If you wish to change your research project or title, please complete a Change Topic form. The form will need to be endorsed by your Primary Supervisor, Graduate Research Coordinator (GRC) and Head of School before being submitted to the Graduate Research Office.
The Change Topic form can be found here, under Changing Your Course.
You must talk to your supervisory team and Graduate Research Coordinator (GRC), as not all schools support external candidature. If you are an international candidate studying at the University of Tasmania, you must also speak with an International Student Adviser.
The Change Mode form can be found here, under Changing Your Course.
If it is less than 10 days, this is simply arranged through your school or institute. Please discuss this with your Primary Supervisor.
If your sick leave is for more than 10 days, please complete a Leave of Absence form. The form will need to be endorsed by your Primary Supervisor, Graduate Research Coordinator (GRC) and Head of School before being submitted to the Graduate Research Office. A supporting medical certificate is also required.
The Leave of Absence form can be found here, under Leave Requests.
A general leave of absence is usually only granted after confirmation or before the last six (6) months equivalent full time (EFT) of your candidature for Doctor of Philosophy/Professional Doctorate candidates or three (3) months equivalent full time (EFT) of your candidature for Master of Research candidates.
A general leave of absence is only granted for no more than 365 days (cumulative total), unless in exceptional circumstances approved by the Dean of Graduate Research.
The form will need to be endorsed by your Primary Supervisor, Graduate Research Coordinator (GRC) and Head of School before being submitted to the Graduate Research Office.
The Leave of Absence form can be found here, under Leave Requests.
While you are not expected to work on your research project while on a leave of absence, you are still considered to be a Higher Degree by Research (HDR) candidate by the University and continue to have access to the library, email and MyLO. As a result, you are still required to regularly access your UTAS email address and read all official University emails.
If your medical leave is for more than 10 days, please complete a Leave of Absence form. The form will need to be endorsed by your Primary Supervisor, Graduate Research Coordinator (GRC) and Head of School before being submitted to the Graduate Research Office. A supporting medical certificate is also required.
The Leave of Absence form can be found here, under Leave Requests.
Please complete another Leave of Absence form as soon as you are able to. Again, the form will need to be endorsed by your Primary Supervisor, Graduate Research Coordinator (GRC) and Head of School before being submitted to the Graduate Research Office. A supporting medical certificate is also required.
The Leave of Absence form can be found here, under Leave Requests.
If you wish to apply to change your degree from a Master of Research to a Doctor of Philosophy, please complete a Transfer from Masters to PhD form. The form will need to be endorsed by your Primary Supervisor, Graduate Research Coordinator (GRC) and Head of School before being submitted to the Graduate Research Office.
You must have passed your confirmation of candidature and be no more than 75% through your Master of Research degree.
The Transfer from Masters to PhD form can be found here, under Transferring Between Courses.
If you wish to apply to change your degree from a Doctor of Philosophy to a Master of Research, please complete a Transfer from PhD to Masters form. The form will need to be endorsed by your Primary Supervisor, Graduate Research Coordinator (GRC) and Head of School before being submitted to the Graduate Research Office.
You must be no more than two (2) years equivalent full time (EFT) through your Doctor of Philosophy degree.
The Transfer from PhD to Masters form can be found here, under Transferring Between Courses.
You may apply for an extension to your candidature where your thesis submission has been delayed by matters that are beyond your control, are directly related to the conduct of their research project and not of a personal nature.
If you wish to apply to extend your candidature, please complete a Extend Candidature form. The form will need to be endorsed by your Primary Supervisor, Graduate Research Coordinator (GRC) and Head of School before being submitted to the Graduate Research Office.
The Extend Candidature form can be found here, under Extending Your Course or Scholarship.
If you wish to withdraw from your Higher Degree by Research, please complete a Withdraw from Candidature form. The form will need to be endorsed by your Primary Supervisor, Graduate Research Coordinator (GRC) and Head of School before being submitted to the Graduate Research Office.
The Withdraw from Candidature form can be found here, under Withdrawing from your Course.
If your scholarship conditions allow it, you may apply for an extension to your living allowance. Extensions will only be granted on the basis of research that has been delayed due to circumstances which are beyond your control and are related to the conduct of the research, rather than of a personal nature.
If you wish to apply to extend your living allowance scholarship, please complete an Extend Scholarship form. The form will need to be endorsed by your Primary Supervisor, Graduate Research Coordinator (GRC) and Head of School before being submitted to the Graduate Research Office.
The Extend Scholarship form can be found here, under Extending Your Course or Scholarship.
It is your responsibility to ensure correct bank account details are supplied for the payment of your living allowance scholarship. If you need to update your bank account details, please complete an Updating Banking Details form and submit it directly to the Pay Office.
