Skip to content

Policy Definitions

University of Tasmania acceptable language and acronyms are defined here and new template policy documents refer to this library. Requests for definition or acronym inclusion should be submitted via email to: Uni.Policy@utas.edu.au. If it is not of institutional-wide relevance please do not abbreviate or short form but use in its entirety for one-off documents.

Acronyms at the University of Tasmania

Search

A

Academic Progress Review

Definition owner: Academic Division

The University's process for monitoring academic performance of students undertaking studies in undergraduate and postgraduate coursework courses.

This process is used to identify students who are experiencing difficulties in their studies as early as possible to provide advice or support

Back to top


Academic Senate

Definition owner: University Secretary - Academic Senate

Responsible for advising the University Council on all academic matters relating to the University: https://www.utas.edu.au/academic-governance/academic-senate

Back to top


Academic adjunct title

Definition owner: Academic Division

A special academic title conferred on academic staff of other institutions, recent University of Tasmania academic staff or individuals with equivalent standing in their field or industry, who make a continuing and active contribution to enriching the academic work of the University.

Back to top


Academic honorary title

Definition owner: Academic Division

A special academic title such as Professor Emeritus or Distinguished Professor.

Back to top


Academic progress

Definition owner: Academic Division

A student’s progress towards successful completion of the academic requirements of the course/s in which they are enrolled and, where relevant, of any compulsory placements.

Back to top


Academic staff member

Definition owner: People and Wellbeing

A person employed as an academic employee of the University.

Back to top


Academic standing

Definition owner: Academic Division

The status of a student’s progress towards meeting the requirements for their course of study and is assigned at the end of each standard term or semester

Back to top


Academic unit

Definition owner: Academic Division
The secondary organisational unit in the academic structure of the University, reporting directly to the College Executive Deans.

Back to top


Account (ITS)

Definition owner:

Information Technology Services:
A combination of a username (identifier) and password allocated by ITS to access University information and communication technology services, facilities and infrastructure.

Also see Account (Finance).

Back to top


Applicant

Definition owner: Academic Division

A person applying for enrolment at the University.

Research Division: as a candidate for a higher degree by research.

Back to top


Assessment criteria

Definition owner: Academic Division

Specific outcomes that are expected to be demonstrated in any specific assessment task.

Back to top


Assessor/s

Definition owner: Academic Division

The assessors for a unit are:

  • Head of academic unit responsible for the teaching of that unit or an alternative senior member of academic staff nominated by the Head of academic unit or
  • any other persons appointed by the Head of academic unit

Back to top


Audit & Risk Committee

Definition owner: University Governance

A committee of the University Council: https://www.utas.edu.au/university-council/about-the-committees/audit--and--risk-committee

Back to top


B

Benefit (gifts and benefits)

Definition owner: Compliance

A non-tangible item of value (eg preferential treatment, access to corporate boxes at sporting events, club membership, discounts in shops).

Back to top


Breach of the code

Definition owner: Research Division

A failure to meet the principles and responsibilities of a code, and may refer to a single breach or multiple breaches.

Research Division specifically: the Australian Code for the Responsible Conduct of Research (the Code).

Back to top


Bribe

Definition owner: Audit and Risk

A gift or benefit offered to, or solicited by, a member of staff to influence a person to act in a particular way.

Back to top


Budget centre

Definition owner: Financial Services

Any organisational unit within the University’s financial management structure that is functionally and financially distinctive.

Back to top


Built Environment and Infrastructure Committee (BEIC)

Definition owner: University Governance

A committee of the University Council: https://www.utas.edu.au/university-council/about-the-committees/built-environment-committee

Back to top


By-Law

Definition owner: Governance Instrument Framework

Legislative, enforceable instrument used to manage and control University land which may impose penalties for non-compliance.  They are the only legislative instrument available to govern traffic on University land.  

Back to top


C

Candidate

Definition owner: Research Division

A person enrolled at the University as a candidate for a higher degree by research.

Back to top


Candidature

Definition owner: Academic Division

.The status conferred on a person who is enrolled as a candidate under the Rule 4

Back to top


Casual employee

Definition owner: People and Wellbeing

An employee employed in accordance with the relevant clause as defined in the Staff Agreement.

