy, and Financial Business Systems teams.

Position Name Phone Email Campus
Financial Controller Jarrod Shaw +61 3 6226 2727 Jarrod.Shaw@utas.edu.au Sandy Bay / Private Bag 53

Financial Planning and Analysis (Budgeting)

The Financial Planning and Analysis section's primary responsibility is to support the University in the delivery, management and ongoing analysis of the University budget and financial analysis.

Position Name Phone Email Campus
Manager - Financial Planning and Analysis Lydia Moore +61 3 6226 6354 Lydia.Moore@utas.edu.au Sandy Bay / Private Bag 53
Financial Analyst Bernadette Schramm +61 3 6226 1089 Bernadette.Schramm@utas.edu.au Sandy Bay / Private Bag 53
Senior Commercial Analyst Charissa Bensted +61 3 6226 1724 Charissa.Bensted@utas.edu.au Sandy Bay / Private Bag 53
Financial Analyst Qian Lu +61 3 6226 2040 Qian.Lu@utas.edu.au Sandy Bay / Private Bag 53
Management Accountant Andrea Mounter +61 3 6226 1090 Andrea.Mounter@utas.edu.au Sandy Bay / Private Bag 53
Financial Planning and Analysis Team Finance.Budgets@utas.edu.au Sandy Bay / Private Bag 53
Divisional Hub Finance.Divisional@utas.edu.au Sandy Bay / Private Bag 53
Arts, Business and Law (ABL) Hub Finance.ABL@utas.edu.au Sandy Bay
Cradle Coast (CCC) Hub Finance.CCC@utas.edu.au Cradle Coast
Domain Hub Finance.Domain@utas.edu.au Hobart
Launceston Hub Finance.Launceston@utas.edu.au Launceston
Science, Engineering and Technology (SET) Hub Finance.SET@utas.edu.au Sandy Bay / Private Bag 78

Financial Analysis and Strategy

This Financial Analysis and Strategy section is responsible for the delivery of high level strategic analysis to be provided to the University Senior Executive and Committees.

Position Name Phone Email Campus
Senior Finance Analyst Phil Cross +61 3 6226 1570 Phil.Cross@utas.edu.au Sandy Bay / Private Bag 53
Senior Business Analyst Nadyne Russell +61 3 6226 2277 Nadyne.Russell@utas.edu.au Sandy Bay / Private Bag 53

Financial Business Systems

The Financial Business Systems unit is primarily responsible for the management, operation, maintenance, upgrade and ongoing support and development of the University’s corporate finance systems (TechnologyOne Financials) and other finance systems. The team is responsible for ensuring general systems and non-system related controls are adequate and operational and that all finance users adhere to the controls put in place. Our team is responsible for TechnologyOne Financials (known as T1F) including provision of help desk. We offer technical support for the following systems: OneStop Secure (cash receipting system), Kofax (invoice scanning solution), Archive (FMIS) discoverer reports, cheque register, credit card management system (ProMaster), financial services online tools (APEX), financial services website and internal website.

Our goal is to assist Finance with the review of business to maximise efficiency.

Contact us for T1F system, user access, financial delegation/queries, workflow queries, website queries/updates, project management, report queries, taxation queries, restructures, integration with other systems, audit queries, stats, contact (liaison) for IT issues, finance staff access/permissions, posting pool review, end of month processing, end of year processing.

Position Name Phone Email Campus
Senior Manager Jarrod Shaw +61 3 6226 2727 Jarrod.Shaw@utas.edu.au Sandy Bay / Private Bag 53
Manager Financial Business Systems Tracy Rowell +61 3 6226 7506 Tracy.Rowell@utas.edu.au Sandy Bay / Private Bag 53
Systems Accountant Jim Ferguson +61 3 6226 2039 Jim.Ferguson@utas.edu.au Sandy Bay / Private Bag 53
Systems Accountant Kev Rothery +61 3 6226 1788 Kev.Rothery@utas.edu.au Sandy Bay / Private Bag 53
Systems Accountant Richard Ardern +61 3 6226 1939 Richard.Ardern@utas.edu.au Sandy Bay / Private Bag 53
Finance Systems Support Officer Mandy Williams +61 3 6226 1945 Mandy.Williams@utas.edu.au Sandy Bay / Private Bag 53
Finance Systems Support Officer Amy Richardson +61 3 6226 1511 Amy.Richardson@utas.edu.au Sandy Bay / Private Bag 53
Finance Systems Helpdesk
+61 3 6226 2656 T1F.Help@utas.edu.au Sandy Bay / Private Bag 53

Financial Reporting

The Finance and Research Accounting section is responsible for the delivery of statutory reporting, research acquittals and management reporting.

