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Eligibility

You will receive a graduation eligibility letter from the Graduation Office confirming your potential eligibility to graduate for a particular round, subject to completing any last course requirements and payment of outstanding fees if applicable. This may happen slightly later if you are identified later. You will also see graduation information in eStudent.

You don't need to apply to graduate, but you do need to register to attend your graduation ceremony once registrations open. You can’t defer your graduation, but you can choose to attend a later ceremony. This is called attending as a walk-through. If you don’t come to your ceremony, you will graduate in absentia and your graduation documents will be posted after the conclusion of the graduation round. Refer to our walk through information page on how to request a walk through at a future ceremony.

Eligibility Requirements

Winter Graduation Round

Students who have satisfactorily met their course requirements by the conclusion of Semester 1 typically graduate through the Winter Graduation Round. You should receive your graduation eligibility letter in mid-June.

  • If you are awaiting cross-institutional results from another university and they have not been finalised by the middle of July, you will NOT graduate in the Winter Graduation Round.
  • If you are sitting a Deferred Ordinary Examination (DO) or a Supplementary Exam at the conclusion of Semester 1, because of the timing of these examinations, you will not graduate in the Winter Graduation Round.
  • If, after receiving your examination results you wish to apply for a change of assessment (e.g. with an Honours level, or grade of pass), then it is highly unlikely that you will graduate in the next round of ceremonies, as the assessment process usually exceeds the cut-off date for entry into a ceremony.
  • If you are completing your study in the Winter Study Periods, excluding Winter School (late), then you will likely be eligible to graduate through the Winter Graduation Round, provided your result publication date is in July and you have satisfactorily met the course requirements. Note, you may receive an Ineligibility Notification after Semester 1 result release, however you will be re-allocated to a graduation ceremony following the publication of your results. Check the Key Dates page for result publication dates and contact your College for more information.

Summer Graduation Round

Students who have satisfactorily met their course requirements by the conclusion of Semester 2 typically graduate through the Summer Graduation Round.

  • If you are awaiting cross-institutional results from another university and they have not been finalised by the end of November, you will not graduate in Summer Graduation Round.
  • If you are sitting a Deferred Ordinary Examination (DO) or a Supplementary Exam at the conclusion of Semester 2, because of the timing of these examinations, you will not graduate in the Summer Graduation Round.
  • If you are completing an additional assessment within your School at the conclusion of Semester 2, because of the timing of these assessments, you will not graduate in Summer Graduation Round.
  • If you are completing a Summer or Spring School unit before the December ceremonies, as the results are released in January after the Summer Graduation Round, you will not graduate in December.
  • If,  after receiving your examination results you wish to apply for a change of assessment (e.g. with an Honours level, or grade of pass), then it is highly unlikely that you will graduate in the next round of ceremonies because the assessment process usually exceeds the cut-off date for entry into a ceremony.

Higher Degree by Research (HDR) Graduands

The Graduation Office will send a Checklist Letter for Graduation Eligibility to all higher degree by research candidates who have been identified as a potential graduate.

Generally, candidates who have been advised of the outcome of their examination, and are undertaking corrections to their thesis, are considered potential graduates.

In order to be eligible to graduate, you must have completed all of the following:

  • Made any required revisions to your thesis
  • Received approval for your final thesis from your Head of School
  • Submitted an electronic copy of your final thesis via iGrad
  • Submitted an AHEGS abstract via iGrad
  • Submitted a 40-word summary* via iGrad
  • Submitted a Thesis Access Form via iGrad
  • Obtained Academic Senate approval (this step is organised by the Graduate Research Office only after receiving all final documentation)
  • Checked and paid any outstanding fees in eStudent

*If you are a PhD candidate attending graduation, you will need to provide a plain English 40-word summary of your thesis. This will be read out to a general audience at your ceremony and must be submitted, along with your final documents, via iGrad. Please refer to the 40 Word Summary Guidelines (PDF 511.2 KB) for further information.