The community panel helping the Uni make a good move.

Keep informed about the progress of this community panel.

Welcome to The Shake Up. It’s an unvarnished conversation between the Uni and the community, where we’ll all talk about how the University is consolidating in Hobart’s CBD, and what the best version of that move looks like.

This is where you can express your interest about being involved. We hope you do, because this consolidation will only work when everyone it’ll affect has the opportunity to contribute.

It’s all about your voice. And the bigger the range of voices, the better.

The University of Tasmania is consolidating its presence in Hobart’s CBD. They’re doing this for a range of reasons, but the most important is this: it’ll make it easier for more young Tasmanians to access higher education, especially those in the greater Hobart area.

The University, with input from the community, has already prepared an Urban Design Framework for its city campus that includes a high-level master plan.

You can find out more information about the Hobart CBD Campus Urban Design Framework and master plan at Transforming our southern campus.

Registrations have now closed

More information will be available soon on the progress of the community forum.

Expressions of interest were open from Monday, 25 July 2022 and closed Sunday, 7 August 2022

Contact us Frequently asked questions

The University is doing further community engagement to inform its master plan. This engagement will also help build a broader shared understanding within the community about what the University is doing.

One way this engagement will occur is through the establishment of a community panel called The Shake Up. Its aim is to ensure the community contributes to how the University’s campus in the CBD comes together. For this consolidation to be as successful as possible, input is needed from everyone it will affect. Only then will Hobart and the University be able to thrive together.

This panel will be established through a combination of a public Expression of Interest and active recruitment process. The selection of the panel will be conducted by Enterprise Marketing and Research Services Pty Ltd (EMRS), Hobart. EMRS will directly manage the selection of seventy participants, while the University will directly invite ten participants to contribute to the panel.

To ensure a robust engagement process, it’s vital that a wide range of perspectives are present on the community panel. As such, the seventy participants that will be recruited by EMRS will come from a range of stakeholder groups, including:

Business owners

Mix of CBD, and Southern Tasmania

Workers

Mix of CBD, and Southern Tasmania

University students

Based in Southern Tasmania

Parents of year 10/11/12 students

Based in Southern Tasmania

Year 10/11/12 students

Based in Southern Tasmania

Residents

Of Greater Hobart

University staff

Mix of CBD and Sandy Bay based

As well as identifying these key stakeholder groups, EMRS will also ensure that the panel will reflect Hobart’s diversity. A key principle of the University's Urban Design Framework is to create an inclusive, welcoming and highly accessible campus for all – including Indigenous Australians, people of non-English speaking backgrounds, people with disabilities, women, people from a range of socio-economic areas, from regional and remote areas, and LGBTQIA+ people. This principle will be just as integral to the community panel as it will be to every other aspect of the University’s consolidation.

As this is a community panel, there will be no current or aspiring Councillors included.

This community panel is a unique and exciting opportunity for Hobartians to come together and talk about the role the University can play in helping to make our city as vibrant and wonderful as possible. It’s how the people of Hobart can be heard and add value. And these discussions will have a serious effect on how Hobart will look and feel in the future.

Purpose of the community panel

The purpose of the community panel is to:

  • Shake things up and have an unvarnished conversation with the Uni about its move to the CBD and how to make it a good move that works for all.
  • This includes understanding how the Uni can contribute to the vibrancy, culture and life of the CBD and create a civic place where all of our community feel welcome.
  • Contribute information to support the ongoing development of the University’s master plan for the city campus. This includes reflecting on the principles and strategies contained within the Urban Design Framework to help further develop the master plan and identify anything new or emerging to be considered by the University as it progresses its master planning process.
  • Consider what innovation looks like as the Uni makes this move.
  • Contribute information to support the ongoing development of the Uni’s master plan for the city campus.
  • Provide a sounding board for insights and feedback on other project related matters, such as ideas for future engagement by the Uni.
  • Provide a connection to others in the community, passing on accurate and up to date information and being a conduit for other voices to be heard by the Uni.

Frequency of sessions

The exact dates and times of sessions is yet to be determined, but is likely to comprise the following format:

Community panel session Indicative timingMethod
Induction of the community panel 2 September 2022 (6pm to 8pm) Face to face
Session 1 3 September 2022 (9am to 5pm) Face to face
Session 2 September 2022 (up to 2 hours) Online
Session 3 October 2022 (up to 2 hours) Online
Session 4 Late October 2022 (up to 2 hours) Online
Session 5 November 2022 (half day) Face to face

Session attendance

Session dates and times will be scheduled in advance. While it’s encouraged that community panel members attend all meetings, there may be instances where members may be absent due to conflicts in schedules. Meetings are only open to appointed members of the community panel.