Position Name Phone Email Campus
Manager, Financial Reporting Stephen Saunders +61 3 6226 6395 Stephen.Saunders@utas.edu.au Sandy Bay / Private Bag 53
Financial Accountant Emma Bates +61 3 6226 7869 Emma.Bates@utas.edu.au Sandy Bay / Private Bag 53
Finance Cadet Dylan Goldfinch +61 3 6226 6215 Dylan.Goldfinch@utas.edu.au Sandy Bay / Private Bag 53
Finance Officer (Bank Reconciliation) Natalie Frame +61 3 6324 3319 Nat.Frame@utas.edu.au Launceston / Locked Bag 1353
Team Leader - Financial Research Support
Finance Officer (Research) Emily Yan +61 3 6226 1959 Emily.Yan@utas.edu.au Sandy Bay / Private Bag 53
Finance Officer (Research) Michael Mundy +61 3 6226 1991 Michael.Mundy@utas.edu.au Sandy Bay / Private Bag 53
Finance Officer (Research)(Maternity Leave) Alicia Tracey +61 3 6226 1924 Alicia.Tracey@utas.edu.au Sandy Bay / Private Bag 53
Research Project Queries Financial Research Support Finance.Research@utas.edu.au Sandy Bay / Private Bag 53
Insurance Queries Insurance Support Finance.Insurance@utas.edu.au Sandy Bay / Private Bag 53

Financial Services - Central Launceston

Financial Shared Services

Financial Shared Services oversees the management of the Accounts Payable, Credit Card and Revenue Services sections of Financial Services.

Position Name Phone Email Campus
Acting Manager Financial Shared Services Jodi Rusden +61 3 6324 3220 Jodi.Rusden@utas.edu.au Launceston / Locked Bag 1353
Facsimile Launceston Facsimile +61 3 6324 3736 Launceston

Accounts Payable, Payments and Purchasing

Accounts Payable are located in Launceston, we manage all invoices and payments made to University suppliers. We are responsible for scanning, data entry and workflowing invoices for coding and approval and processing payment runs (Domestic & International). We process all Student Payments including Fees Refunds. We undertake account and statement reconciliations along with reviewing and approving of Travel Diaries.

We aim to maintain an excellent level of service to our external and internal clients. We aim to process all invoices accurately and in a timely and efficient manner.

Contact our team for accounts payable queries, following up of invoices, personal reimbursement and travel diary eForm queries. We also provide advice on consultancy, purchasing, FBT and reimbursement policies and guidelines.

Position Name Phone Email Campus
Acting Manager Financial Shared Services Jodi Rusden +61 3 6324 3220 Jodi.Rusden@utas.edu.au Launceston / Locked Bag 1353
Team Leader Tanya Lavelle +61 3 6324 3513 Tanya.Lavelle@utas.edu.au Launceston / Locked Bag 1353
Finance Officer Ann Davis +61 3 6324 3889 Ann.Davis@utas.edu.au Launceston / Locked Bag 1353
Finance Officer Narelle Homan +61 3 6324 3556 Narelle.Homan@utas.edu.au Launceston / Locked Bag 1353
Finance Officer Alex Lehner +61 3 6324 3383 Alexandra.Lehner@utas.edu.au Launceston / Locked Bag 1353
Finance Officer Tony Richman +61 3 6324 3863 Tony.Richman@utas.edu.au Launceston / Locked Bag 1353
Accounts Payable Invoices & Queries
+61 3 6324 3780 Finance.Payables@utas.edu.au Launceston / Locked Bag 1353
Purchase Order Queries & Cancellations
+61 3 6324 3780 Finance.Purchasing@utas.edu.au Launceston / Locked Bag 1353
Student Payments
+61 3 6324 3780 Student.Payments@utas.edu.au Launceston / Locked Bag 1353
Travel diaries and travel diary enquiries
+61 3 6324 3780 Travel.Enquiries@utas.edu.au Launceston / Locked Bag 1353
Facsimile Launceston Facsimile +61 3 6324 3736 Launceston

Accounts Receivable and Revenue Collection

Our Team is based in Launceston and is responsible for raising all General accounts receivable invoices, updating and creating supplier and customer chart details, Debt collection and all Onestop payments, refunds and online payment pages. We offer many solutions to ensure all revenue is collected and recorded appropriately into Tech One. We are able to provide support and access relating to Onestop cashiering, EFTPOS machines, TYRO terminals, Online payment pages, cheque register and Tech One customer transactions.