The Updating Banking Details form can be found here, under Other.
Your Primary Supervisor and Graduate Research Coordinator (GRC) are responsible for signing off the iGRad Action Dates. If a meeting/milestone has occurred and has not been signed off, please contact your Primary Supervisor.
If the absence of your Primary Supervisor is short term (a few weeks), they can continue to action these items remotely using the University of Tasmania's VPN (Virtual Private Network) to access iGRad.
If the absence is long term or your Primary Supervisor has left UTAS, please complete a Change Supervisory Team form, found here under Changing Your Course.
Use the Research Plan tabs in iGRad to create, develop and maintain your research plan over the course of your candidature. Once all the tabs have been completed, use the Generate Plan button to create a research plan document to use in your Confirmation of Candidature.
As you revise and develop your research plan via the tabs, use the Generate Plan button to create updated research plan documents to use in your Annual Reviews of Progress.
Your supervisors are able to view the content and can add text in the comments tab. Please ensure that you discuss all issues which you believe are affecting your candidature with your supervisors or your Graduate Research Coordinator (GRC).
Use the Confirmation/Annual Review tab in iGRad to complete your Confirmation of Candidature.
If you have any questions regarding the process, please discuss with your supervisors or your Graduate Research Coordinator (GRC).
Use the Confirmation/Annual Review tab in iGRad to complete your Annual Reviews.
If you have any questions regarding the process, please discuss with your supervisors or your Graduate Research Coordinator (GRC).
Your Confirmation of Candidature or Annual Review will open two months before the scheduled due date.
When completing your Confirmation of Candidature or Annual Review, there is an option to share your comments with your supervisor. This decision cannot be reversed until the confirmation/annual review has been completed in iGRad by the GRC.
This is a monthly meeting with your Graduate Research Coordinator (GRC) to discuss the progress of your thesis. These meetings will occur during the last six months of your candidature.
If you have any questions regarding the process, please discuss with your GRC.
These results are accessible via eStudent.
Approximately eight weeks prior to submitting your thesis/exegesis for examination, you will need to upload your abstract by completing the Examination > Intention to Submit tab in iGRad.
Before the maximum expiry date of your candidature, you will need to submit your thesis/exegesis for examination by completing the Examination > Thesis Submission tab in iGRad.
Note that you will not be able to access the Thesis Submission tab until you have completed the Intention to Submit tab.
How do I submit my final thesis/exegesis in iGRad?
After the Graduate Research Office have invited you to upload your final thesis and graduation requirements, you will need to submit your final thesis/exegesis by completing the Examination > Graduation Requirements tab in iGRad.
The thesis/exegesis requires all relevant signatures inserted into the document before uploading. Please be advised that printed copies are no longer required.
You will also need to provide:
Note that you will not be able to access the Graduation Requirements tab until you have been invited to upload your final thesis and graduation requirements by the Graduate Research Office.
The University of Tasmania (UTAS) offers a wide selection of units. Information on any unit available at UTAS can be found in the Courses and Units guide. Course specific information should be consulted first.
The frequency of which a unit is offered in a given year can be found in the Courses and Units guide.
The number of course work units available to you depends on the course you are enrolled in:
For further details on any unit you have an interest in, please contact the Unit Coordinator. Their name is listed in the Courses and Units guide.
If a name is not listed, please contact the relevant College.
If you have any questions about selecting appropriate elective units, please talk to your supervisory team or Graduate Research Coordinator (GRC).
If you can'y find a unit that suits your needs, please talk to your supervisory team or Graduate Research Coordinator (GRC).
Use the Student Timetable
Sometimes workshops and courses you undertake as part of your research can count towards the Graduate Certificate in Research.
Please contact the Associate Dean of Research Training for confirmation.
You cannot participate in any course work units prior to the commencement of your candidature.
The academic contact for any unit is the Unit Coordinator.
Please contact the relevant College if you are unsure.
Please expect a number of assessment tasks when you undertake a course work unit. These tasks and the associated deadlines are set by the Unit Coordinator.
Please check your enrolment record in eStudent. If you are not enrolled, you won't have access to the online content.
If your enrolment looks correct, it may be that your unit access has not commenced yet. Access is usually only granted shortly prior to the class commencement as per the Student Timetable.
If your enrolment has only just taken place, MyLo will need time to update. Please check again in a couple of days.
These results are accessible via eStudent.
These results are accessible via eStudent.
If you are unsure what a result codes mean, there is a link to the Legend of Results from your results page.
Results are released throughout the year, depending on the study period in which you took the unit.
Please refer to the UTAS Key Dates.
The most common reasons are outstanding assessment submission or the Unit Coordinator may be delayed in the resulting process.
