Web Services

MS Powerpoint

From the Web Publishing Guidelines

Requirements Mandatory (M) or Recommended (R) Legislation, policy, guideline or WCAG checkpoint/success criterion

Use structural tags and navigation aids in the parent document such as slide title (not just large bold fonts), lists and links

M

WCAG 2.0 Success Criterion 1.3.1 (Level A)

Don’t rely on colour alone to convey information – also use text and shapes

M

Web Publishing Guideline

Choose high contrast colours for text on a background – test by changing the monitor display to black and white, or print the page on a black and white printer

R

Web Publishing Guideline

Powerpoint Speed

  • Reduce the size of images properly outside the presentation, and then put them back in
  • Convert to RTF (will lose formatting and images)
  • Add a blank slide at the beginning of the presentation - this reduces the size of the "preview image"
  • Turn off the toys:
    -  Unclick "allow fast saves" in the Tools/Options/Save menu
  • Generate "handout" version in PDF (at low resolution)

Write Searchable Documents

To optimise your files for search engines:

  • Fill out the document 'Properties' – displayed in search results
  • Use Structural elements properly eg.:
    -  Slide titles
  • Split large documents into sections:
    -  Get more content indexed
    -  Documents will load faster
  • Provide alt text for images:
    -  Adds more 'indexable' text to your page
    -  If done well is good for accessibility for people with disabilities