Back to top


Ceremonial and Honorary Degrees (CHD)

Definition owner: University Governance

A committee of the University Council: https://www.utas.edu.au/university-council/about-the-committees/ceremonial-and-honorary-degrees

Back to top


Code

Definition owner: Compliance

A statement of recommended practice, whether mandatory or voluntary, developed internally by an organisation or by an international, national or industry body or other organisation ie:

The Australian Code for the Responsible Conduct of Research

Back to top


Code of conduct

Definition owner: Academic Division

A statement of rules and expectations approved in some formal way but without the legal force of legislation or regulations. Focusing on duties and responsibilities for relevant circumstances, they often outline required standard of behaviour eg Code of Conduct in Teaching and Learning, Code of Conduct in Research.

Back to top


College

Definition owner: People and Wellbeing

The largest academic organisational unit within the University and normally comprises several academic schools.

Back to top


Competitive neutrality

Definition owner: Research Division

Means that the University competes fairly in the market by making certain that overall cash and other benefits from consultancy services provided on behalf of the University meet or exceed costs to the University

Back to top


Compliance

Definition owner: Compliance

Adhering to the requirements of laws, industry and organisation standards and codes, principles of good governance and accepted community and ethical standards.

Back to top


Compliance culture

Definition owner: Compliance

The values, ethical standards and beliefs that exist throughout an organisation and interact with the organisation's structures and control systems to produce behavioural norms which are conducive to compliance outcomes.

Back to top


Compliance failure

Definition owner: Compliance

An act or omission whereby and organisation has not met its compliance obligations, processes or behavioural expectations.

Back to top


Compliance program

Definition owner: Compliance

A series of activities that when combined are intended to achieve compliance.

Back to top


Conditions on enrolment

Definition owner: Academic Division

Placing conditions on a student’s enrolment such as:

  • requiring the student to pass certain units
  • limiting the number of units the student can take in the next study period to increase their likelihood of success
  • specifying which units the student can take
  • requiring the student to transfer into another course

Back to top


Consultation

Definition owner: Academic Division

Conferring and taking into account views expressed before final decisions are made and includes a bona fide opportunity to influence the decision maker.

Back to top


Continuing employee

Definition owner: Academic Division

An employee who is employed on an ongoing basis without a contract expiry date.

Back to top


Continuous shiftworker

Definition owner: Academic Division

A Shiftworker who undertakes work pursuant to a seven day per week / 24 hours per day shift roster and which requires Shiftworkers to rotate or alternate in the working of such shifts.

Back to top


Contract funding/agreement

Definition owner: General Counsel

A document or series of documents that include a written offer, acceptance, consideration (what each party gives to the other at the agreed price for the other’s promise) and the intent that it is a legally binding arrangement.

A contract can take the form of an exchange of letters or a formalised contract (legal contract).

Back to top


Corruption

Definition owner: Audit and Risk
Australian Standard AS 8001:

Dishonest activity in which a director, executive, manager, employee or contractor of an entity acts contrary to the interests of the entity and abuses his/her position of trust in order to achieve some personal gain for him or herself or for another person or entity.

For the purposes of this policy this definition has been broadened to include students and other members of the University community.

Back to top


Credit

Definition owner: Academic Division

Is the value assigned for the recognition of equivalence in content and learning outcomes between different types of learning and/or qualifications.

Credit reduces the amount of learning required to achieve a qualification and may be through credit transfer, articulation, recognition of prior learning or advanced standing.

Back to top


Cultural gift

Definition owner: Compliance

A gift or benefit of cultural significance can be artworks, rare books, artefacts, antiquities, scientific specimens and instruments.

Back to top


D

Defence export controls

Definition owner: Research Division
  • Anyone involved in the conduct of research associated with the University of Tasmania must be aware of and comply with Australian export controls legislation.
  • The University provides appropriate resources to assist staff, students and associates to: be aware of their obligations as individuals to comply with Australia’s export control laws; monitor compliance with Australia’s export control laws; and review and improve the University’s control and compliance policies and procedures.

Back to top


Degree periods

Definition owner: Academic Division

The period within which outstanding academic study or thesis must be submitted as per relevant ordinances.

Back to top


Delegations

Definition owner: Governance Instrument Framework

Ordinance 22: General Delegations, provides a framework for delegations of authority at the University, prescribed under the University of Tasmania Act 1992, and as determined by University Council in relation to the University’s administrative functions of finance, human resources, contracts and risk.

