University of Tasmania, Australia

• Refer to the Does GST apply fact sheet (115.4KB)

• Refer to the Why do I need a DOA fact sheet (111.5KB)

• Refer to the How to get an industry funded scholarship fact sheet (110.3KB)

• No, all grant applications are approved by the DVC-R and submitted by Research Operations.
• Applications need to be sent to Research Operations at least 10 working days prior to the application due date.

• No, but your HOS needs to be aware of the activity in which you are involved.
• You should complete the Submission Form, obtain the HOS signature and lodge a copy of the application with Research Operations. When it is successful, if there are funds to be transferred to the University of Tasmania we can assist by preparing the contract.
• Consider also if there is a need for ethics clearance.

• You should consult the finance and business services if you wish to purchase foreign exchange.
• Does the source of funds allow for the purchase of equipment and what are the funding body conditions attached to the purchase of equipment.
• Don’t forget to have your equipment noted on the Assets Management system.
• It is important to protect computer equipment from theft and ensure adequate insurance protection.

• Yes and you need to consider the nature of the project and the contractual obligations. It may be necessary to have the student sign a Deed of Assignment.

• Yes but not as first named Investigator.

• You need to consult Human Resources.
• You will need to follow School procedures and should consult your HOS before proceeding.

• The University has adopted the Australian Code for the Responsible Conduct of Research.
• Each School will have developed data storage appropriate to the discipline.

• Send it to the Grants Officer for your School, Research Operations, Private Bag 01 together with any ancillary or supporting documentation on the project.
• If the contract is a Consultancy or Contract Research project please send it to the Contract Research Officers, ROCU, Private Bag 90.
• Please tells us of any relationship to other projects and/or agreements that might be relevant.

• Always make sure you have all necessary clearances BEFORE you begin. This would include any ethics clearances, permits, a fully signed contract.

• Send it directly to Finance and Business Services with any additional information (such as the FMIS account or Research Operations ref no) that will help them credit the proper account.

• Let your HOS and Research Operations know as soon as possible if you are encountering problems. We can often negotiate with the funding body. The consequence of not dealing with the problems can result in Penalties for the University (113.2KB) so it is important to act as soon as possible.

• Yes, please familiarise yourself with the University IP policy.

• Only the Deputy Vice-Chancellor (Research) can sign a research or consultancy contract on behalf of the University.

• The contract sets out the nature of the work to be done, the timeframe, costs and the agreed terms, such as who owns any intellectual property.  Without a contract, we do not have a basis on which to invoice, and there is no agreement as to the nature of the work to be done.  All research/consultancy projects must have a contract.

• A Private Consultancy is an arrangement for the provision, by any employee of the University for consultancy services undertaken in their private capacity.  The University is not involved in the consultancy in any way.

During a Private Consultancy the CI must NOT:

1. Represent themselves as a UTAS employee.
2. Use University resources or infrastructure (including UTAS email and internet access, UTAS title, letterhead, crest, business cards or UTAS corporate systems.
3. Impinge on the normal University duties of the staff member.

Employees undertaking Private Consultancy activity are not covered by University insurances (personal liability insurance and indemnity insurance), are required to manage their own financial and tax implications and are not entitled to access UTAS ethics approval services.

• The consultancy and contract research officers at the Research Office Commercialisation Unit or the grants officers within the Office of Research Services.

• All universities charge indirect costs.  They cover for example; utility costs, buildings and furniture, accounting, consumable items, building maintenance, computer network, library, insurances, personnel services, security service.

• Once the contract is fully executed and a project account has been opened.

• ROCU and Research Operations requests that a project account is established by finance.  This can only occur once the contract is fully executed.

• Payment is in accordance with the agreed terms set out in the contract.  Generally, it is half upon signing and half upon completion, however this can be negotiated.

• Research Operations (Funding) prepares UTAS invoices for contract research and consultancy projects and ORS prepares UTAS invoices for grant projects.

• Yes, although Research Operations Funding staff will assist you with your application, especially where the tender needs to be signed on behalf of the University and particular legal documentation/review is required.
• Research Operations (Funding) needs 10 working days notice prior to the due date.

• Yes, although Research Operations Funding staff will assist you with ensuring that your project budget is correct (including all direct and UTAS indirect costs).