Frequently Asked Questions

What is a Corporate Record ?

Corporate Records are defined by the Records Management Standard AS ISO 15489.1 as "information created, received, and maintained as evidence and information by an organisation or person, in pursuance of legal obligations or in the transaction of business".

Corporate Records include, but are not limited to, paper and electronic documents, drawings, maps, plans, photographs, microforms, sound and video records, computerised data on tape or disks, CD-ROM, DVD or Optical Disks.

Some examples of Corporate Records-

• Agendas (including appendices) and minutes of meetings of formally established University boards and committees

• Agendas (including appendices) and minutes of meetings of ad hoc committees and working parties

• Students' academic transcripts held electronically or in hard copy format

• Decisions taken by employees under delegation which are recorded in memoranda, letters, email messages, reports etc.

• Financial transactions held electronically or in hard copy format

• Personnel transactions (letters of appointment, reports on performance and other dealings between employees and the University)

• Course and Unit outlines

• Applications and other forms completed by students

• Decisions conveyed to students by mail or electronically

• Lectures' grade lists and assignment mark lists held electronically or in hard copy

• Research grant applications

• Contracts / Agreements

• Policies, Procedures and Guidelines created by the University
  
  

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Created: 30-Jul-2001 | Last Modified: 13-Aug-2004