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Protocol Resources

Managing dignitaries and special guests are important elements of delivering a successful event, and it is often challenging navigating protocols around involvement of Heads of State, State and Federal politicians, local government elected members, and members of the Diplomatic Corps. The Events and Protocol team have provided some helpful protocol resources to assist with managing the involvement of dignitaries at events.

Please complete a Request for Ministerial & Dignitary Policy Advice or phone a member on the team on +61 3 6226 2521 should you need advice or assistance in managing invitations to, and attendance of, dignitaries at your event.

For international visitors and members of the Diplomatic Corps please be in touch with the Global Partnerships team for further help and assistance.

Welcome to Country

A Welcome to Country is when an Aboriginal Elder or Custodian welcomes people to their land.

A Welcome to Country occurs at the opening of an event and is usually the first item on the program. A local Aboriginal Elder or Custodian of the land conducts the ceremony, which may be done through a speech, song, ceremony or combination.

A Welcome to Country ceremony that acknowledges the traditional custodians of the land shows respect for Aboriginal peoples, as Australia's original inhabitants.

Bookings

Please contact the Riawunna Centre to book a Welcome to Country.

Acknowledgement of Country

Where an Elder or Aboriginal custodian is not available, an Acknowledgement to Country should occur. This can be given by an Aboriginal or Torres Strait Islander person who comes from another country or a non-Aboriginal person if an Aboriginal person is not present.

In support of the University of Tasmania’s Strategic Plan of Aboriginal Engagement (SPAE) an Acknowledgement of Country should be incorporated at the start of an event recognising and promoting Aboriginal culture and custodianship of country. The below words are suggested for University public events:

Acknowledgement of Country nipaluna/Hobart

As a reflection of this institution's recognition of the deep history and culture of this island, the University of Tasmania wishes to acknowledge the  muwinina (mou wee nee nar) and palawa (pronounced pal-a-wa) peoples, the traditional owners and custodians of the land upon which this campus was built; and pay respect to elders past, present and emerging.

Acknowledgement of Country Launceston

As a reflection of this institution's recognition of the deep history and culture of this island, the University of Tasmania wishes to acknowledge the traditional owners, the palawa (pronounced pal-a-wa) people of the land upon which this campus was built; and pay respect to elders past, present and emerging.

Acknowledgement of Country Burnie

As a reflection of this institution's recognition of the deep history and culture of this island, the University of Tasmania wishes to acknowledge the traditional owners, the palawa (pronounced pal-a-wa) people and custodians of the land upon which this campus was built; and pay respect to elders past, present and emerging.

For a more detailed Acknowledgement of Country and further information about Welcome Ceremony Protocols please visit the Riawunna Centre website.

Order of Precedence for the University of Tasmania

Download a copy of the Order of Precedence (PDF 352.6 KB)

1

The Governor or officer administering the Government of Tasmania.

2

The Lieutenant-Governor if administering the Government of Tasmania.

3

The Governors of other States according to population.

4

The Premier.

5

The Prime Minister of the Commonwealth of Australia

6

The Lieutenant-Governor if not administering the Government of Tasmania

7

The Chief Justice of the Supreme Court of Tasmania

8

(a) Foreign Ambassadors and High Commissioners


(b) Foreign Ministers and Envoys

9

Tasmanian Executive Councillors under summons to the Executive Council

10

The President of the Legislative Council of Tasmania

11

The Speaker of the House of Assembly of Tasmania

12

The President of the Senate of the Commonwealth of Australia

13

The Speaker of the House of Representatives of the Commonwealth of Australia

14

The Chief Justice of the High Court of the Commonwealth of Australia

15

The Leader of Her Majesty’s Opposition in the House of Assembly of Tasmania

16

Federal Executive Councillors under summons to the Executive Council

17

Privy Counsellors

18

Judges of the Supreme Court of Tasmania according to seniority of appointment

19

Judges of the High Court of the Commonwealth of Australia

20

Judge of the Commonwealth Court of Conciliation and Arbitration

21

Leader of the Government in the Legislative Council not under summons to the Executive Council

22

The Lord Mayor of Hobart

23

Heads of Churches


(a) Anglican, Roman Catholic, Presbyterian, Methodist, according to seniority
(b) Other denominations according to seniority

24

Senior Officers – local command of the Naval, Military and Air Forces according to seniority in rank and date of appointment

25

The Mayor of Launceston

26

Members of the Legislative Council of Tasmania

27

Members of the House of Assembly of Tasmania

28

Members of the Senate of the Commonwealth of Australia

29

Members of the House of Representatives of the Commonwealth of Australia

30

The Master Warden, Hobart Marine Board

31

Wardens of Municipalities according to population

32

Persons authorised to retain the prefix “Honourable”

33

The Chancellor of the University of Tasmania

34

Permanent Heads of State and Commonwealth Government Departments

35

The Consular Corps

36

Ex-Ministers of the State not under summons to the Executive Council and not now Members of Parliament

Henderson , Debrett’s Handbook Australia & NZ, Macmillan Publishers New Zealand Ltd., Auckland

Forms of Address

Download a copy of the Forms of Address (PDF 1.9 MB)

Governor General 
Addressee His/Her Excellency [Title] [First name] [Surname], [PN], Governor-General of the Commonwealth of Australia
Salutation Your Excellency 
Place Card His/Her Excellency or The Governor-General
How spoken to Your Excellency 
How referred to His/Her Excellency The Governor-General of the Commonwealth of       Australia
Governor General's partner 
Addressee His/Her Excellency [Title] [First name] [Surname]
Salutation Your Excellency
Place Card His/Her Excellency 
How spoken to Your Excellency 
How referred to His/Her Excellency 
Governor 
Addressee His/Her Excellency [Title] [First name] [Surname], [PN], Governor of…
Salutation Your Excellency
Place Card His/Her Excellency 
How spoken to Your Excellency 
How referred to His/Her Excellency The Governor of …
Premier 
Addressee The Hon. [First name] [Surname], MP, Premier of [State]
Salutation Dear Premier
Place Card The Premier 
How spoken to Premier
How referred to The Honourable Premier of [State]
Prime Minister 
Addressee The Hon. [First name] [Surname], MP, Prime Minister of Australia
Salutation Dear Prime Minister
Place Card The Prime Minister
How spoken to Prime Minister
How referred to The Honourable Prime Minister of Australia
President of the Legislative Council 
Addressee The Hon. [First name] [Surname], MLC, President of the Legislative Council
Salutation Dear [Title] President
Place Card The Hon. [Initial] [Surname], MLC
How spoken to [Title] President
How referred to The Hon. [First name] [Surname], MLC, President of the Legislative Council
Speaker of the House of Assembly 
Addressee The Hon. [First name] [Surname], MP, Speaker of the House of Assembly
Salutation Dear [Title] Speaker
Place Card The Hon. [Initial] [Surname], MP
How spoken to [Title] Speaker
How referred to The Hon. [First name] [Surname], MP, Speaker of The House of Assembly
Tasmanian Leader of the Opposition 
Addressee The Hon. [First name] [Surname], MP, Leader of the Opposition
Salutation Dear [Title] [Surname]
Place Card Leader of the Opposition or the Hon. [Initial] [Surname] MP
How spoken to [Title] [Surname]
How referred to The Honourable [Title] [Surname] MP, Leader of the Opposition
Federal Government Ministers 
Addressee The Hon. [First name] [Surname], MP/MLC, Minister for…
Salutation Dear Minister
Place Card The Hon. [Initial] [Surname], MP/MLC 
How spoken to Minister 
How referred to The Hon. [First name] [Surname], MP/MLC, Minister for…
Federal Senators 
Addressee Senator [First name] [Surname]
Salutation Dear Senator
Place Card Senator the Hon. [Initial] [Surname]
How spoken to Senator [Surname]
How referred to Senator the Hon. [First name] [Surname] Minister for...
Federal Members of Parliament 
Addressee [Title] [First name] [Surname], MP, Member for...
Salutation Dear [Title] [Surname]
Place Card [Title] [Initial] [Surname], MP
How spoken to [Title] [Surname]
How referred to [Title] [First name] [Surname], MP, Member for…
Members of Parliament with a post-nominal [PN]  
Addressee [Title] [First name] [Surname] [PN] MP, Member for…
