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On The Day

Arrival at the ceremony

  • Please be present at the graduation venue at least one hour before the commencement of the graduation ceremony.
  • Please ensure you allow plenty of time to be seated prior to the commencement of the ceremony.
  • If you have special needs because you use, say, a wheelchair, crutches or have a guide dog, please let us know what your requirements are. Please advise by email to
  • At some venues (e.g. stage access at the Albert Hall) is it essential that we know your requirements well in advance of the ceremony so preparations can be made to meet your needs.
  • A short rehearsal takes place approximately 30 minutes before the start of the ceremony and it is vital you are seated at this time to understand your role in the ceremony.

Graduate seating

  • You must be seated 30 minutes before the advertised commencement time
  • Your name will be on one of the seats
  • Ushers at each venue will help you find your seat
  • Do not swap seats with anyone else. Your presentation to the Chancellor is dependent on you sitting in the correct seat
  • It is vitally important that you take your name card and any other cards on your seat, when you are called to the stage to meet the Chancellor. These cards form part of the script for the ceremony.  You will be reminded of all this information during the rehearsal

The order of proceedings

  • The order of the proceedings at the ceremony will be on the back of your name card, and in the Graduation Program.
  • All graduates should acknowledge the Chancellor by doffing their hats to him before being congratulated. You will be shown how to do this during the ceremony rehearsal.
  • Once you have been presented to the Chancellor you will be presented with a graduation envelope and Alumni pin.
  • The ceremony will be approximately an hour in length.
  • At the conclusion of the ceremony, the Chancellor and Vice-Chancellor will invite you and your family and guests to refreshments.
  • The location of the refreshments will be announced at the conclusion of the ceremony.