Submitting your Thesis to the Repository
To have your thesis inlcuded in the Repository simply follow
these three steps.
STEP 1. Declaration and access statement
Make sure you include the appropriate declaration and access
statements in your thesis to allow your work to be communicated
online. If your thesis contains content subject to copyright held
by others - publishers, individuals, institutions, commercial
concerns - then it is up to you to seek clearance or permission
(sample
permission letter). If permission is not obtainable you will
need to consider restricting or removing portions for the digital
online version. See access
restrictons page for more information. .
STEP 2. Filename and format
When submitting your thesis to be placed online by the University
Library, the files must be in PDF format (Adobe Portable Document
Format) and burned onto a CD-ROM. You also need to use one of
these two methods to name your files:
Method A
1. Create one PDF file containing the author/title information
(ie your first or cover page), abstract, acknowledgements, table
of contents, introduction, preface, and any other introductory
text that is not part of the main body of the thesis. Call this
file 01front.pdf (please ensure this file is not copy protected).
2. Create another file containing the entire thesis including
the front matter and call this 02whole.pdf.
Example:
01front.pdf
02whole.pdf
or alternatively:
Method B
1. Create one PDF file containing the author/title information
(ie your first or cover page), abstract, acknowledgements, table
of contents, introduction, preface, and any other introductory
text that is not part of the main body of the thesis. Call this
file 01front.pdf (please ensure this file is not copy protected).
2. Create several files made up of the chapters or sections of
your thesis. Name the files beginning with a number between 1
and 99 showing the order in which the chapter/sections are arranged
in the thesis. The rest of the filename must be letters of the
alphabet, numbers or the hypen or underscore symbols. Please don’t
use any other characters or symbols.
| Example 1 |
Example 2 |
| 01front.pdf |
01front.pdf |
| 02chapter1.pdf |
02section1.pdf |
| 03 chapter2.pdf |
03section2.pdf |
| 04chapter3.pdf |
04section3.pdf |
| 05chapter4.pdf |
|
| 06chapter5.pdf |
|
| 07appendix.pdf |
|
| 08bibliography.pdf |
|
Use the Method A if your thesis contains mainly text and will
not produce an excessively large file (ie no more than 1.5 Megabytes).
Use Method B if your thesis contains a lot of graphic material
and will produce a very large file if saved as a whole.
STEP 3. Submit with hard copies
Submit your CD ROM containing the files as above together with
the required hard copies to the Research Higher Degrees Unit.
(The CD-ROM and appropriate documentation are sent to the Library
where it is catalogued and placed online. The catalogue data is
harvested for the ADT search engine and ADT provides the data
to appropriate international research databases.)
|
