Skip to content

Preparing to go

You will receive notification regarding the outcome of your application approximately 3 weeks after the deadline has closed.

If the application is approved you will receive an official offer letter stating (if any) the conditions of your exchange as well as detailed information regarding the proposed host university's application details and deadline.

You will also receive a copy of the student exchange Pre-departure Guide which will provide you with all the information you need to help you navigate the next few months.

It is your responsibility to have the second application to the host university by their application deadline. It is recommended that you apply well before the deadline in order to not miss out on your preferred units or accommodation preferences.

Please be aware that you will be required to order an official academic transcript for inclusion in the application to your host university (cost $20, February 2018).

Course Approval is an agreement between a student and their corresponding course coordinator to ensure that the student will get credit towards their UTAS degree for units studied overseas. Students must study full-time at an overseas institution and must remain enrolled in a full-time load course load (between 37.5 and 50 credit points) at the University of Tasmania (UTAS). UTAS Course Approval form (PDF 159KB).

Once you have approval for each of the intended overseas units you will need to take the completed Course Approval Form to the Course Information Officers (CIO) for a final sign off and for them to enrol you in the special overseas exchange codes. Please refer to contact details for your area of study below.

Note:If students intend to apply for an OS-HELP loan we suggest taking the OS-HELP form to be signed by CIO at the same time as the Course Approval Form, as it requires course approval as well. If any units change upon arrival at the host university you will need to seek new approval from your CIO via email.

Please note that it is very important to have course approval confirmed before you depart for your exchange. If you take a unit at your host university that you don’t have course approval for, you run the risk of it not counting back towards your degree.

Gaining course approval can be somewhat confusing to students as some may need to organise approval for courses before submitting an application to the host and others may not be required to complete it until after. As this is the most difficult part of the process we recommend that you seek course approval early in the process. It is also recommended, if possible, that you consider taking electives whilst on exchange making it easier to find units and to obtain course approval.

It can take several weeks, for students to receive formal acceptance from the host university, which can be a stressful time. If students have any concerns please contact

A note on your results: upon returning from an overseas exchange it is important that your School receives an original copy of your academic transcript with the semester results from your host university.

The transcript may be sent to you directly or sent to the Student Mobility Office. Either way it is important that both Student Mobility and your School receive a copy. If the Student Mobility Office receive it directly, our team will scan a copy to keep on file, and arrange to send the original to your School to transfer across your grades.

If you receive your transcript directly you must deliver in person/email a copy to our office must send through your grades on to your school on your behalf to ensure the transcripts credibility.

Please note that your grades from overseas will be credited and won't have a numerical grade (ungraded pass) on your University of Tasmania academic transcript.

While studying overseas you will develop new skills and attributes that help you communicate clearly and find employment. Attributes such as cultural awareness, adaptability, improved interpersonal skills, increased self-confidence and independence. Combining the 'soft skills' of working with different people gaining international experience are highly favoured by employers.

It is recommended that you make an appointment upon your return with the Careers Office to make sure you articulate the skills you have developed overseas on your CV.