University of Tasmania, Australia

Did you know?

• Anything that provides evidence of the University’s business activities is a record.
• It is against the law to destroy or delete University records without authorisation.
• You are responsible for all records you create or receive in the course of your work.
• You could be fined up to $5000 for breaching your recordkeeping responsibilities.

Are you confused about your recordkeeping responsibilities? Not sure which documents you need to keep and which you can get rid of? Want to know how long you need to keep records? Worried about the upcoming AUQA audit? Can’t figure out what to do with all those old boxes of records?

The Records Management Unit is running workshops covering these common dilemmas in late March and early April. The workshops are open to all UTAS staff and attendance is free.

Introduction to Recordkeeping

Hobart: Thu, 31st of March, 11:00 am - 12:00 pm (UniCentre, Flexible Learning Space 103)
Launceston: Tue, 5th of April, 2:00 am - 3:00 pm (Sir Raymond Ferrall Centre, Room 113)

Description

This workshop is intended to give staff an understanding of the basics of recordkeeping and what they are required to do as employees of the University. As all staff are responsible for the records they create or receive in the course of their work, this workshop would be useful for all UTAS employees, but it is especially applicable to knowledge workers who frequently create documents.

This one hour workshop covers:

• Understanding your responsibilities under the Archives Act
• What is a record and what isn’t?
• What needs to be kept and what doesn’t need to be kept?
• Where should you keep records?
• Where can you go for help?

Records Disposal Procedures

Hobart: Thu, 31st of March, 2:00 pm - 3:00 pm (Centenary Building, Room 473)
Launceston: Tue, 5th of April, 3:30 pm – 4:30 pm (Sir Raymond Ferrall Centre, Room 113)

Description

This workshop focuses on the practical steps involved in appraising and disposing of University records, whether through destruction or transfer to the State Archives. It is primarily intended for administrative staff who are tasked with the responsibility of clearing out storage areas and boxes of inactive records, but would be useful for any staff member who would like to know how to determine how long they need to keep records and how to dispose of those that are no longer needed.

This one hour workshop covers:

• How long do you need to keep records?
• How do you use disposal schedules?
• How can you get rid of records you no longer need?
• What can you do with records that don’t fit into a disposal class?

Prior completion of the “Introduction to Recordkeeping” workshop is strongly recommended, but not required.

More information

If you are interested in signing up for a workshop or would like more information, please contact our Training and Disposal Officer at George.Phillips@utas.edu.au or on 6226 1894.

Although there are no workshops currently scheduled for Burnie, if you are based in Burnie and wish to receive training, please contact the Training and Disposal Officer and, depending on the level of interest, we can either schedule an additional workshop or arrange for one-on-one training.