University of Tasmania, Australia

The BoGSR is responsible for the programs of study and research leading to a research higher degree.

You should have by now received the current Research Higher Degrees Handbook and other literature relevant to your higher degree study from Graduate Research.

Read this material carefully. The Postgraduate Coordinator will provide you with the name of a Launceston member of the board.

Vehicles are available to authorised University drivers only. All new drivers must present their license to the Vehicle Fleet officers before driving a University vehicle and a declaration must be signed by an Accountable Person in the Budget Centre (more information). Authorisation for car use for work purposes needs to be obtained from the Head of School and your Supervisor prior to car use. Cars can be obtained from the University Car Pool. Car bookings are made in the first instance with Reception (C101).

Please fill the car up with petrol before the end of your journey, so that the next user does not come to use a car with an empty fuel tank. Return the car punctually. The log book MUST BE COMPLETED after each use, stating your name, destination and kilometers at start and end of journey traveled and the purpose of the journey. Car must be left in a clean and tidy manner after each use.

PLEASE NOTE that speeding and parking fines are the responsibility of the user! Please report any damage or mechanical problems to Bruce Baudinette on x3796, as soon as possible.

Three types of car parking spaces are available within the university boundaries:

• free (yellow areas),
• pay-as-you-use voucher areas (blue)
• and yearly permit (white).

Permits are available through Asset Management (http://www.utas.edu.au/ams/). Parking in a permit area without a permit or failure to purchase a voucher for a voucher area will incur a fine.

Most graduate students will be supplied with a computer or substantial access to a computer. In addition, students have access to computers in the Computer Room (D001).

Should you experience printing or computer problems, please contact the Faculty of Health Science (x4888 or HealthIT@utas.edu.au).

Should you require toner to be replaced in printers please liaise with reception (C101). Problems with general networking, etc., should be addressed to the Faculty Help Desk (x4888 or Email HealthIT@utas.edu.au).

The PC in C226 (the Imaging Suite) has specialized software for image analysis (AIS, Imaging Research), a high resolution scanner with transparency adaptor, and advanced data analysis and graphing software (GraphPad Prism). Please see Dominic Geraghty for access.

RHD candidates will generally be funded (totally/or in part) to attend at least one conference during candidature to present a paper. Please see HLS policies and guidelines.

You may be offered the opportunity to participate in part time employment (demonstrating in academic programmes or technical work) with personnel from the School of Human Life Science. Once the hours and pay-rate have been identified with academic staff contracting you to undertake this work, then please see the administrative staff in C112. You must have a casual authority contract prior to undertaking any work.

Casual tutors and demonstrators should submit a claim form to C112 by the Monday prior to the designated Friday payday. You will need to provide personal bank details and tax file number when making your initial pay claim. You are requested to do this on a fortnightly basis and within the designated semester of the work done. Pay-slips will be placed in pigeonholes.

The School is provided with a quota of inter-library loan articles. As a postgraduate student you will be provided with a pin allowing you to order documents online. The document delivery website may be found at http://www.utas.edu.au/library/info/dd/index.html.

University Security should always be contacted for any emergency (real or perceived). The Emergency Number for Security is x3336 (or 6324 3336 if phoning from outside the University telephone network).

Please terminate each request with 'over' as you may be speaking with a security officer via short wave radio. Failure to contact Security first may delay an ambulance, police or fire personnel due to locked doors and boom gates.

If you have worked late, security will either accompany you to your car/bus, or guide you along designated walkways which can be tracked by security cameras.

With few exceptions, all RHD projects will require prior clearance by either the Ethics Committee for Animal or Human experimentation. Candidates will also be required to be registered investigators or associate investigators. Your supervisor(s) will arrange for the necessary paperwork required for registration to be completed to allow you to undertake your experiments prior to or asap after your enrolment.

All RHD candidates should also familiarize themselves with the NHMRC guidelines on the Code of Practice on the Use of Animals for Experimentation or Use of Humans for Research, which may be viewed within the Research Website (http://www.research.utas.edu.au).

The School Fax number is (03) 6324 3995 and the fax machine is located in the Resource Room on Level 1, Building C (room C122). Fax cover sheets are attainable from the folder located near the fax machine. Incoming faxes are normally placed in pigeon holes.

Please do not remove the faxes from the machine unless you are prepared to do something about them (like pigeonhole them as this is how they become lost/mislaid!).

The Facsimile facility is not for personal use!

Students receive a funding allocation from the School towards the research project costs. Expenditure must be authorised by the Supervisor in the first instance.

Access to research account information is only to be made through the Supervisors.

