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Examinations

Exams

It’s been a challenging time in our community, and we recognise the impact COVID-19 has had on our students. This semester we introduced alternative assessment options for the exams so that you can finish your study path as planned.

No face-to-face exams will be held for Semester 1 2020 – instead they will either be delivered online or will be replaced by alternative options.

The replacement assessment activities have been scheduled in the exam timetable which is now live in eStudent.

If you have any questions about your final assessments, please contact your Unit Coordinator.

Information for remotely supervised online exams

Practice Exam in Week 12

All units running remotely supervised online exams will run a short practice exam in week 12. This will give you the opportunity to make sure that your home setup is ready.

You will be able to repeat the practice exam as many times as needed. This is to ensure that you are familiar with the experience and you have your computer, software and network environment ready to go.

If you cannot successfully setup the required software, contact your Unit Coordinator or the Service Desk (+61 6226 2600) straight away.

The practice exam does not contribute to your overall grade for this unit.

Set-up

What you’ll need:

  • a webcam
  • a microphone
  • to use Google Chrome as your browser
  • your student ID card

Consider your surroundings, a quite space with minimum distraction is ideal for the duration of exams.

It is likely that you’ll have to remain at your desk for the duration of the exam, so give yourself plenty of time ahead to go the bathroom and complete other tasks.

If you are still able to attend work, we do not recommend sitting the Practice Exam or actual exam from your place of employment.  Many corporate or government employers have firewalls which will prevent you from accessing Respondus and/or MyLO.

Using your mobile phone and other devices are restricted during the exam period and may be considered as an academic integrity issue.

Respondus LockDown Browser and Monitor

As part of the practice exam (and for the final exam) you will be required to download Respondus Lockdown Browser and Monitor.

There is also a guide to Using Respondus LockDown Browser and Monitor available on the MyLO Student Resources page.

You can also watch this Introduction to Respondus LockDown Browser for Students video.

During the Online Exam

If you have a technical problem during the exam, such as failure to launch or a network drop-out:

  1. Take a screen shot of the problem if you can, if not take a photo of the screen.
  2. Close out of MyLO and your browser window and then restart your computer.
  3. If closing your browser and restarting does not work contact the Unit Coordinator either by:
    • Joining the Collaborate session which your lecturer will have open, Or;
    • If internet connection is lost, by phone using the number provided.

Your Unit Coordinator will be available for the duration of the exam and if you experience any issues (e.g. loss of internet connection while completing a quiz, issues with access, etc.). Contact details will be provided prior to the exam.

What is a deferred ordinary exam?

A deferred ordinary exam is an exam a student sits after the main exam period because they were prevented from sitting the ordinary exam (i.e., the exam in the main exam period) by circumstances out of their control.

To be allowed to sit a deferred ordinary exam you must have applied to the Examinations Team and your application must have been approved. For the application process, see below.

Deferred ordinary exams are held in the middle of July for Semester 1 exams, and in December for Semester 2, under the same rules and conditions as the main exams. For information about the format of your deferred ordinary exam, see your lecturer.

When you get your result for your deferred ordinary exam, it will be an ordinary result (e.g., 55 Pass, 78 Distinction). On your Faculty record and on the 'Results & Graduation' tab on eStudent, the "DO" indicating that you sat a deferred ordinary exam will remain, but this will not appear on your academic transcript.

Applying for a deferred examination

The "Deferred Ordinary Examinations" application form is available from Exam and Results Forms.

Before applying for a deferred exam, please read the form and associated information carefully, as a deferred exam can only be granted in certain circumstances. See also the information under "Illness and Accident".

The application form for a deferred ordinary exam is due to U Connect within 3 working days of the missed exam. Applications for deferred exams received after this time will not be assessed and you will receive an AN grade (Absent Deemed Failed) for the relevant study packages.

Dates and timetables for deferred exams

The dates for the deferred ordinary exam period for semester one and two, and the timetable release dates, are available on the Key Dates page. We will also send you these dates when we approve your application.

Summer, Spring and Winter schools have no formal deferred ordinary period, so if you are granted a deferred exam for these study periods, your school will organise a date for you to sit your exam (within a month of the ordinary exam period).

The deferred ordinary timetable is available on the web only, via logging into the eStudent - Exams Timetable.

What is a supplementary exam?

A supplementary exam may be granted after a student has failed the ordinary exam (the ordinary exam is the exam sat in the main exams period) and the mark falls between 40-49%. The supplementary exam is a second opportunity to pass the unit. You cannot request a supplementary exam, it is granted by a Faculty Assessors' Committee.

For further information about the awarding of supplementary exams, please see Rule 2 - Rules of Academic Assessment at Ordinance, Rules and Policies. For information about the format of the supplementary exam, contact your lecturer.

How do I know if I have a supplementary exam?

When you check your results you will know if you have been granted a supplementary exam if you have been given the result NS. Please check the key dates for Supplementary Exam timetable release date.

A small number of units have more than one exam. For example, a full year unit may have an exam in first semester and an exam in second semester, or a unit may have two or more exams in the same semester. If you receive a supplementary exam in a unit with more than one paper, there will be a comment on your results page telling you which paper you need to sit, and your timetable will be amended so that it only shows that paper. The title of the paper will be amended to give an indication of the content of the paper you have been asked to re-sit. If you have any queries about which paper you are meant to sit, contact your School. Supplementary exams can be granted for practical exams also, and your timetable will indicate if you need to sit the practical exam.

Very rarely, a student may be asked to undertake a supplementary assessment which is not an examination. This may be an assignment, or it may be a viva voce (oral) exam. If this is the case, your School will contact you regarding the arrangements.

Dates and timetable

If you have been given the result NS, check your exam timetable once the supplementary exam timetable is released. The release date is available on the Key Dates page.

The dates for the supplementary exam periods are also available on the Key Dates page.

Why didn't I get a supplementary examination?

Supplementary examinations are granted only in certain circumstances, and are intended to give a student with an otherwise good record a second chance at a unit where the fail was close to a pass mark.

While rules vary slightly from college to college, you can only usually receive one supplementary exam, and must have passed at least half your enrolment in that semester to qualify. Generally, your result must be in the 40-49% range to be considered, and you must have passed your internal assessment but failed the exam.

Supplementary exams are granted by a college before the results are released. It is not possible to apply for a supplementary exam, but if you have any queries about the process you should speak to your lecturer or college. Please note, the Examinations & Results Team is not able to provide advice or information as to why you might not have been awarded a supplementary exam. You must speak directly with your lecturer or college.

When are the exams?

For the dates of the exams and the dates the timetable is released, please refer to Key Dates.

The University of Tasmania holds exams on Monday - Saturday (including evenings on weekdays) so you should be prepared for this when making plans for the exam period. Any public holidays which fall within an exam period will also have exams scheduled (e.g. Queen's Birthday holiday during the semester one exams).

Exam timetable

You can access your personal exams timetable by logging into the eStudent - Exams Timetable . You will need your login name (comes before the @ in your email account), and your password to access your timetable.

We will send you a reminder to your University email account a week before the timetable is released.

Online Exam Types and definitions

Online Exam (Supervised) – online exam completed in MyLO with Respondus Lockdown Browser and Monitor

Online Test – online assessment completed in MyLO within a set time, usually 3hrs or less

Take Home Exam – assessment made available online in MyLO to be completed in a set time, usually over a day or days

Exam duration – how long you will have to complete the exam

Exam session – the amount of time scheduled for the exam to be run (includes buffer time in case of technical difficulties)

Working time – the timer in MyLO which shows the amount of time left in the exam

For example, you may have an exam with 2hrs duration which is scheduled in a 3hr exam session in case you have trouble logging in or experience issues with your internet. Once you get into MyLO and start your exam, MyLO will start counting down the 2hrs working time you have to complete the exam.

COVID-19 Information

As the University responds to COVID-19, we know that you too are facing your own challenges and having to find ways to adapt how you live and how you study.

There are a range of supports available to you, and we have dedicated support officers ready to help.

Our priorities are your safety and wellbeing, and helping you continue to learn. You might find the answer to some of your questions in the frequently asked questions below, and if not please reach out to us by by email at COVIDsupport@utas.edu.au or phone us on 1300 826 663 or +61 3 6226 2600.

For more information please see: https://www.utas.edu.au/alerts/coronavirus-update/students

Alternative arrangements for students with disabilities

The University of Tasmania provides a wide range of services to assist students with a disability. Alternative exam arrangements are available to reduce the impact of your condition on your exam performance.

If your disability is long-term, you must contact U Connect and make an appointment to speak to a Disability Adviser. The Disability Adviser can assess the impact of your disability on your study as a whole (not just exams) and can assist you in making permanent arrangements. For more information, go to Disability

If your disability is temporary, and you require assistance for this exams period only, you can apply directly to the UConnect team. The "Alternative examination arrangements" application form can be downloaded from Exam and Results Forms.

If it is very close to, or during the examination period, you should speak to someone in Exams as soon as possible.

Deferring exams due to illness or exceptional circumstances

If you are ill on the day of your exam or you have been prevented from sitting your exams due to unforeseen circumstances, you may apply for a deferred examination. You must see a doctor on the day of the examination and take a copy of the deferred examination application form with you. The application form is available at Exam and Results Forms (see “Deferred Ordinary Exam Application”). Applications are due within 3 working days of the missed exam.

Fill out section A of the form and leave the form with your doctor: they will return it to us. Please note that having a medical certificate does not guarantee that a deferred examination will be approved. Further guidelines are contained on the last page of the form.

Please read the form guidelines carefully, as they explain the circumstances in which a deferred exam might not be approved. Deferred exams are not available for ordinary work commitments or holiday commitments, and the circumstances which prevented you from sitting need to have occurred on or near the time of the exam. Deferred exams are not awarded for loss of study time.

You should provide supporting documentation with your application. If you need any assistance in determining what type of documentation would best support your case, please contact the Exams Office.

Special consideration for sitting exams when ill

If you were ill when you sat your exam (or something else had happened which affected your performance) you may wish to apply for special consideration. There is an application form available at Exam and Results Forms (see “Special Consideration”).

You should complete the application for special consideration as soon as possible after the exam, since the lecturer needs to know of the request before marking is completed.

Complete a separate application for each unit affected, and submit these directly to the school. You must include supporting documentation with your application: without supporting documentation, no consideration can be given.

The consideration granted will depend upon your examiners, but may include supplementary examination or a viva (oral) examination.

Alternative arrangements for sitting exams when ill

If you are ill during the exams, but still wish to attempt your exams, we may be able to provide alternative arrangements to help you sit. If your illness is temporary, and you require assistance for one exams period only, you can apply directly to Student Administration. There is an application form available at Exam and Results Forms (see “Alternative arrangements”).

Both you and your doctor must fill out this form, but if you wish for advice as to what kind of arrangements might be suitable, please contact an Examinations Officer. If it is very close to, or during the examination period, you should speak to someone in Exams as soon as possible.

If your illness is ongoing and you will require permanent arrangements, you must apply through the Disability Adviser. See the “Disability: how do I apply for alternative arrangements?” FAQ.

Loss of study time

It is not possible to defer your exams on the basis of loss of study time, as deferred exams are only available to students who are well prepared for their exams but are prevented from sitting due to unforeseen circumstances.

However, there are other options you may wish to consider. You can apply for withdrawal without academic penalty: information on the process and an application form are available from the Forms Directory (select Enrolment Forms, then Enrolment Variations).

Alternatively, if you choose to sit your exams, you may wish to apply for special consideration in marking. Please see "Special Consideration" above.