ID Card Information for Users

What is the UTas ID Card?

The UTas ID Card is a plastic Card with a magnetic stripe on the back. The front of the Card is printed with a photograph of the cardholder, identity data, information on the holder's University status (staff, student, full-time, part-time, course title, department etc), a Library barcode and an expiry date for the ID Card.

Generally, student cards expire on the next census date after the last semester of current enrollment. As an example, if you are enrolled for a full year in 2008, the expiry will be the semester 1 census date in 2009. If you are only enrolled for first semester 2008, the card expiry will be the census date in semester 2 2008.

Your Student or Staff ID Card provides proof of your identity and your membership of the University community. It is also your Library Card. Carry your ID Card with you at all times whilst on University property. It is required when:

Borrowing books
Enquiring about e-mail and other services that require identification
To charge and access your CAPS account for photocopying and printing
Access to your Meal Account (for entitled Accommodation Services residents)
Receiving student concessions
Enquiring about 24 hour building access

How do I get an ID Card?

Any registered University member is entitled to an ID Card. This includes staff and correctly enrolled full and part-time students. Some non-members such as traveling academics may also be entitled to an ID Card.

For new students, information on how and where to get an ID card is available at http://www.utas.edu.au/enrol/idcards. You will need to bring photo identification along with your student identification number (printed on your letter of offer) to obtain your card.

Continuing UTAS students need to bring their old card and swap it for a new one.

ID Cards are issued by Student Centre on the Sandy Bay, Newnham and Cradle Coast Campuses.

Staff and “Non University Members” should ask Human Resources about obtaining an ID card.

How do I get an ID Card if I am studying externally?

If you are a new or continuing student and studying externally, you can obtain an ID Card by sending a passport sized photo of yourself with your signature on the back, together with a certified copy of some other photo identification and your student identification number, to:

Student Centre - Hobart
University of Tasmania
Private Bag 45
HOBART TAS 7001

What if I do not qualify for an ID Card but wish to use the Library services?

If you require a card for Library borrowing, ask at the Library about Special Borrower Cards and casual photocopying cards if you are not a student or staff member of the University of Tasmania and wish to use the borrowing and photocopying services.

Do I have to pay for an ID Card?

There is no charge for your ID Card. Replacement of lost or damaged ID Cards will incur a small fee.

Using the ID Card

Can I use my ID Card for building access?

No, building access is provided via a separate card. However, you should carry both your access card and your ID Card with you when on campus to enable security to validate your access permissions if required. Failure to carry the ID Card when using a proxy card may result in your removal from the building and confiscation of the proxy card.

How do I set the ID Card PIN?

Each ID Card must have a PIN associated with it in order for it to work with CAPS or Meal Manager equipment. The first time you use an enabled device (excluding coin machines) you will be asked to enter and then confirm your PIN. The PIN must be between 4 and 8 digits long. Do not tell anyone your PIN as it will allow access to the account(s) attached to your ID Card.

Is it OK to put a sticker on the ID Card?

The TUU and Student Association currently utilise a sticker that attaches to the ID Card in order to identify the holder for association and entitlements. It is OK to attach this sticker to the ID Card, but it should be located on the rear of the ID Card away from the magnetic stripe. Users are strongly discouraged from placing any other stickers on the ID Card as they may impede the card function.

Rights and Responsibilities

What responsibilities do I have regarding the ID Card?

Your ID Card should be carried on your person at all times when on campus.

Your UTas ID Card is not transferable, and if it is found in the possession of any person other than the authorised holder it may be confiscated. ID Cards should not be loaned to another person!

Your UTas ID Card should be kept secure, and you are liable for any losses resulting from unauthorised building entry or transactions. You are responsible for all items borrowed on your ID Card unless you reported the loss of the ID Card before the item was borrowed.

Report a lost or stolen ID Card to the Library or the IT Service Desk as soon as possible so the card can be locked to prevent fraud. You will then need to contact the Student Centre to get a new card printed.