Financial Services

Templates | Tools | Mega Category Descriptions

Request for Quotation Template V1.0 2017
TEMPLATE FOR QUOTE REQUESTS WITH MORE COMPLEX RISKS OR DETAILS REQUIRED
This template can be used when you are needing to ask for more detail from your supplier/s than the description boxes allow for in PurchaseNow.  When you have completed this template, save it as a PDF and then attach to the Request for Quote that you send to the supplier/s using PurchaseNow.

Sole or Limited Source Approval V1.1 2017 
REQUEST APPROVAL FOR DIRECT NEGOTIATIONS WITH A SOLE SUPPLIER
This template is used to seek approval to waive the Procurement Policy expenditure level requirements:
- Spend between $20,000 and $199,999 requires 3 written quotes to be attached to the order in PurchaseNow
- Spend $200,000 and over require a formal competitive tender process under guidance of the Centre Led Procurement team.

Our spend, suppliers and contracts are managed under the guidance of the Centre Led Procurement Team and are aligned to Mega Categories.  
Here is a short description for each Mega Category:

IT – includes but not limited to: IT Hardware, IT Software, IT Professional Services, IT Services, and Telecommunications.  This Category works closely with the Information Technology Services (ITS) team.  

Research and Teaching - includes but is not limited to: Laboratory Equipment, Laboratory Supplies, Other Research Expenses and Lecturer and teaching expenses.  This Category partners with researchers and academia for their equipment, service and supply needs.  

Business Services – includes but is not limited to: Financial and Insurance Services, Human Resources, Public & Social organisations, Training expenses, Logistics, Storage, Advertising and Media, Documents and Printing, Events, Promotional, Office Supplies, Sport, Student Placements and Recruitment, Office Supplies, Fleet Management.  

Facilities - includes but is not limited to: Buildings, Cleaning, Grounds, Maintenance Repairs, Security and Parking, Trade Services, Waste and Environment, Buildings and Road Contractors, Construction Services, Furniture and Fittings, Landscaping, Library, Fuel, Plant and Vehicle purchases and maintenance, Utilities.  This Category works closely with the Infrastructure Services & Development (ISD) team.

Capital - includes but is not limited to: investment in the University's infrastructure including include University Council/ExCo endorsed works.  This Category works closely with the Infrastructure Services & Development (ISD) team.

Travel - includes but is not limited to: Travel Management, Domestic and International Air Travel, Accommodation, Expenses, Entertainment, Car Hire, Charter Services.