Policies and Guidelines

• Data Entry Standards for TRIM, WORD
• Data Entry Standards for TRIM, PDF
• Record Security Guidelines, PDF
• Records Management Policy (CORP 9.1)
  • Public Access to Restricted Archived University Records Procedure
    (CORPR 9.1)
  • University Contract Register Procedure (CORPR 9.2)
• Records Management Guidelines, WORD
• Records Management Guidelines, PDF
• Retention of Financial Records, PDF
• TRIM Security Guidelines, PDF

New State Records Guidelines from the Archives Office of Tasmania - applicable to University Information

• Guideline 1 - making proper records
• Guideline 2 - retention and disposal of State records
• Guideline 3 - managing records of State and local authorities being abolished or amalgamated
• Guideline 4 - agency determination of access restrictions
• Guideline 5 - certification of copies of State archives
• Guideline 6 - developing a functional records disposal schedule
• Guideline 7 - managing email as records
• Guideline 8 - management of source records that have been copied, converted, or migrated
• Guideline 9 - managing Ministerial records
• Guideline 10 - outsourcing of government business: recordkeeping issues
• Guideline 11 - physical storage of State records
• Guideline 12 - short term retrieval of State archives
• Guideline 13 - storage of State records in non-agency facilities
• Guideline 14 - privatisation of government business: recordkeeping issues
• Guideline 15 - recordkeeping strategies for websites and web pages

Record Keeping Advices

• Advice 1 - government employees responsibilities in relation to State records
• Advice 2 - records appraisal
• Advice 3 - day batching of source records
• Advice 4 - management and capture of email
• Advice 5 - Australian standard AS ISO 15489 - Records Management
• Advice 6 - Keyword AAA  a Thesaurus of General Terms
• Advice 7 - information rights management
• Advice 8 - microfilm reproductions of State records
• Advice 9 - disposal of scheduled records
• Advice 10 - disposal of un-scheduled records
• Advice 11 - short term retrieval of State records
• Advice 12 - preparing records for transfer to the Archives Office
• Advice 13 - writing disposal classes
• Advice 14 - recordkeeping metadata standard
• Advice 15 - transfer and provision of access to Cabinet records
• Advice 16 - legal acceptance of records
• Advice 17 - implementing better records and information management  [WORD 290KB]
• Advice 18 - managing records within business systems [WORD 767KB]
• Advice 19 - EDRMS implementation; some tips [WORD 132KB]
• Advice 20 - change management issues in records management implementation [WORD 112KB]

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Created: 30-Jul-2001 | Last Modified: 21-Jul-2009