Timeframes - academic misconduct
Ordinance 9 sets out timeframes in which student discipline matters are to be completed - these are summarised below.
There are occasionally exceptional circumstances where this is not possible.
If an action cannot be completed within a time limit, steps should be taken to ensure that the process is completed within a reasonable time. Students should be kept informed of progress.
Note: No action is invalidated under Ordinance 9 because a time limit is exceeded.
|
Action
|
Section of Ordinance
|
Who is responsible?
|
Time Limit (working days)
|
|---|---|---|---|
| Part 3.1 – Procedure for academic misconduct allegations | |||
|
Staff member refers allegation of academic misconduct in writing to the Head of School* |
3.1.1 |
Staff member who discovers academic misconduct |
As soon as possible |
| Head of School notifies student of alleged academic misconduct and offers the opportunity to be heard. |
3.1.2 |
Head of School |
Within 10 days from date of notification |
|
Student advises Head of School that they wish to be heard [If student does not respond Head of School can make a decision after 10 days without further communication with student - 3.1.5] |
3.1.3 |
Student |
Within 10 days after date of notification |
| Head of School arranges a meeting if student requests one. |
3.1.3 |
Head of School |
Within 10 days after receiving advice from student |
| Head of School makes a determination and advises student, Director, G&L and the Chair of the Faculty Teaching and Learning Committee | 3.1.7-3.1.10 | Head of School |
Within 3 days after making decision |
| EITHER no misconduct found; OR |
3.1.7 |
Head of School |
Within 3 days after making decision |
| a penalty from Part 3.1.9; OR |
3.1.9 |
Head of School |
Within 3 days after making decision |
|
If penalties are inappropriate or inadequate, a request for referral to an Academic Misconduct Committee
|
3.1.8 |
Head of School |
Within 3 days after making decision |
| Part 3.2 Procedures for Academic Misconduct Committee | |||
|
Governance & Legal notifies student of referral of allegation to an Academic Misconduct Committee. |
3.2.1, 3.2.2 |
Governance & Legal staff | Within 5 days of request |
|
Academic Misconduct Committee convened |
3.2.3 |
Governance & Legal staff |
Not earlier than 5 days and not later than 15 days after notification received by student |
| Academic Misconduct Committee makes a decision and notifies student in a written and signed determination |
3.2.11 |
Academic Misconduct Committee |
Within 5 days of making a decision |
| Part 4 – Appeals Procedure | |||
|
Student can appeal decision of either Head of School or Academic Midconduct Committee in writing setting out applicable grounds from Part 4.2 . |
4.3.1, 4.3.2 |
Student |
Within 20 days of receipt of decision [Ord 9 currently incorrectly says 10 days] |
|
Discipline Appeals Committee meet to determine if there is basis for an appeal |
4.3.3 |
Discipline Appeals Committee |
Within 5 days of receipt of student’s notice of appeal |
|
Notification to student of whether an appeal is to be heard or not |
4.3.3 |
Secretary to Discipline Appeals Committee |
|
|
Appeal meeting convened and student notified |
4.3.4 |
Secretary to Discipline Appeals Committee |
Appeal heard within 15 days of Notice of Appeal, student given 5 days notice of meeting |
| Discipline Appeal Committee makes decision and advises EDFA, student and Director G&L |
4.4.4 |
Discipline Appeals Committee |
Within 5 days of making a decision |
*All references to Heads of School apply to the Directors of Centres of the Australian Maritime College and in the case of research higher degree candidates, the Dean of Graduate Research, as appropriate.
Click to return to Academic misconduct information page