Please contact the Unit Coordinator to find out further information.
It may be that you have outstanding fees. Please log into eStudent to investigate and make payment.
If you believe the information is incorrect, please contact the Fees Unit.
Information about the examination process can be found here, under Thesis Submission and Examination.
Your Maximum Expiry Date can be found in iGRad.
Approximately eight weeks prior to submitting your thesis/exegesis for examination, you will need to upload your abstract by completing the Examination > Intention to Submit tab in iGRad.
On receipt of your abstract, a request will be sent to your supervisory team and Head of School from the Graduate Research Office, asking them to nominate examiners for your thesis/exegesis.
The nomination of examiners process is confidential. You are permitted to provide the names of examiners that you do not want to examine your work (and accompanying reasons), but that is the extent to which you are involved.
A Chair of Examiners will also be appointed by the Head of School to act as an independent Chair throughout the examination process. Where the Head of School is also a member of your supervisory team, the relevant College Dean or Institute Director will appoint the Chair of Examiners.
Please email your updated abstract to the Graduate Research Office.
You may apply for an extension to your candidature where your thesis submission has been delayed by matters that are beyond your control, are directly related to the conduct of their research project and not of a personal nature.
If you wish to apply to extend your candidature, please complete an Extend Candidature form. The form will need to be endorsed by your Primary Supervisor, Graduate Research Coordinator (GRC) and Head of School before being submitted to the Graduate Research Office.
The Extend Candidature form can be found here, under Extending Your Course or Scholarship.
You will need to apply for an extension to your candidature, as your thesis submission has been delayed, by completing an Extend Candidature form. The form will need to be endorsed by your Primary Supervisor, Graduate Research Coordinator (GRC) and Head of School before being submitted to the Graduate Research Office.
The Extend Candidature form can be found here, under Extending Your Course or Scholarship.
Your coursework requirements will need to be met before you will be permitted to graduate. Information about your graduate research coursework can be found here.
Please email the Graduate Research Office with your request.
Please email the Graduate Research Office with your request.
Before the maximum expiry date of your candidature, you will need to submit your thesis/exegesis for examination by completing the Examination > Thesis Submission tab in iGRad.
Note that you will not be able to access the Thesis Submission tab until you have completed the Intention to Submit tab.
You can upload the title page only via iGRad and then send the full document and/or supplemental files to us via CloudStor.
Candidates can use their UTAS login for CloudStor: https://www.aarnet.edu.au/login
Details about formatting, length and referencing will be dependent on the discipline in which you have conducted your research. Please consult with your supervisory team about these details.
Please upload your thesis/exegesis as a PDF.
If you are also submitting a creative component (such as a portfolio of musical recordings or art works), please seek advice from the Graduate Research Office in the first instance.
No. Printed copies of your thesis are no longer required, unless specifically requested by an examiner. In that case, the Graduate Research Office will request these from you.
Candidates who have been awarded a scholarship may be entitled to a claim a refund for the printing of their thesis for personal or professional use. Candidates must check their scholarship conditions before submitting a claim, to confirm they are eligible.
Instructions on how to submit a Thesis Allowance Claim can be found here.
The examination time frame can be anywhere from three to six months. The Graduate Research Office endeavours to ensure timely examination for candidates, however delays do often occur due to working with external parties.
You can track the examination process via the Examination tab in iGRad. This will inform you of the below details:
Examiners are requested to return their reports to the Graduate Research Office within six weeks of receiving the thesis/exegesis, however this often takes longer due to workload and personal circumstances. The Graduate Research Office has procedures in place to follow-up on overdue examiner reports.
Please email the Graduate Research Office with your enquiry.
You will receive notification via email.
Once all of the examiner reports have been received, they are sent to the Chair of Examiners. The Chair of Examiners are responsible for providing a recommendation to the Graduate Research Office on the reports, who will then submit their comments and recommendation on the examination outcome to the Dean of Graduate Research.
The Dean of Graduate Research shall consider the recommendations of the examiners and the Chair of Examiners before determining how to proceed to the next stage.
Once determined, we will inform you of the outcome of your examination and send you the examiner reports.
The majority of candidates will need to make some corrections to their thesis/exegesis. The time frame will be set by the Chair of Examiners and will depend on the extent of the revisions required. You will be advised of the time frame when the Graduate Research Office inform you of the outcome of your examination and send you the examiner reports.
When you have completed any required revisions, please submit your corrected thesis to the Chair of Examiners. They will review your final thesis and, if approved, recommend to the Graduate Research Office that your degree be awarded.
Graduation ceremonies occur each year in August and December. In order to graduate, you will need to have completed the below steps:
