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Ethics application process

The process has two key parts:
  1. Submission of your application to the Faculty of Education for Internal Review and feedback; and,
  2. Submission of your application to the HREC for formal review and approval.

Note: BOTH parts are required.

Here's the submission process in more detail:

Step 1
Look at chapter 2.1 in the National Statement on Ethical Conduct in Human Research and determine whether you should complete a Minimal Risk or Full Risk application.

Step 2
Complete the Protocol Document – this needs to be uploaded with your application.

Step 3
Complete your application in the new ERM system . If you are unsure how to navigate the new ERM system, you can look at some helpful videos.

Step 4

Arrange for a peer review of your project.


RHD students: confirmation of your candidature can constitute a peer review; however, your supervisors are still required to edit and provide a thorough proofread of your application in the ERM system.

MEd/Honours Students: a peer review of your application should be undertaken by someone who has relevant expertise and who is not named as an investigator on the project. In addition, your supervisors are still required to edit and provide a thorough proofread of your application in the ERM system.

Academic staff: a peer review of your application should be undertaken by someone who has relevant expertise and who is not named as an investigator on the project.

A peer review can take place once you have completed your application. You will need to click share and then enter the email address of the person who will be undertaking the peer review of your application. Be sure to click the ‘read’ and ‘write’ boxes so they can make comments in your application. Further details of the outcomes/feedback given during this peer review can be added to section 1.12.2 in the online application.

Step 5

Your application then needs to undergo an internal review which is conducted by an Education ethics coordinator. Once the application is complete and has undergone a peer review, rather than submitting the application (at the end of the process), you will need to share it with a Faculty of Education ethics coordinator. You can do this by emailing education.ethics@utas.edu.au in order to be assigned an ethics coordinator. Once a coordinator has been allocated to you, you can click on ‘share’ and enter this person’s email address. Be sure to click the boxes ‘read’ and ‘write’ so they can read your application and add comments if needed. Also, you will need to click on the blue ‘update’ button (directly under the title of your research application) to ensure the latest version of your application is available to be reviewed.


The ethics coordinator will provide feedback to you which you will need to address in your application. You will also need to create a table which outlines your responses to the feedback which will need to be uploaded in the section 1.12.2. If you submit your application without this document, it will be returned by the HREC office.

Deadlines

If you require a Full Application, please look at the  deadlines for submission for both the Internal Review and the HREC Committee Meetings. You will need to meet all these deadlines to ensure you get your application to the appropriate HREC monthly meeting.