Policy & Delegations

UTAS Policy Framework

The University of Tasmania Policy Framework encompasses a number of policy instruments including:

  • Policy
  • Procedures
  • Guidelines

Policy

Policy is a statement of intent or principle which regulates, directs and controls University operations.

Policy statements are:

  • In almost all cases, approved by the Vice-Chancellor;
  • In a small number of cases, approved by Council where:
    1. A statement of intent or principle is embodied in an Ordinance, Rule or By-Law which must be approved by Council as an Ordinance, Rule or By-Law;
    2. or Council approval is required for legal reasons;
    3. or Council approval is required in accordance with provisions of the University of Tasmania Act 1992, Ordinance 1 – Role of Council or Delegations Register primarily in relation to policy regarding University finances, risk management or controlled entities;
    4. or Council approval of a policy (as a guideline, agreement or Code of Practice) is required to ensure compliance with Ordinance 9 – Student Discipline.

Policy is applicable across the University.

Procedures

Procedures provide step-by-step instructions for implementing a Policy. 

Procedures are approved by the Responsible Officer (see below), except in the small number of instances where they require Council approval (refer Policy notes, above). 

A Procedure may be applicable across the University or specific to one or more organisational units.

Guidelines

Guidelines are statements providing guidance for the implementation of Policy and/or Procedure.

Guidelines are approved by a Responsible Officer (see below), except in the small number of instances where they require Council approval (refer Policy notes, above).

A Guideline may be applicable across the University or specific to one or more organisational units.

Hierarchy of Instruments, Approval Authorities and Application

The following table contextualises components of the UTAS Policy Framework within the hierarchy of legislation and governance instruments, associated local documents, approval authorities and authorisation sources that apply either across the University or to specific areas.

Table 1: Hierarchy of Instruments, Approval Authorities and Application

Instruments Approval Authority Authority Through Application

University of Tasmania Act 1992

Government

Australian Constitution

University-wide

University By-Laws 1993

University Council

University of Tasmania Act 1992

University-wide

Ordinances

University Council

University of Tasmania Act 1992

University-wide

Rules

University Council or

Academic Senate

University of Tasmania Act 1992

and Delegations Register

University-wide

Governance Level Principles

University Council

Ordinance 1 – Role of Council and Council Resolution

University-wide

Council Approved Plans

University Council

University of Tasmania Act 1992, Ordinance 1 – Role of Council and Delegations Register

University-wide

Policy

Vice-Chancellor or

University Council

Policy Development and Review Policy and

Delegations Register

University-wide

Procedures

Responsible Officer

Policy Development and Review Policy

University-wide OR
Specific to a local organisational unit(s)

Guidelines

Responsible Officer

Policy Development and Review Policy

University-wide OR
Specific to a local organisational unit(s)

Local decisions/statements of principle

to implement University Plans, Principles and Policy

Dean, Head, Director/Principal

or head of Division, Section

or Work Unit

Delegations Register and

Position Descriptions

Specific to a local organisational unit(s)

Work Instructions

Various

Various

Specific to a local organisational unit(s)

Forms

Various

Various

University-wide OR local

Information

Various

Various

University-wide OR local