Ordinance 23: Academic Delegations and Schedule 1 – Academic Delegations has been approved and will formally come into effect on Tuesday 1 July 2020.

Back to top


Donation

Definition owner: Compliance

A donation is a gift of any grant or transfer of money or property to the University where:

  • the transfer is made voluntarily
  • the transfer arises by way of benefaction

Back to top


E

Elite athlete

Definition owner: Academic Division

An athlete or coach deemed to be elite under the guiding principles of the Australian Sports Commission’s Elite Athlete Friendly University (EAFU) Program.

Back to top


Elite performer

Definition owner: Academic Division

A student who is operating at the highest level in their field in either scholastic achievement, leadership or as a contracted artist on a state, national or international level.

Back to top


Emergency services worker

Definition owner: Academic Division

A member of one of the following organisations: The State Emergency Service (SES); Tasmanian Fire Service or relevant state equivalent; Country Fire Authority; or Tasmanian Ambulance Service or relevant state equivalent.

Back to top


Exclusion

Definition owner: Academic Division

Termination by the University of a student's enrolment in a course with no right to apply for re-admission for a specified period of up to one year, beginning on the first day of the study period in which the decision to exclude is taken.

Back to top


Export control laws

Definition owner: Research Division

Include:

  • Customs Act 1901 (Cth)
  • Customs (Prohibited Exports) Regulations 1958 (Cth)
  • Customs (Prohibited Imports) Regulations 1956 (Cth)
  • Defence and Strategic Goods List - November 1996 (Cth)
  • Defence and Strategic Goods List Amendment Instrument 2015 (Cth)
  • Defence Trade Controls Act 2012 (Cth)
  • Weapons of Mass Destruction (Prevention of Proliferation) Act 1995 (Cth)

and any subsequent versions.

Back to top


External interests

Definition owner: Compliance

Refers to any interests that involve potential gain or loss for an individual or any other person or organisation that individual may wish to benefit or disadvantage.

Back to top


F

Fair market value (gifts and benefits)

Definition owner: Compliance

The reasonable retail value of the gift or benefit.

Back to top


Finance Committee (FC)

Definition owner: University Governance

A committee of the University Council: https://www.utas.edu.au/university-council/about-the-committees/finance-committee

Back to top


Financial exclusions

Definition owner: Financial Services
  • scholarships and grants to students
  • wages, salaries, allowances and all payments made through payroll donations
  • payments to research collaborators where the University is responsible for administering funds for a research consultancy project
  • real-estate purchases
  • statutory payments (eg government and non-competitive utility type payments levies)
  • special, rare and cultural collections (eg museum items)

Back to top


Formal learning

Definition owner: Academic Division

Is the learning that takes place through a structured program of learning that leads to the full or partial achievement of an officially accredited qualification.

Examples of formal learning include study undertaken with other Australian Higher Education Providers and study at recognised overseas institutions. It also includes credentialed programs provided by recognised professional bodies, employers and other authorities.

Back to top


Formative assessment

Definition owner: Academic Division

Assessment tasks that are designed primarily to provide feedback to students on their progress against learning outcomes. Formative feedback can also inform staff on student progress which can inform their teaching.

Back to top


Fraud

Definition owner: Audit and Risk
Australian Standard AS 8001:

Dishonest activity causing actual or potential financial loss to any person or entity including theft of moneys or other property by employees or persons external to the entity and where deception is used at the time, immediately before or immediately following the activity. This also includes the deliberate falsification, concealment, destruction or use of falsified documentation used or intended for use for a normal business purpose or the improper use of information or position for personal financial benefit.

For the purposes of this policy, the definition has been broadened to include: an intentional or deliberate act to deprive the University or a person of something of value or to gain an unfair benefit using deception, false suggestions, suppression of truth or other unfair means which are believed or relied upon.

Back to top


Fringe Benefit Tax

Definition owner: Financial Services

A fringe benefit is a benefit that is provided to an employee or an associate of the employee (such as a family member) in respect of the employee's employment. Benefits can be provided by an employer, an associate of the employer or by a third party under an arrangement with the employer. A taxable fringe benefit will arise where any one or all of the following circumstances exist:

  • a benefit is provided to the employee
  • the benefit is provided and/or paid for by the University
  • the benefit is provided and/or paid for in relation to the employment of the employee.

Gifts with a known or deemed value of greater than $300 will be subject to FBT. (as at 190624)

Back to top


G

General Counsel, Executive Director Legal and Audit

Definition owner: People and Wellbeing

The General Counsel, Executive Director Legal and Audit has overall custodianship of University policies, ensuring:

  • clarity, currency, equity and consistency of the Policy Framework
  • best practice management of the Policy Framework
  • adherence of regular maintenance and review cycles of policies and associated documentation
  • review and guidance of policy development applications, amendments and rescission
  • endorsement of policy communication plans and implementation timelines
  • effective management of the Policy Repository

Contact: Uni.Policy@utas.edu.au

Back to top


Gift

Definition owner: Compliance

A gift or benefit may include, but is not limited to, movie tickets/vouchers, hampers, flowers or chocolates (excludes alcohol or entertainment as these are subject to FBT if purchased with University funds).

Back to top


Gifts of appreciation

Definition owner: Compliance

Gifts generally given to express gratitude or thanks, such as flowers, chocolates and the like, in appreciation of performing a specific task or for performing duties in an exemplary manner.

Back to top


Graduate Research Coordinator

Definition owner: Research Division

An academic staff member who oversees candidature management within an academic unit of enrolment in consultation with the Head of academic unit.

Back to top


H

Head of academic unit

Definition owner: Academic Division

Head of an academic unit or a director of a centre or head of an institute of enrolment (or delegate/nominee).

Back to top


Higher Degree by Research

Definition owner: Academic Division

A Doctor of Philosophy, Professional Doctorate, PhD by Prior Publication, or Master of Research Degree as listed in the relevant rule or ordinance.

Back to top


Historic gift

Definition owner: Compliance

A gift or benefit of historic significance are records that are a source of information compiled, recorded or stored in written form or on film, or by electronic process, but not state records.

Back to top


Hurdle requirement

Definition owner: Academic Division

A task that is mandatory to complete in order to meet the requirements of a course.

Back to top


I

Informal learning

Definition owner: Academic Division

Is learning gained through work, social, family, hobby or leisure activities and experience. Unlike formal or non-formal learning, informal learning is not organised or externally structured in terms of objectives, time or learning support.

Back to top


Information

Definition owner: Information Technology Services (Records Management)

A collection of data in any form that is maintained by the University, or person and which may be transmitted, manipulated, and stored. Records are the subset of information that constitutes evidence of activities.

Back to top


Inherent risk

Definition owner: Audit and Risk

An assessment of the risk exposure without reference to specific mitigation strategies or actions.

Back to top


Intangible gift or benefit

Definition owner: Compliance

An intangible gift or benefit is one which has no lasting value and which cannot be dealt with as property of the University. Examples include but are not limited to:

  • tickets to theatre, cultural or sporting events
  • corporate offers or transportation, accommodation, meals and functions
  • conference transportation, accommodation and fees.

Back to top


K

Key risk

Definition owner: Audit and Risk

Any extreme or high inherent risk.

Back to top


L

Learning outcomes

Definition owner: Academic Division

Clear statements to indicate what students are expected to know or be able to do at the completion of a unit (unit level) or course (course level or graduate learning outcomes).

They are the expression of the set of knowledge, skills and the application of the knowledge and skills a person has acquired and is able to demonstrate as a result of learning.

Back to top


Legal obligations

Definition owner: General Counsel

International, commonwealth and ctate legislation, regulations, codes, guidelines, protocols, frameworks and Australian Standards that govern University operations.

Back to top


Legislation

Definition owner: Governance Instrument Framework

A law or set of laws made by a government.

Within the University of Tasmania refers to the University of Tasmania Act 1992 (Tasmania), which established the University of Tasmania. This Act was approved by the Tasmanian Government.

Back to top


M

Mitigation strategies

Definition owner: Audit and Risk

Activities or controls taken by management to reduce the likelihood or consequence of risks to the University.

Back to top


N

Nominal value (gifts and benefits)

Definition owner:

The amount set by the University in terms of what is considered a minor amount, currently $100 (as at 190624)

Back to top


Non-formal learning

Definition owner: Academic Division

Refers to learning that takes place through a structured program of learning but does not lead to an officially accredited qualification.

Examples of non-formal learning are: learning and training activities undertaken in the workplace, voluntary sector or in community-based settings.

Back to top


Non-reportable gifts and benefits

Definition owner: Compliance

Gifts and benefits that do not have to be reported and included in a gift register as they are under the nominal value.

