Timetable

Syllabus Plus Terminology

Interface Terminology

Internal:
WDC - Web Data Collector

Web module to collect activity requirements. This module combines various data into one application, viz unit / staff / location, to provide greater ease of data entry. However it has a major drawback in that it cannot run at the same time as the main Enterprise application, thereby restricting ongoing work. Consequently it was used in the first year of the project but is not used in subsequent years.

WRB Web Room Booking - web module for booking rooms directly. This module allows University staff to make their own ad-hoc bookings. General release for a particular year to UTAS staff only occurs when the academic timetable for that year has been scheduled, in order to avoid room clashes, as teaching activities have priority over ad-hoc bookings.
SyllabusPlus Enterprise Timetabler ET

Net based application deployed via a website for managing SyllabusPlus data and generating the Timetable. It comprises the following components:

  • Enterprise Timetabler (ET) This is used for displaying, manipulating and scheduling the activities.
  • Enterprise Course Planner (ECP) This is used for setting up the teaching structures for the units. It comprises the following components:
    • Programs of Study / Pathways / Student Sets. These define the combinations of units that students take to ensure a clash-free timetable
    • Modules / Templates. These define the teaching structures that an individual student may take in a unit, e.g. 1 lecture, 2 tutorials, 1 practical, etc. They are defined in Templates
    • Activities. These are the basic items which can be scheduled into a time and place. They are are usually generated from the templates but can be created independently where necessary.
Enterprise Data Reference Data Manager EDRDM

This manages the data, parameters, constraints and definitions which control the processing and scheduling within Syllabus Plus. The major components are:

  • Institution level parameters e.g. Activity Types, Zones, Departments
  • Resources e.g. Locations, Staff
  • Time constraints e.g. Maximum Hours, Named Availabilities, Travel Tables.
Scientia Web Server SWS Web module to display the generated timetable to end users.
External:
HRMS

Inbound feed of staff data so that lecturers can be allocated to teaching activities. The data here is incomplete, as casual staff are not available in the system - these staff members have to be entered manually into S+ as and when they are known.

Handbook Course and Unit

Inbound feed of unit offering information from which teaching activities can be generated. A unit offering comprises:

  • Unit Code
  • Campus
  • Semester
  • Internal / External delivery.
SAS Course and Unit Inbound feed of program structure information as to which unit offerings are required to meet specific course requirements so that those unit offerings can be timetabled clash free.
Archibus

Inbound feed of location information. This information includes:

  • Capacity
  • Equipment
  • Type etc.
Student Timetable Outbound feed of activity bookings so that they can be displayed on the Student Timetable. This feed actually populates tables in the TARA database, which in turn feeds the Student Timetable. It is done this way in order to use the pre-existing functionality in TARA.
MyMedia Service Bookings Outbound feed of bookings that use Lectopia capabilities - uses the same feed and mechanism as the Student Timetable.
Tutorial Allocation System Uses same source table as the Student Timetable.