Project Management Methodology

Steering Committee

1 Aim
The aim of the Steering Committee is to ensure successful delivery of the project including maximising the benefits from the projects and ensuring the approved PMM methodology is followed.

2 Responsibilities
Members of the Committee are responsible in the following areas:

2.1 Provide Cross-Functional Leadership and Direction

  • Monitor business and strategic issues and provide advice to the project team on those that may present a risk to the project or have impact on the project rationale or success;
  • Resolve issues outside the authority or control of the project management, such as priority setting, decision-making and resource commitments that cross organisational boundaries and require agreement from senior stakeholders;
  • Ensure provision of the required resources for planning and delivery of the project;
  • Provide management support, direction and advice to the project management based on the project reporting to the Committee;
  • Actively and overtly support the project and act as an advocate for its outcomes; and
  • Report on the project and its progress to senior executive and relevant University governance bodies.

2.2 Provide Project Management Governance

  • Approve the business case, project approach and project management methodology;
  • Establish delegation authorities and limits for the project management, with regard to cost, time, resource, quality and scope;
  • Define the acceptable risk profile and risk thresholds for the program, based on the UTAS risk management strategy and review project risks;
  • Oversee stakeholder management and change management programs;
  • Oversee the project quality assurance program;
  • Review and approve or reject project plans;
  • Resolve matters of project cost, time, risk, resource, quality and scope escalated to the Committee;
  • Monitor project progress against approved business case, project plans and delegations; and
  • Approve project closure.

2.3  Maximise Project Benefits

  • Establish how benefits will be defined and measured;
  • Review and approve or reject change management, and benefits realisation plans;
  • Monitor progress against approved plans;
  • Monitor project outputs for alignment to support agreed outcomes and benefits;
  • Monitor and facilitate the implementation of new operating model; and
  • Monitor realisation of benefits and report to senior executive and governance bodies.

3 Roles
All members of the Steering Committee are expected to:

  • understand the strategic implications and outcomes of the project;
  • appreciate the impact of the project on all major stakeholders;
  • provide those directly involved in the projects with guidance on business issues;
  • address any issue which has major implications for the project; and
  • accept responsibility for the project strategy and the overall benefit realisation of the project.
  • delegation authority to approve scope changes as defined: