Steering Committee

1 Aim
The aim of the Steering Committee is to ensure successful delivery of the project including maximising the benefits from the projects and ensuring the approved PMM methodology is followed.

2 Responsibilities
Members of the Committee are responsible in the following areas:

2.1 Provide Cross-Functional Leadership and Direction

• Monitor business and strategic issues and provide advice to the project team on those that may present a risk to the project or have impact on the project rationale or success;

• Resolve issues outside the authority or control of the project management, such as priority setting, decision-making and resource commitments that cross organisational boundaries and require agreement from senior stakeholders;

• Ensure provision of the required resources for planning and delivery of the project;

• Provide management support, direction and advice to the project management based on the project reporting to the Committee;

• Actively and overtly support the project and act as an advocate for its outcomes; and

• Report on the project and its progress to senior executive and relevant University governance bodies.

2.2 Provide Project Management Governance

• Approve the business case, project approach and project management methodology;

• Establish delegation authorities and limits for the project management, with regard to cost, time, resource, quality and scope;

• Define the acceptable risk profile and risk thresholds for the program, based on the UTAS risk management strategy and review project risks;

• Oversee stakeholder management and change management programs;

• Oversee the project quality assurance program;

• Review and approve or reject project plans;

• Resolve matters of project cost, time, risk, resource, quality and scope escalated to the Committee;

• Monitor project progress against approved business case, project plans and delegations; and

• Approve project closure.

2.3  Maximise Project Benefits

• Establish how benefits will be defined and measured;

• Review and approve or reject change management, and benefits realisation plans;

• Monitor progress against approved plans;

• Monitor project outputs for alignment to support agreed outcomes and benefits;

• Monitor and facilitate the implementation of new operating model; and

• Monitor realisation of benefits and report to senior executive and governance bodies.

3 Roles
All members of the Steering Committee are expected to:

• understand the strategic implications and outcomes of the project;

• appreciate the impact of the project on all major stakeholders;

• provide those directly involved in the projects with guidance on business issues;

• address any issue which has major implications for the project; and

• accept responsibility for the project strategy and the overall benefit realisation of the project.

• delegation authority to approve scope changes as defined: