University of Tasmania, Australia

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Records Management

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The Records Management Unit provides a range of services to ensure sound records management practices are undertaken across the University in accordance with all administrative, legal, fiscal and archival requirements.

Standard service includes

  • Records management governance
  • Records description and management
  • Quality assurance
  • Security and access
  • Education and training
  • Advice on recordkeeping system design
  • Advice on storage and disposal of inactive records
  • Co-ordination of the transfer of records to Tasmanian Archive & Heritage Office
  • Management of the Electronic Document & Records Management System (TRIM).

This service does not include

  • Operational recordkeeping
  • Non-university records
  • Web access for TRIM
  • Budget and resourcing for projects.

Service provided to

  • Nominated records management staff

Service options

  • TRIM
  • Ad hoc systems

Optional features

  • N/A

How to request this service

Customer responsibilities

  • Manage University records in accordance with University policies, guidelines & procedures.
  • Provide adequate resourcing and budget for purchase of TRIM licenses/implementation, off-site document storage, projects, and external consultants where applicable.
  • Update RMU of changes that affect University records and associated processes.
  • Report any breaches or suspected breaches of the Archives Act 1983.

Support commitments

Support hours

Mon – Fri, 8:45am – 5pm AEST and AEDST, excluding prescribed public holidays.
Support method

Contact the Records Management Unit, or for technical issues with TRIM contact the Service Desk.
After hours

Currently no provision for after-hours support.
On-call support

Currently no provision for on-call support.

Our commitment

  • To deliver the tools, education and training to ensure that recordkeeping requirements can be managed in accordance with best practice.
  • To monitor compliance against University Records Management policies, procedures and guidelines.
  • To consult and provide advice to the University wider community.
  • To preserve the corporate and cultural knowledge of the University.

Service owner

Associate Director, Enterprise Business Services

Funding Model

This service is centrally funded.

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