How to Invoice for Commission
Please note that the University of Tasmania will only pay commission when a student has enrolled, commenced studies and remains enrolled and studying on campus after the relevant census date.
- Commission rate is in accordance with the agreement signed by both parties.
- Payment will only be made to the agency name as it appears on the agreement.
- Please send FSP commission invoices to Up Education commission@up.education
- Please send ELC commission invoices to the University of Tasmania Cheryl.Collins@utas.edu.au.
- Invoices should be sent as an attachment by email, or can be faxed or mailed. They should not be embedded in an email message.
For non-Foundation and English Language commission invoices:
Agent commissions are reviewed at every census date, you will be contacted by our team within 2 – 3 weeks post census to confirm the students you have recruited for the relevant semester. Please withhold from sending commission invoices prior to being contacted by our team as these will delay the process.
Once commission details are confirmed with your agency, our team will raise a purchase order that will be sent to your office. Your office will then be required to raise an invoice matching the confirmed details on the purchase order to process payment.
**If the student details are incorrect on the purchase order, please email ISRM.Invoices@utas.edu.au.
Please ensure your agency details are correct in our finance system Purchase Now.
Invoice details
The invoice should include the following:
- Agency name (as it appears in the agreement with the University of Tasmania)
- Name of student in full
- ID number of student
- Course studied
- Annual tuition fee (for degree study for one year, for English language study for length of study period)
- Commission percentage
- Amount of Commission to be paid
- Bank account details: Name of bank, address of bank, account number, account name.
Representatives operating in Australia must provide a Tax Invoice that includes an ABN and GST.
Please note the University of Tasmania Finance Department's preferred method of payment is via EFT (Electronic Funds Transfer).
Commission disputes
Normally the University will not allow a student to transfer to another agent after the Letter of Offer has been issued. There may be exceptions to this rule however, and if allowed, commission may be shared 50/50 between two agents.
It should be noted however, that taking over a student from an agent is viewed seriously by the University and, if an agent does this on more than one occasion, could result in the agreement being terminated by the University of Tasmania.
Additional Points to Note
To avoid problems and delays in the processing of commission invoices, please ensure that you are familiar with the following points:
- Your company name is clearly stated on the students application form.
- Invoices must be for a full year (not per semester).
- Late payments of fees, will delay the processing of commission.
- Commission will only be paid if:
- a student has arrived and enrolled in their intended course; and
- remains enrolled after census date
- If a student changes their course after they arrive, commission will be payable based on the new course.
- Invoices must be signed by you, the agent, and on company letterhead.