We aim to effectively manage and centralise the Accounts Receivable functions and tasks and monitor and reduce the number of outstanding debts owing to the University. We continually aim to provide a variety of relevant payment methods to ensure all revenue is accounted for appropriately and efficiently.

Contact our team for accounts receivable invoice requests, online payment pages, Onestop support or access, chart maintenance, Tech One Customer transaction enquiries, outstanding debt enquiries, Mobile EFTPOS bookings and access to the Cheque register.

Position Name Phone Email Campus
Acting Manager Financial Shared Services Jodi Rusden +61 3 6324 3220 Jodi.Rusden@utas.edu.au Launceston
Team Leader Jodi Rusden +61 3 6324 3220 Jodi.Rusden@utas.edu.au Launceston
Finance Officer Kasondi Roles +61 3 6324 3282 Kasondi.Roles@utas.edu.au Launceston
Finance Officer Jane France +61 3 6324 3518 Jane.France@utas.edu.au Launceston
Finance Officer Amy Smith +61 3 6324 3647 Amy.Smith@utas.edu.au Launceston
BCMS Helpdesk
+61 3 6324 3780 Credit.Cards@utas.edu.au Launceston
Remittance and Bank Account Queries
+61 3 6324 3780 Remittance.Advice@utas.edu.au Launceston
Accounts Receivable Queries
+61 3 6324 3780 Accounts.Receivable@utas.edu.au Launceston
OneStop Queries
+61 3 6324 3780 One.Stop@utas.edu.au Launceston
New Supplier/Customer Requests
+61 3 6324 3780 Chart.Maintenance@utas.edu.au Launceston
Facsimile
+61 3 6324 3736 Launceston

Credit Card Management System (ProMaster)

The Credit Card team is based in Launceston and is responsible for issuing and maintaining all University credit cards and providing access to ProMaster. Support and training is provided to all UTAS card holders for matter's relating to applications, system access, fraud, limit increases, card clearances and delegate or approver access.

We aim to process and review all UTAS credit card applications, provide support for all existing cardholder's and ProMaster users and liaise with the bank in order to provide employees with a reliable method for purchasing goods and services for the University.

Contact our team for all new card applications, limit increases, card clearances, lost or damaged cards, fraudulent activity, delegate/approver access, system support and account variations.

Position Name Phone Email Campus
Acting Manager Financial Shared Services Jodi Rusden +61 3 6324 3220 Jodi.Rusden@utas.edu.au Launceston
Team Leader Jodi Rusden +61 3 6324 3220 Jodi.Rusden@utas.edu.au Launceston
Finance Officer Kasondi Roles +61 3 6324 3282 Kasondi.Roles@utas.edu.au Launceston
Finance Officer Jane France +61 3 6324 3518 Jane.France@utas.edu.au Launceston
Finance Officer Amy Smith +61 3 6324 3647 Amy.Smith@utas.edu.au Launceston
BCMS Helpdesk

+61 3 6324 3780 Credit.Cards@utas.edu.au Launceston
Facsimile
+61 3 6324 3736 Launceston


Shared Services, North and South Transaction Teams

The Shared Services Transaction Teams process and facilitate transaction processing for Schools, Institutes and Divisions. We have offices located in both the North and South of the State.

Shared Services Transaction Teams aim to provide exceptional transactional and financial services on behalf of the University community.

Contact our teams for processing accounts payable, eForm payment requests, BCMS coding, claim reconciliation and card collection. Also journal processing, purchase order processing and general finance transaction queries.

Position Name Phone Email Campus / Mail Bag
Acting Manager, Financial Shared Services Jodi Rusden +61 3 6324 3220 Jodi.Rusden@utas.edu.au Launceston / Locked Bag 1353
Northern Team
Team Leader, North Karen Haig +61 3 6324 5009 Karen.Haig@utas.edu.au Launceston / Locked Bag 1353
Finance Officer Christine Reynolds +61 3 6324 4557/4987 Finance.NorthTransactions@utas.edu.au Cradle Coast / Private Bag 3502
Finance Officer Jayne Mollema +61 3 6324 4933 Finance.NorthTransactions@utas.edu.au Cradle Coast / Private Bag 3502
Southern Team
Team Leader, South Catherine Jones +61 3 6226 6241 Catherine.Jones@utas.edu.au Hobart / Private Bag 53
Finance Officer Karen Huizing +61 3 6226 2589 Finance.SouthTransactions@utas.edu.au Hobart / Private Bag 53
Finance Officer Catherine Bresnehan +61 3 6226 7113 Finance.SouthTransactions@utas.edu.au Hobart / Private Bag 53
Finance Officer Sophie Davidson +61 3 6226 2393 Finance.SouthTransactions@utas.edu.au Hobart / Private Bag 53
Finance Officer Amanda Winter +61 3 6226 6255 Finance.SouthTransactions@utas.edu.au Hobart / Private Bag 53
Finance Officer Nicole McTye +61 3 6226 8530 Finance.SouthTransactions@utas.edu.au Hobart / Private Bag 53

Procurement

The Procurement team deliver strategic and operational support, partnering with the various academic, research and professional areas to provide Innovative Sustainable Value-Adding Procurement.

Position Name Phone Email Campus
Senior Procurement Manager Peter Brennand +61 3 6226 2811 Peter.Brennand@utas.edu.au Sandy Bay / Private Bag 31
Manager Contract Services Gerry Allen +61 3 6226 2677 Gerry.Allen@utas.edu.au Sandy Bay / Private Bag 31
Project and Travel Manager Jo Murray +61 3 6324 3342 Jo.Murray@utas.edu.au Launceston / Locked Bag 1353
Procurement Performance Coordinator Andrea Napier +61 3 6324 3119 Andrea.Napier@utas.edu.au Launceston / Locked Bag 1353
Strategic Procurement Analyst Don Nicholson +61 3 6226 2178 Don.Nicholson@utas.edu.au Sandy Bay / Private Bag 31
Lead Category Manager Jennifer Birch +61 3 6226 7269 Jennifer.Birch@utas.edu.au Sandy Bay / Private Bag 31
Senior Category Manager Jessica Freeman +61 3 6226 1748 Jessica.Freeman@utas.edu.au Sandy Bay / Private Bag 31
P2P Project Manager Kath Wilson +61 3 6226 1831 KM.Wilson@utas.edu.au Sandy Bay / Private Bag 31
Change Manager Jane Parnell +61 3 6226 6301 Jane.Parnell@utas.edu.au Sandy Bay / Private Bag 31
P2P Business Analyst Sarah White +61 3 6226 5549 S.J.White@utas.edu.au Sandy Bay / Private Bag 31
P2P Business Analyst Simon Conway +61 3 6226 6296 Simon.Conway@utas.edu.au Sandy Bay / Private Bag 31
P2P Inventory Management Consultant Chris Palmer +61 3 6226 6359 Chris.Palmer@utas.edu.au Sandy Bay / Private Bag 31
P2P Project Coordinator Chrissie Tooze +61 3 6226 2584 Chrissie.Tooze@utas.edu.au Sandy Bay / Private Bag 31
Category Manager Neil Higgins +61 3 6226 2578 Neil.Higgins@utas.edu.au Sandy Bay / Private Bag 31
Procurement Queries procure.utas@utas.edu.au Sandy Bay / Private Bag 31

Financial Services - ABL

Email: Finance.ABL@utas.edu.au


ABL Hub

This team is responsible for understanding the needs of the customers and providing professional finance expertise, guidance, support and solutions to the Hub in line with the University's Policies and Procedures.

Position Name Phone Email Campus
Business Partner, ABL Frank Martinovich +61 3 6226 1885 Frank.Martinovich@utas.edu.au Sandy Bay
Management Accountant Cindy Bernardo +61 3 6226 6358 Cindy.Bernardo@utas.edu.au Sandy Bay
Management Accountant

Financial Services - Cradle Coast

Email: Finance.CCC@utas.edu.au


Financial Services - Divisional

Email: Finance.Divisional@utas.edu.au


Divisional Hub

The Divisional Hub Team is responsible for Division of the Vice-Chancellor, Provost, Chief Operating Officer, Deputy Vice-Chancellor - Research, Deputy Vice-Chancellor - Students and Education and International.


Our aim is to provide high level support to the Chief Financial Officer and broader UTAS community with a particular focus on strategic initiatives. We provide ad hoc advice and support for projects and are involved in the preparation of papers for UTAS governance committees, in particular Finance Committee.

