Records Management Unit

Contact Us

General Enquiries

If you have a general enquiry or are unsure who to contact, you can contact the Records Management Unit using the following details and the appropriate team member will respond to your enquiry as soon as possible.

Office: Room 213A, Corporate Services building, Sandy Bay campus
Postal Address: Private Bag 69, Hobart, Tasmania 7001
Fax: +61 3 6226 7250


We welcome your feedback and suggestions. If you would like to provide feedback and comments on a workshop you have attended, please use the workshop feedback form. If you would like to provide feedback regarding the website or the Records Management Unit in general, please use the general feedback form.

Student Records

Please direct any enquiries relating to student records, academic transcripts or graduation certificates to the Student Centre at Employers wishing to verify the qualifications of a UTAS graduate can do so via the Graduate Verification Service.

The RMU Team

Manager, Records and Information

Mrs Cathy Fyfe

Contact Cathy for enquiries relating to recordkeeping compliance, policy, procedures and guidelines, HPE RM Administration (including access and HPE RM training), the Business Classification Scheme, or administrative matters.

Phone: +61 3 6226 1847

Information Quality Officer

Ms Jenny Dobson

Contact Jenny for advice on the mandatory UTAS HPE RM Data Entry Standards (PDF) to achieve a high level of efficiency, productivity and accountability in HPE RM, including advice on how to use the Standard to title UTAS records and folders, and on the form of entry for metadata for certain records to enhance retrieval. Jenny can also provide advice on how to create contact pre-nominal and post-nominal titles, contact locations and organisation locations in HPE RM and on the form of entry required for all metadata fields to comply with RMU guidelines and standards.

Phone: +61 3 6226 2030

Disposal and Training Officer

Mr George Phillips

Contact George for advice and assistance with determining whether and when you can dispose of records, where you can store inactive records, how to use the Disposal Schedules and how to fill out Registers of Records Destroyed (MS Excel) and other forms. You can also contact him for information on upcoming workshops.

Phone: +61 3 6226 1894

Records Management Officers

Our Records Management Officers provide a support service to business areas that have access and utilise HPE RM for the capture and management of corporate information. Records Management Officers provide assistance and advice in the creation of new folders, folder plan structures, security and classification scheme queries, retention and disposal requirements. Where applicable, they will also capture contracts or other documents on behalf of business areas that do not have access to HPE RM.

Our Records Management Officers monitor the generic email account to ensure all enquires are processed in a timely manner.

Ms Michelle Kapp

Michelle provides direct support to Commercial Services and Development HPE RM Liaison Officers as well as other business areas that utilise HPE RM. This includes assistance in the capture of corporate information, including contracts, on behalf of business areas that do not have access to the system.

Michelle works Monday to Thursday afternoons.

Phone: +61 3 6324 3569