The University Card System (UCS) refers to UTAS ID Card and its associated services.
The UTAS ID Card is issued to all students as part of the enrolment process and to new staff members on commencement with UTAS. Staff and students can use their ID Cards to borrow books from the Library and to access pre-paid photocopying and printing services on campus (CAPS). ID Cards are also used for security purposes, examination entry and for receiving concessions.
Physically, the UTAS ID Card is a plastic Card with a magnetic stripe on the back. The front of the card is printed with a photograph of the cardholder, identity data, information on the holder's University status (staff, student, full-time, part-time, course title, department etc), a Library barcode and an expiry date for the ID Card.
Generally, student cards expire on the next census date after the last semester of current enrolment. As an example, if you are enrolled for a full year in 2008, the expiry will be the semester 1 census date in 2009. If you are only enrolled for first semester 2008, the card expiry will be the census date in semester 2 2008.
Your Student or Staff ID Card provides proof of your identity and your membership of the University community. Carry your ID Card with you at all times whilst on University property. It is required when:
For more information about the UTAS ID Card please refer to UTAS ID Card Frequently Asked Questions page.
CAPS is a service of the UCS and provides a centrally managed payment system for photocopying and printing. The way it works is that each UTAS ID Card automatically has a CAPS account created for it. This account initially has a zero balance and as soon as funds are added to the account the service is ready to use. Students must use their University ID Cards to add funds to their CAPS accounts and to activate copying on the photocopiers. When printing the job details are linked to correct CAPS account through usernames and passwords.
If you're having problems with a CAPS device, or require a refund, please refer to the CAPS Help & Frequently Asked Questions page.
If you encounter an error message or problem using your ID Card, or one of the associated services such as CAPS, please write down as much of the error as you can and contact the Service Desk. Please include information such as your contact details, what device you were having problems with, the error message(s) that appeared and anything else you observe. The more information provided, the quicker we can resolve the problem.
Authorised by the Chief Information Officer
31 October, 2011