Position Name Phone Email Campus
Business Partner, Divisional Kate Clark +61 3 6226 2275 Kate.Clark@utas.edu.au Hobart
Management Accountant - Global Division Madeline Cook +61 3 6226 6356 Madeline.Cook@utas.edu.au Hobart
Management Accountant - COO Division Ray Murfet +61 3 6226 1091 Ray.Murfet@utas.edu.au Hobart
Management Accountant - Research Division Melanie Constance +61 3 6226 1576 Melanie.Constance@utas.edu.au Hobart
Management Accountant - Academic Division Russell Pockett +61 3 6226 2327 Russell.Pockett@utas.edu.au Hobart
Accountant - VC Division Shane Miller +61 3 6226 6420 Shane.Miller@utas.edu.au Hobart

Financial Services - Domain

Email: Finance.Domain@utas.edu.au


Domain Hub

Our team is based in Hobart and Launceston and act as the interface between Budget Centres and Central Finance for all areas listed below:

Understanding your financial position and/or obligations

  • Check and monitor the financial transactions in a project
  • Check when financial contractual obligations are due
  • Provide balance of a project
  • Provide details of commitments

Budget/forecasting

  • Enter an expenditure budget and forecast for the life of the project
  • Assisting with research budget preparation, interpreting source documents, explaining the costing tool
  • Assist in preparation of budgets for operating

Financial reporting

  • Provide financial reports for research and operating
  • Reading financial reports and assist in understanding them
  • Transaction listing on projects

Project and Institute financial management

  • Open, amend or close a project
  • Check salaries against a project
  • Correct transactions coded to wrong projects

Communicate the policy and assist to comply with the policy

  • Know what the policy is and where to find it

Provide financial information, understanding and expertise to assist decision making

  • Analyse financial activity against a project
  • Financial modelling, development of Excel templates/analysis tools, business case development
  • Preparation of papers for UTAS committees (process and/or content), contract advice (financial and reporting implications)

Our aim to provide high level support to the Chief Financial Officer and broader UTAS community with a particular focus on strategic initiatives. We provide ad hoc advice and support for projects and are involved in the preparation of papers for UTAS governance committees, in particular Finance Committee.

Position Name Phone Email Campus / Mail Bag
Business Partner, Domain Conrad Lennon +61 3 6226 4810 Conrad.Lennon@utas.edu.au Domain
Senior Finance Officer Simon Ward +61 3 6324 3701 Simon.Ward@utas.edu.au Launceston / Locked Bag 1353
Management Accountant Sarah Gracie +61 3 6226 6682 Sarah.Gracie@utas.edu.au Hobart
Management Accountant Rod Jones +61 3 6226 4716 Rod.Jones@utas.edu.au Hobart
Graduate Accountant Sze Yen Yap +61 3 6226 4687 SzeYen.Yap@utas.edu.au Hobart

Financial Services - Launceston

Email: Finance.Launceston@utas.edu.au


Hub Technical Team

The Technical Team is responsible for understanding the needs of the customers and providing professional finance expertise, guidance, support and solutions to the Hub in line with the University's Policies and Procedures.

Position Name Phone Email Campus
Finance Business Partner Phillip Bishop +61 3 6324 4455 Phillip.Bishop@utas.edu.au Launceston
Senior Finance Officer Catherine Chalmers +61 3 6324 4456 Catherine.Chalmers@utas.edu.au Launceston
Finance Officer Jasmine Eberhardt +61 3 6324 3056 Jasmine.Eberhardt@utas.edu.au Launceston

Financial Services - SET

Email: Finance.SET@utas.edu.au 


SET Hub

The SET Hub team is responsible for Faculty of Science, Engineering and Technology.  We are located on the Sandy Bay Campus, Geography building.

We aim to add value to clients by providing relevant financial information in a timely manner to assist with decision making.

Position Name Phone Email Campus / Mail Bag
Business Partner, SETNathan Johnston+61 3 6226 2652Nathan.Johnston@utas.edu.auHobart / Private Bag 78
Management AccountantCaroline George+61 3 6226 2327Caroline.George@utas.edu.auHobart / Private Bag 78
AccountantEmma Cao+61 3 6226 6280Emma.Cao@utas.edu.auHobart / Private Bag 78
AccountantShaun Kelly+61 3 6226 TBAsakelly@utas.edu.auHobart / Private Bag 78