Membership

Membership of the community panel will be confirmed prior to the first meeting of the group.

The membership term is expected to be for the schedule of sessions as outlined above.

Details you need to know

Support for the community panel will be provided by a team from The20. This includes developing agendas, managing the development of briefing materials and reporting back on the outcomes and actions from previous community panel sessions.

Senior team members are: Matt Fishburn, Strategy Director; Nicole Halsey, Lead Facilitator; and Sara Sharif, Project Director.

The community panel sessions will commence on 2 September 2022.

The community panel process will include an induction session and will meet on a minimum of 4 occasions. These sessions will be a combination of face to face (in Hobart CBD and outside of CBD) and online.

It is anticipated that approximately 20 hours will be associated with meeting attendance.

Agendas and briefing materials will be distributed to all members in advance of the community panel sessions, allowing sufficient time for materials to be read and considered. Core pre-reading will include:

Content generated by members at the community panel sessions will be synthesised and summarised and session reports provided to panel members for their records.

All community panel members will:

  • Agree to work within the framework of this Terms of Reference
  • Contribute in a positive way to finding solutions to aspirations, issues or concerns
  • Be comfortable talking and working in a group
  • Communicate in a manner that is collaborative and non-confrontational or degrading in approach
  • Respect other members’ rights to express a differing opinion to their own
  • Help create an environment where all members feel comfortable to participate
  • Commit to attending and participating in all community panel meetings and providing advance notice of non-attendance at meetings
  • Permit use of their image and name to be posted on the University webpage detailing the composition of the community panel
  • Permit themselves to be filmed at panel sessions which may be edited and posted to the University website
  • Agree to media protocols

Members may resign from the community panel at any time during the term by providing their resignation to Phil Leersen, Executive Director, Campus Transformation in writing at phil.leersen@utas.edu.au. The University of Tasmania may terminate appointed members under the following circumstances:

  • Failure to attend two consecutive meetings of the community panel without prior approval
  • Unacceptable behaviour towards fellow community panel members, facilitators and/or University of Tasmania staff

In the event of a resignation or termination of membership, the appointment of a new member may be sought.

External facilitators have been appointed by the University of Tasmania to lead, manage and coordinate participation of the community panel. The facilitator will be responsible for:

  • Setting the agenda with input from the University of Tasmania
  • Leading the community panel sessions
  • Facilitating the discussion, ensuring fairness and equality in member participation
  • Reporting on the participation and inputs/feedback gathered (report by end of November 2022)
  • Ensuring the Terms of Reference are followed

University of Tasmania representatives will be engaged to facilitate sessions as required.

In keeping with the University of Tasmania’s media and social media procedure, the University requires that any media enquiries relating to the community panel are referred to Ben Wild, Director, Media on 0438 510 616 or ben.wild@utas.edu.au.

To enable the University to communicate about the community panel process and respond to interest in the engagement being undertaken, it is intended that a web page be posted about the community panel, its membership, information generated from the panel sessions, and, at times, edited films of panel sessions.

Members will need to consent to the representation of their name and image in these public forums.

The aim of the community panel is to represent a diversity of viewpoints. It is not a requirement that consensus be reached among community panel members on issues of discussion. Given the diversity of issues likely to be addressed at the panel sessions, community panel members will at times need to consider a wider range of perspectives not limited to their own personal views.

If a member of the community panel believes they may have a conflict of interest in relation to a particular issue or item of discussion, the member should make this position clear to the facilitator and the other panel members. The panel member will not be excluded from discussion on this issue.

Members’ time and contribution to the community panel sessions will be recognised with payments totalling $600 for attending and participating in all sessions. This figure has been determined by EMRS and represents an industry standard. Payments will be paid over the course of the sessions. Members will also be offered the option to donate some or all their payment to a registered charity of their choice.

Members will also be reimbursed for travel to attend the community panel face to face sessions at $0.80 per km above 22kms.

All payments will be handled by EMRS.

Refreshments/meals will be provided at community panel face to face sessions.

While the University of Tasmania will lead a communications program with the wider community, community panel members are also encouraged to discuss issues raised in the panel environment with members of the wider community to inform further discussions.

Download Terms of Reference (PDF 598.6 KB)

Contact us

For panel recruitment enquiries, contact EMRS on enquiries@emrs.com.au. For all other enquiries, contact the Southern Transformation Team on +61 3 6324 9737 or southern.future@utas.edu.au.

Frequently asked questions

The Shake Up community panel is a community engagement initiative that will help inform our master plan for our city campus. To make this move work for everyone we need help from the community, so we’re looking for eighty people from across Southern Tasmania to provide input, ideas and feedback. Within this panel, a methodology will focus on how we can contribute to the vibrancy, culture and life of the CBD and create a civic place where all of our community will feel welcome. Participants will reflect on the principles and strategies contained within the current Urban Design Framework and identify new or emerging themes that need to be considered by the University as we progress the master planning process.

This panel will be established through a combination of a public Expression of Interest and an active recruitment process. The selection of the panel will be conducted by independent research firm, Enterprise Marketing and Research Services Pty Ltd (EMRS), Hobart. EMRS will directly manage the selection of seventy participants, while we will also directly invite ten participants to contribute to the panel. In both instances, the selection process will ensure that the community panel is representative across the community.

We recognise that panel members will be preparing for and contributing to the panel sessions in their own time. There will be roughly twenty hours of time required from participants, which will be recognised with payments totalling $600 for attending and participating in all sessions. This figure has been determined by EMRS and represents an industry standard. Payments will be paid over the course of the sessions. Members will also be offered the option to donate some or all their payment to a registered charity of their choice.

EMRS will also ensure that the panel reflects Hobart’s diversity. A key principle of our Urban Design Framework is to create an inclusive, welcoming, and highly accessible campus for everyone in our community, including Indigenous Australians, people of non-English speaking backgrounds, people with disabilities, women, people from a range of socio-economic areas, from regional and remote areas, and LGBTQIA+ people. This principle will be just as integral to the community panel as it will be to every other aspect of the University’s consolidation.

Absolutely. This community engagement exercise is needed to refine and further develop the master plan to make it as successful as possible for all of us. A lot of focus around this engagement will be on the civic spaces, which is where we need input and assistance from the community. Ultimately, participants will be able to influence how the move into the CBD will be felt by all of us.

Yes. There will be many ways you can be involved in the community discussions. To enable us to communicate about the community panel process and respond to interest in the engagement, there will be a web page where updates will be posted about the community panel, its membership, information generated from the panel sessions and, at times, edited films of panel sessions. There will also be an opportunity for members of the community to ask questions and provide feedback on this web page.

Panel members, as part of the Terms of Reference, will be known publicly, and they will be encouraged to provide a connection to others in the community by passing on accurate and up to date information as well as being a conduit for other voices to be heard.

Registration for updates and further engagement options will be listed on utas.edu.au/theshakeup (above).

Yes. This web page utas.edu.au/theshakeup will be the central source of information about the community panel, its membership and information generated from the panel sessions.

Members of the community panel will be announced in early September with the first community panel session being on 2 September 2022. To ensure a robust engagement process, it’s vital that a wide range of perspectives are present on the panel. As such, the seventy participants that will be recruited by EMRS will come from a range of stakeholder groups, including:

  • Business owners – Mix of CBD and Southern Tasmania
  • Workers - Mix of CBD, and Southern Tasmania
  • University students – Based in Southern Tasmania
  • Parents of year 10/11/12 students - Based in Southern Tasmania
  • Year 10/11/12 students - Based in Southern Tasmania
  • Residents – of Greater Hobart
  • University staff – Mix of CBD and Sandy Bay based.

As this is a community panel, there will be no current or aspiring Councillors included.

7 August 2022

Yes. For the consolidation of the University into the city to be as successful as possible, input is needed from everyone it will affect, which includes a wide range of stakeholders in Hobart, Greater Hobart and Southern Tasmania.

Members of the community panel will be announced in early September. We won’t be publishing the contact details of the panel members, however if you know them in the community you are encouraged to talk with them.

While we will lead a communications program with the wider community, community panel members will also be encouraged to discuss issues raised in the panel environment with the wider community.

Right now, we’re focusing on getting our consolidation into the city right, so we’ve paused the process for the proposed Sandy Bay planning scheme amendment.

When it comes time to revisit the future of the Sandy Bay campus, we will work with the community and the City of Hobart to make sure everyone can have their say

The team from The20 are working with the University to build the engagement process. Specifically their role is:

  • Setting the agenda with input from the University of Tasmania
  • Leading the community panel sessions
  • Facilitating the discussion, ensuring fairness and equality in member participation
  • Reporting on the participation and inputs and feedback gathered
  • Ensuring the Terms of Reference are followed

To register your interest and to be kept up to date visit utas.edu.au/theshakeup.

For panel recruitment enquiries, contact EMRS on enquiries@emrs.com.au. For all other enquiries, contact the Southern Transformation Team on +61 3 6324 9737 or southern.future@utas.edu.au.