Back to top


O

OADRI cycle

Definition owner: Academic Division

The underlying approach to achieving continuous improvement is to deploy the five-stage OADRI Cycle:

1) set the objectives

2) plan the approach to achieving the objectives

3) deploy the approach

4) systematically monitor and evaluate the results

5) undertake improvements based on the evaluation.

Back to top


Official gift

Definition owner: Compliance

A gift that is offered in circumstances where staff members are University representatives at business, social, cultural or community events. Gifts that would generally be considered official might include dedicated plaques, plates, vases, trophies and the like, along with any gift of greater than nominal value including information technology items such as iPads.

Back to top


Official representative

Definition owner: Corporate Affairs

Refers to an employee attending an event in their capacity as an employee of the University.

Back to top


Open access

Definition owner: Academic Division

Free availability on the public internet, permitting any users to read, download, copy, distribute, print, search, or link to the full texts of these articles.

Back to top


Operational risk

Definition owner: Audit and Risk

Risk which may impede operational function of Whole of University, College or a Division's strategic objectives.

Back to top


Ordinance

Definition owner: Governance Instrument Framework

Legislative, enforceable instrument for Council to prescribe or regulate matters required by the University of Tasmania Act 1992 or to regulate matters to effect the Act. An ordinance may:

  • provide for sub-delegation of powers
  • impose penalties for non-compliance
  • not be used to prescribe matters relating to traffic (see By-laws).

Back to top


Organisational and industry standards

Definition owner: Compliance

Documented codes of ethics, codes of conduct, good practices and charters that an organisation has adopted for its operations.

Back to top


Organisational unit

Definition owner: University Secretary - Council

University college, faculty, school, institute, division, section, entity or business enterprise.

Back to top


P

Performance standard

Definition owner: Academic Division

A clearly articulated description of the level of attainment that acts as a stable reference point or recognised measure for the purposes of reaching a decision on the quality of a student’s work.

Back to top


Personal relationships

Definition owner: Audit and Risk

Family relationships (sibling, parent, child, spouse including de facto spouse, same-sex partner, partner,relations by marriage, grandchild or grandparent), and emotional relationships (including sexual relationships and close friendships).

Back to top


Policy

Definition owner: Governance Instrument Framework

A document consisting of principles that guide behaviour and decision making at the University to achieve outcomes. Policy principles are consistent with University ordinances, the University By-Laws and any legislation and regulations that apply.

Policy principles will direct and control University operations and are applicable across the University. They will facilitate compliance and/or reduce institutional risk.

They are approved by the Vice-Chancellor in the majority of cases, but Council will approve where:

  • in accordance with provisions of the Act, an ordinance or delegations register primarily in relation to University finances, risk management or controlled entities
  • a principle is embodied in an ordinance, or By-Law
  • dictated by legal reasons
  • to ensure compliance

Policy Principles

Back to top


Policy principles

Definition owner: Governance Instrument Framework

Staff
University staff are required under their contracts of employment to understand their responsibilities and comply with University policies and procedures when carrying out their duties.

Students
Students of the University are required under their terms of admission to understand their responsibilities and comply with University policies and procedures when carrying out their studies.

Owner

A policy principle owner is the most senior position strategically responsible for the sponsoring of particular ordinance, policy or procedure in question.

A policy principle owner may nominate a policy delegate to implement the policy development and review process.Policy principle owners have:

  • overarching responsibility for the policy principle, and procedures
  • authority to develop, review and approve procedures
  • responsibility for ensuring implementation, reporting and compliance monitoring and evaluation
  • responsibility for ensuring they are relevant and maintained.

Standard
University of Tasmania ordinances, policies and procedures are to be developed in accordance with:

  • Commonwealth and State legislation and regulatory requirements
  • University of Tasmania Act 1992 and University By-Laws 1993
  • Council approved plans and subordinate plans
  • Provisions of other relevant ordinance or policy
  • Governance Instruments Framework
  • Industrial agreements
Approval and Review
  • Ordinances and policy principles will only be approved in line with the University of Tasmania Governance Instruments Framework
  • Ordinances and policy principles are to be maintained by the policy principle owner if changes to legislation or circumstances deem it required. Procedures should be maintained and kept up to date by the policy principle owner.

Back to top


Primary supervisor

Definition owner: Research Division

A person appointed by the University to supervise higher degree by research candidates.

