The aim of the Steering Committee is to ensure successful delivery of the project including maximising the benefits from the projects and ensuring the approved PMM methodology is followed.
Members of the Committee are responsible in the following areas:
2.1 Provide Cross-Functional Leadership and Direction
- Monitor business and strategic issues and provide advice to the project team on those that may present a risk to the project or have impact on the project rationale or success;
- Resolve issues outside the authority or control of the project management, such as priority setting, decision-making and resource commitments that cross organisational boundaries and require agreement from senior stakeholders;
- Ensure provision of the required resources for planning and delivery of the project;
- Provide management support, direction and advice to the project management based on the project reporting to the Committee;
- Actively and overtly support the project and act as an advocate for its outcomes; and
- Report on the project and its progress to senior executive and relevant University governance bodies.
2.2 Provide Project Management Governance
- Approve the business case, project approach and project management methodology;
- Establish delegation authorities and limits for the project management, with regard to cost, time, resource, quality and scope;
- Define the acceptable risk profile and risk thresholds for the program, based on the UTAS risk management strategy and review project risks;
- Oversee stakeholder management and change management programs;
- Oversee the project quality assurance program;
- Review and approve or reject project plans;
- Resolve matters of project cost, time, risk, resource, quality and scope escalated to the Committee;
- Monitor project progress against approved business case, project plans and delegations; and
- Approve project closure.
2.3 Maximise Project Benefits
- Establish how benefits will be defined and measured;
- Review and approve or reject change management, and benefits realisation plans;
- Monitor progress against approved plans;
- Monitor project outputs for alignment to support agreed outcomes and benefits;
- Monitor and facilitate the implementation of new operating model; and
- Monitor realisation of benefits and report to senior executive and governance bodies.
All members of the Steering Committee are expected to:
- understand the strategic implications and outcomes of the project;
- appreciate the impact of the project on all major stakeholders;
- provide those directly involved in the projects with guidance on business issues;
- address any issue which has major implications for the project; and
- accept responsibility for the project strategy and the overall benefit realisation of the project.
- delegation authority to approve scope changes as defined: