The MyLO evaluation, selection and implementation project has now completed Phase 1 and commenced Phase 2 Implementation.
Since receiving Council approval to proceed with implementation on 22 July 2011 and with the signing of the contract between UTAS and Desire2Learn on 8 August 2011, recruitment of staff and planning for the implementation of the new MyLO is well underway. The most critical next steps are to ensure the system is installed and configured to meet the requirements of the university and integrate successfully with our existing systems. We are working towards having some non-award and award units in our new MyLO for Semester 2, 2012.
It is important to note that the first priority of our project is to provide a core online learning and teaching environment that is robust, reliable and intuitive to use, and that integrates seamlessly with current services. The new LMS will be adaptable, facilitating a full range of learning and teaching approaches, disciplines and contexts, and will offer scope to support external partnerships.
Project Plan Documentation (Staff Only)
Phase 2: Implementation
July 2012 - December 2012
- Full Year, 2012 units migrated (~100) into the New MyLO and quality assured (to be completed December)
- Semester 4, 2012 units migrated (~70) into the New MyLO and quality assured (to be completed end of November)
- Semester 1, 2012 units migrated (~894) into the New MyLO and quality assured (completed early November)
- New MyLO training online and workshops provided:
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- Tier 5 Training: All UTAS staff and students
- Educational development support provided for academic and support staff involved in limited production release
- Engagement with UTAS staff who will be teaching into new MyLO in Semester 5, 2012 and Semesters 3 & 1, 2013. In-house workshops provided for Faculty and school based staff as well as centralised workshops.
- Teaching in old MyLO ceases in December 2012 (with the exception of China units).
- Development of weekly newsletter sent to UTAS staff.
- "Make the Move" campaign to communicate the end of old MyLO and to encourage staff to prepare for teaching in new MyLO by understanding the scope of the tasks ahead and then attending workshops
- "MyLO LPR - Evaluation of the Learning and Teaching experience and impact" evaluation survey to measure the student experience of Desire2Learn.
- Support for PebblePad ends mid-December - Make the move to MyLO ePortfolio.
January 2012 - June 2012 (completed)
- Consultation with faculties and schools on unit transfer options, support and training
- System configuration, testing and quality assurance
- Communication with Associate Deans Teaching & Learning to determine appropriate units for semester 2 limited production release (LPR)
- Standard template finalised
- MyLO road show across major campuses in Tasmania and Sydney
- Unit coordinators involved in LPR gain access to new MyLO with educational developer and technical support
- Semester 3, 2012 units migrated (~76) into the New MyLO and quality assured (May)
- Semester 2, 2011 units migrated (~118) into the New MyLO and quality assured (Limited Production Release)
- Semester 5, 2011 units migrated (~85) into the New MyLO and quality assured
- New MyLO training workshops provided:
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- Tier 3 Training: Embedded support staff in faculties & schools
- New MyLO training workshops provided:
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- Tier 4 Training: Academic staff involved in Semester 2, Limited Production Release
September 2011 - December 2011 (completed)
- Project staff employed
- Training provided to project staff
- Tier 1 Training: New Learning System Support Officers & Educational Developers
- Tier 2 Training: Existing Learning System Support Officers & Educational Developers
- Desire2Learn setup and integration team onsite at UTAS (Oct 17 - Nov 4)
- UTAS hardware installed
- Development system configured
- Implementation planning
- Hosted service available
- Consultation with faculties and schools regarding implementation approach
- Decision point on award unit implementation timeframe and included units 30 Nov
Phase 1: UTAS learning management system evaluation and selection (Completed)
- Contract signed between UTAS and Desire2Learn (8th August 2011)
- Approval to progress to Phase 2 by UTAS Council on 22nd July
- Approved for funding through Capital Management Plan by Infrastructure Planning Management Committee (June)
- Approved by Senior Management Team (May)
- Decision by Project Board
- Presentation of recommendations to Project Board (April)
- User evaluations conducted at Sandy Bay, Newnham and Cradle Coast campuses and the Rural Clinical School
- Continued communication with UTAS community
- Analysis of evaluations
- Development of recommendations by the Project Team (late March)
- Vendor engagement and demonstrations of the 3 short-listed products.
- Request for proposals from 3 identified LMS providers
- Creation of sandpit environment to UTAS community for trial and investigation of 3 LMS products
- Requirement survey of staff and students (engage stakeholders)
- Reference group engagement to determine requirements and evaluation criteria
- Commence communication with UTAS community
- Establish reference groups
- Establish project board
- Establish project team
- Site visits to Australian universities using/preparing for implementation of idenitified short-listed LMSs
- UTAS eLearning Strategic Forum (engage teaching & learning leaders)
- Initial investigation and consultation with other Australian universities using the review conducted by ACODE (PDF 113KB) to identify suitable products.