Back to top


Prior learning

Definition owner: Academic Division

Is learning that has taken place prior to admission to a course of the University or prior to undertaking a relevant component of a course.

Back to top


Private consultancy

Definition owner: Research Division

A private consultancy is when fee-for-service arrangement in which a University employee elects to perform a consultancy service or expert advice activity in their private capacity and in their own time. The University employee is the proper party to a private consultancy; that is, they are legally responsible for the consultancy.

Back to top


Procedure

Definition owner:

A procedure is an explanation of how something is achieved or executed consistent with policy and other compliance requirements.

A procedure will support the implementation of policy by providing clear instructions underpinning policy principles, will clearly specify who maintains responsibility to act, and may specify when regulatory requirements mandate that a policy principle be implemented in a particular manner.

They may be web based resources referred to within policy.

Back to top


Q

Quality

Definition owner: Governance Instrument Framework

Fit for purpose

Back to top


Quality assurance activities

Definition owner: Academic Division

Examples include – monitoring outcomes against performance indicators and standards; acting on stakeholder feedback; periodic review; peer review, moderation and benchmarking.

Back to top


R

Reasonably practicable (conflict of cnterest reporting timeframe)

Definition owner: Compliance

Formal written disclosure should be made within 5 business days of conflict of interest being identified.

Back to top


Recognition of prior learning

Definition owner: Academic Division

Is a process that involves assessment of an individual’s relevant prior learning (including formal, informal and non-formal learning) to determine the credit outcomes of an individual application for credit.

Back to top


Remuneration & Nominations Committee (Rems & Noms)

Definition owner: University Governance

A committee of the University Council: https://www.utas.edu.au/university-council/about-the-committees/nominations-and-remuneration-committee

Back to top


Reportable gifts and benefits

Definition owner: Compliance

Gifts and benefits that must be registered in gift giving or gift accepting registers as they are equal or greater than the nominal value.

Back to top


Research

Definition owner: Research Division

The creation of new knowledge and/or the use of existing knowledge in a new and creative way to generate new concepts, methodologies, inventions and understandings. This could include synthesis and analysis of previous research to the extent that it is new and creative.

This definition should be interpreted broadly and irrespective of:

  • The (sub)discipline or methodology of the work
  • Whether the work requires ethics approval
  • The funding source of the work (if any)
  • The level of experience of the researcher/s
  • The sources of data for the work
  • The potential participant pool (if any), or
  • The nature of any research outputs.

Back to top


Research data

Definition owner: Research Division

Facts, observations, measurements or experiences on which an argument, theory or test is based. This includes information that may be numerical, descriptive or visual;  raw or analysed, experimental or observational; laboratory notebooks, field notebooks, primary materials, questionnaires, audiotapes, videotapes, models, photographs, films, test responses, and any other records that are necessary for the reconstruction and evaluation of the reported results of research.

Back to top


Research funds

Definition owner: Research Division

Any financial contribution provided for the purpose of conducting or supporting research

Back to top


Research output

Definition owner: Research Division

Any scholarly work published as a result of conducting research and experimental development.

Back to top


Research project

Definition owner: Academic Division

The research undertaken towards HDR as articulatedin the research plan.

Back to top


Residual risk

Definition owner: Audit and Risk

The risk that remains after implementation of mitigation strategies and controls as a result of either;

  • removing the risk source
  • modifying the consequences
  • changing probabilities
  • transfer or acceptance of the risk

Back to top


Risk

Definition owner: Audit and Risk

The effect of uncertainty on objectives. In the University’s context, risk is the effect of uncertainty on the University achieving its objectives.

Back to top


Risk Controllability

Definition owner: Audit and Risk

The extent to which the University is able to influence the risk rating.

Back to top


Risk rating matrix

Definition owner: Audit and Risk

A tool for evaluating and ranking risks by defining ranges for consequence and likelihood.

Back to top


S

Sanctioned goods

Definition owner: Research Division

Goods listed on the DFAT Sanctions Regimes website which Australian law prohibits the direct or indirect supply, sale or transfer to sanctioned countries.

Back to top


Sanctioned service

Definition owner: Academic Division

A sanctioned service, for a country listed on the DFAT Sanctions Regimes website, is the provision to a person of:

a) technical advice, assistance or training;

b) financial assistance;

c) a financial service; or

d) another service; if it assists with, or is provided in relation to, an activity mentioned in the item.