The University and the School take your health and safety seriously. You should acquaint yourself with the Occupational Health and Safety site on the University web. The Occupational Health and Safety Officer for Human Life Sciences is Dr. Stephen Tristram (Room 213; x5469).

Some general health and safety information is provided in Appendix 1. In addition, each laboratory area must have available for your information:

1. A laboratory safety manual
2. Materials data safety sheets for all chemicals and reagents
3. Risk assessments for all procedures carried out in the laboratory
4. Directions to a First Aid Cabinet.

All accidents must be reported to the OHS Officer and an Accident Report filled out (forms in staff tea room).

• Personal items - are your responsibility and are not insured by the University. Always carry your purse or wallet and keep your office door locked. In the event of items being stolen, report the theft immediately to Security (x3336).
• University items - are covered by insurance. Any damage/loss should be reported immediately to your supervisor.
• Travel - When required to work at locations off-campus it is important to complete the appropriate forms prior to the travel. This is for Insurance coverage purposes for you and should be given to the Secretary for signing by the Head of School. Failure to do so and a resulting accident may leave you uncovered by Insurance!

All TUU members are covered by TUU Insurance, 24 hours a day, 265 days a year^*. The insurance covers all accidents that occur ON or OFF campus, but most importantly it covers non-Medicare medical expenses if your accident occurred during a University related activity or while you are driving to or from this activity. Please contact the Student Association if you need clarification of an Insurance issue or wish to make a claim.

* Insurance coverage Policy many change from time to time, but if you are in doubt, please contact the TUU.

As a student of the University of Tasmania, you will be provided with internet access and an Email account through IT services (you will be informed of the procedure at enrolment). You may also wish to access the University facilities off-campus. Full student internet access to University facilities is provided by TasAccess. The IT Help Desk (in the Library) will provide you with the procedure and current costs associated with this service.

Please see reception, C101 who will order keys (manual and proximity card) to Building C, your office space and laboratories.

Keys must be picked up in person, between 11am and 12pm each day, (and signed for) at the Security Centre, which is located next to the Commonwealth Bank, x3336).

All university keys must be surrendered to Security on completion of candidature.

Your supervisor will discuss after hours entry to the building. Specifically, you should sign the book in the HLS foyer when you enter the building after hours. You must use the card to de-activate any alarms. You should call security (x3336) to advise them you are in the building. When you are ready to leave the building, you should phone security (x3666) to advise them you are leaving the building and ask them to reset the alarms. You need to sign the book to indicate you have left the building.

University of Tasmania letterhead is not for use on correspondence by students unless prior approval is given by the Head of School.

The University has extensive library collections on both the northern and southern campuses. Library loans are free; however you will need to your Supervisor's authorisation to be registered for interlibrary loans. Tours of the Library facilities can be organised by contacting Library staff at the Help Desk.

The School of Human Life Science Liaison person is Ms Tracy Douglas (x5481) and Science Librarian in Launceston is Ms Narelle Williams (x3359).

• Inward mail – is placed in pigeonholes twice daily.
  
• Outward mail – is put in general office in the tray provided (before 9.30am or 3.00pm), located on bookcase shelf. Mail should be marked with school box number (1320) for identification and charging purposes. Internal mail also goes in the same tray on bookshelf. University mail must have a box number for recipient, as outside postal workers (Australia Post) are used.
  
• Personal mail – is paid for by the individual, but can be left for posting in the tray provided in the general office. 
  
• Email – as a student you are entitled to a University Email address. To obtain this facility, please liaise with personnel from IT Services (located in the Library). This is a free service.
  
• Courier services – if you are having goods collected by courier, please ensure that on the paperwork filled out, that you put the word "Human Life Sciences" as well as the University address, c/- Goods Inward, University of Tasmania, Newnham Drive, Newnham, Tasmania 7248. Goods for collection by couriers are left with School Secretary or personnel from Goods Inwards (near the Cafeteria).

If you speak publicly or to the media in relation to Human Life Sciences and the University of Tasmania, you do so from a personal viewpoint (and you are strongly encouraged to seek the advice of your Supervisor or the Head of School before you speak to anyone). Any statement giving a 'University" viewpoint can only be issued through the University Media Liaison Office.

Occupational Health & Safety website http://www.admin.utas.edu.au/hr/ohs/ohs.html with particular link to OH&S Policies and Procedures.

A photo directory of Staff and Students belonging to the School of Human Life Sciences is found in the foyer on the ground floor. Please see administrative staff with regard to having your photograph taken for the directory which is updated annually. This is for you and colleagues to help identify people who should have access to the building out of hours.

A document centre is located in the Resource Room C122. 'Reasonable' photocopying and printing is allowed for all RHD candidates. Photocopiers are also available in the Library and Student Association building.

If you require colour photocopying, please contact the admin staff. The document centre also has direct scan-and-Email capabilities.

These are located in Building C, Level 1 near the Staff Room C125. Please check for mail regularly. Phone messages and faxes are left here also.

The School of Human Life Science's post box address, for the northern campus, is:

School of Human Life Sciences,
University of Tasmania, 
Locked Bag 1320, 
Launceston, Tasmania, 7250

Goods should be delivered to:

School of Human Life Sciences,
Goods Inwards
University of Tasmania,
Mowbray, Tasmania, 7250

The Postgraduate Coordinator for Human Life Sciences is Assoc. Prof Dominic Geraghty (Room C110; x5488). The Honours Coordinator is Dr. Murray Adams (room C105, x5483).

The Postgraduate Coordinator will be able to answer queries of both a minor or major nature regarding your candidature and will meet with you regularly to discuss progress, problems and achievements.

Should you have any papers or articles published during your studies with the University, please give copies to Dominic Geraghty so that they may be included in the School's PES (Publications Entry System) publication list which is submitted to Department of Education, Employment and Training (DEET) annually.

Goods less than $3000 will usually be purchased by MasterCard. Goods greater than $3000 or where the supplier does not accept MasterCard can be purchased via a purchase order.

To generate a Purchase Order, please adhere to the following:

• Write request on purchase requisition form available from the School Intranet.
  
• Approval of expenditure from your Supervisor prior to requesting an order, is essential.
  
• Give order requisition to admin staff for processing.
  
• Honours and Research Higher degree students need to obtain their Supervisors approval for the expenditure. 
  
• Current price and catalogue numbers need to be identified, along with product title. Remember to identify delivery charges when establishing the actual cost of the goods required. Technical advice can be obtained from Supervisors. Current product catalogues are held by technical staff.
• You must identify the source of funds for the purchase.
  
• It is preferable that orders be placed on a timely basis, the correct information is provided in the first instance and that requests are not made to change an order once it has been processed. Once an order has been approved, the computer software will not allow for it to be changed! 
  
• Remember, the University can claim reimbursement for the Goods and Services Tax (GST), so two prices will need to be quoted for the goods required. Failure to do this will mean your research account will be billed for the GST!

The research interests of individual staff and potential projects may be found by accessing the staff members web pages. Visit the staff pages at People.

Petty cash reimbursements, please see admin staff. You will need to keep receipts if you wish to claim reimbursement. It is not University policy to reimburse the GST if you have not obtained a TAX INVOICE from the supplier.

Please remember to ask for a Tax Invoice Receipt when making purchases.

NOTE ALL EXPENDITURE must be authorised by your Supervisor in the first instance, before requesting reimbursement.

The Research Higher Degrees Unit (RHDU) is located on the Hobart Campus. The RHDU will provide you with details of enrolment status, scholarship status, etc. Current contact details may be found in the Research higher Degrees Handbook, located on the website http://www.research.utas.edu.au/rhd/.

A representative from the RHDU attends the Launceston campus one day per week and may be contacted in the Student Services building.

Seminar topics from staff and invited speakers may be viewed on the School Intranet.

All Masters and PhD candidates are required to present a seminar outlining their research proposal within 3 months of commencing candidature. They are also required to present a seminar during each year of candidature.

RHD students are provided with a place in a shared office. See Head of School or Postgraduate Coordinator.

Phones in student offices can receive incoming calls and be used for outward calls within the University (both campuses).

Official Outward local or STD calls need to be made from your Supervisor's phone. Personal calls can be made from payphones located around campus.

Telphone cards are available for purchase from the Student Association.

Students located in Building C have a shared office with telephone access throughout the University. The telephone has a four digit number which when linked with 63 24 (XXXX) gives you the number for incoming calls. You cannot make outward external calls on student office phones.

Copies of theses by former Honours, Masters and Doctoral candidates are available from C112, for reference. They are filed alphabetically, and are expected to be returned and filed alphabetically again! They must be signed out in the book provided (book located on top shelf of cabinet).

PLEASE NOTE - it is School Policy that theses on loan are only to be kept by the borrower for a couple of days at the maximum as others may be waiting to use them as well. It is also policy that they do NOT LEAVE THE BUILDING unless prior approval gained from the Head of School or the RHD Co-ordinator.

During your time here at the University of Tasmania you may be invited to present a poster or paper at an interstate or overseas conference. Please liaise with your supervisor in the first instance and administrative staff can assist with making booking arrangements. All travel requires your Supervisor's and Head of School's prior approval.