Salutation Dear [Title] [Surname]
Place Card [Title] [Initial] [Surname], MP
How spoken to [Title] [Surname]
How referred to [Title] [First name] [Surname], MP, Member for…
Lord Mayor 
Addressee The Right Honourable The Lord Mayor of [City], Councillor [First name] [Surname]
Salutation Dear Lord Mayor
Place Card Lord Mayor
How spoken to Lord Mayor
How referred to The Right Honourable The Lord Mayor of [City], Councillor [First name] [Surname]
Lord Mayor's partner 
Addressee The Lady Mayoress of [City], [Title] [First name] [Surname]
Salutation Dear Lady Mayoress
Place Card Lady Mayoress
How spoken to Lady Mayoress
How referred to Lady Mayoress
Mayor of a city 
Addressee Alderman [First name] [Surname], Mayor of [City]
Salutation Dear [Title] Mayor
Place Card The Mayor of [City]
How spoken to [Title] Mayor
How referred to Alderman [First name] [Surname] The Mayor of [City]
Mayor of a region 
Addressee Councillor [First name] [Surname], Mayor of [Region]
Salutation Dear [Title] Mayor
Place Card The Mayor of [Region]
How spoken to [Title] Mayor
How referred to Councillor [First name] [Surname] The Mayor of [Region]
Chief Justice 
Addressee The Honourable [Title] Justice [First name] [Surname], Chief Justice of...
Salutation Dear Chief Justice
Place Card The Chief Justice
How spoken to Chief Justice
How referred to The Honourable The Chief Justice of [City], Justice [First name] [Surname]
Judges of the Supreme Court of Tasmania 
Addressee The Honourable [Title] Justice [First name] [Surname]
Salutation Dear Justice [Surname]
Place Card The Honourable Justice [First name] [Surname]
How spoken to Justice [Surname]
How referred to The Honourable Justice [First name] [Surname]
Ambassador 
Addressee His/Her Excellency [Title] [First name] [Surname], [PN], The [Nationality]     Ambassador
Salutation Dear Ambassador
Place Card The [Nationality] Ambassador
How spoken to Ambassador
How referred to His/Her Excellency The [Nationality] Ambassador
High Commissioner 
Addressee His/Her Excellency [Title] [First name] [Surname], [PN], High Commissioner for [Country]
Salutation Dear High Commissioner
Place Card The High Commissioner for [Country]
How spoken to High Commissioner
How referred to His/Her Excellency The High Commissioner for [Country]
Consul/Consul Generals 
Addressee [Title] [First name] [Surname], Consul/Consul General of [Country]
Salutation Dear [Title] [Surname]
Place Card [Title] [Surname]
How spoken to [Title] [Surname]
How referred to [Title] [First name] [Surname] The Consul/Consul General of [Country]
Archbishops (Catholic and Anglican) 
Addressee The Most Reverend [First name] [Surname], The Archbishop of…
Salutation Dear Archbishop [Surname]
Place Card The Archbishop of…
How spoken to Archbishop [Surname]
How referred to The Archbishop of…
Bishops (Catholic and Anglican) 
Addressee The Right Reverend [First name] [Surname], The Bishop of…
Salutation Dear Bishop [Surname]
Place Card The Bishop of…
How spoken to Bishop [Surname]
How referred to The Bishop of…
Presbyterian Ministers 
Addressee The Right Reverend [First name] [Surname]
Salutation Dear Right Reverend [Surname]
Place Card The Right Reverend [Surname]
How spoken to Reverend [Surname]
How referred to The Right Reverend [Surname]

Debrett's Limited, Surrey, United Kingdom, accessed 1 May 2013, <http://www.debretts.com>
Style Manual for authors, editors and printers, 1994, 5th edition, Australian Government Publishing  Service,Canberra, pp.383-388.
Joel, A. & Pringle, H. 2007, Australian Protocol Procedures, 3rd edition, University of New South Wales Press Ltd, Sydney, pp.426-439
Tanenbaum Center for Interreligious Understanding, New York, Accessed 1 May 2013

The Ministerial and Dignitary Protocol and Government Engagement Protocol outlines the steps for inviting dignitaries to the University, with appropriate consideration of protocol.

View the Ministerial and Dignitaries Protocol

View the Government Engagement Protocol

Further resources including guidelines and templates are available from the University Governance.