Back to top


Scholarship: Research

Definition owner: Research Division

The University recognises three types of merit-based and competitive arrangements to support higher degree by research candidates that are included within the definition of ‘scholarship’:

  1. in keeping with the Commonwealth Scholarship Guidelines (Research) 2017, a base stipend provided for a fixed period during a candidate’s enrolment in an HDR that is equal to or greater than the minimum RTP stipend rate (indexed annually) and less than the maximum RTP stipend rate as set by the Australian Government,
  1. RTP Fees Offset or International Tuition Fee Scholarship, and
  1. a specific allocation to ‘top up’ a base stipend.

Two other allowances related to the ancillary costs of an HDR may be awarded at the University’s discretion:

  1. relocation allowance and/or
  1. other research project-related expenses.

Back to top


Staff member

Definition owner: People and Wellbeing

Employee of the University.

Back to top


Strategic risk

Definition owner: Audit and Risk

Risks that affect or are created by the University's strategic objectives.

Back to top


Student reservist

Definition owner: Academic Division

A member of the Australian Defence Force Reserves.

Back to top


Study period

Definition owner: Academic Division

A defined teaching and study period specified by a College for the completion of units for a particular course.

Back to top


Supervisor

Definition owner: People and Wellbeing

A staff member responsible for the performance management of another staff member or members.

Back to top


T

Tangible gift or benefit

Definition owner: Compliance

A tangible gift or benefit is one having a significant or lasting real value. Examples include but are not limited to ornaments, furniture, works of art or jewellery and computers.

Back to top


Target risk

Definition owner: Audit and Risk

The level of residual risk exposure desired to achieve objectives by applying (or removing) mitigation strategies, guided by established risk tolerance levels. This includes consideration of capacity to influence risk exposure as well as the cost-benefit of implementing risk mitigation strategies.

Back to top


Thesis

Definition owner: Research Division

Using one or more media, a substantial and intellectually coherent product or product(s) such as a thesis, dissertation and artefacts, or exegesis and portfolio of creative works and/or performance, for submission to external examination against international standards

Back to top


Token gift

Definition owner: Compliance

A gift that is offered in business situations to the University or to a staff member representing the University. Such gifts are often small office or business accessories (eg pens, folders, calendars) that contain a logo. They are usually products that are mass produced and usually given to all meeting participants or customers rather than as a personal gift.

Back to top


U

University Council

Definition owner: University Secretary - Council

Governing body of the University.

See: University Council

Back to top


University Executive Team (UET)

Definition owner: University Governance

The University Executive Team (UET) is the University’s management decision-making and performance monitoring body. Terms of Reference and membership is available from: https://secure.utas.edu.au/governance-executive-services/committees/test/executive-committees/university-executive-team-uet.

Back to top


University Foundation Committee (UFC)

Definition owner: University Governance

A committee of the University Council: https://www.utas.edu.au/university-council/about-the-committees/university-foundation-committee

Back to top


University Strategic Forum

Definition owner: University Governance

The University Strategic Forum is established to facilitate regular strategic discussions and gain input and insight from across the institution in relation to important strategic issues for the University, including the development of key University strategies and the subsequent monitoring of performance against objectives. The forum is not a decision making body. Terms of Reference is available from: https://secure.utas.edu.au/governance-executive-services/committees/test/executive-committees/university-strategic-forum-usf

Back to top


University consultancy

Definition owner: Research Division

A University consultancy is a fee-for-service arrangement for the provision by University employees for consultancy services or expert advice in return for a benefit (financial return) to the University. It is distinguished from research services, where the University employee carries out research for or in collaboration with the funding provider. The University is the proper party to a private consultancy; that is, they are legally responsible for the consultancy.

Back to top


University governing bodies

Definition owner: University Secretary - Council

Refers to the University Council and its committees, the University executive, and other governance committees identified by the Vice-Chancellor.

Back to top


University researcher

Definition owner: Research Division

Any person who is involved in the conduct of research under the auspices of the University, including:

  • all employees of the University
  • all students at the University
  • adjunct, clinical and associate title holders
  • visiting fellows and scholars
  • its controlled entities and partnerships

Back to top


V

Value for money

Definition owner: Financial Services

Value-for-money represents the optimum combination of quality, quantity, risk, timeliness and cost, and should be determined on a whole-of-contract and whole-of-asset-life basis.

Back to top