This methodology currently sits under the Division of the Chief Operating Officer and has responsible oversight of the following:
- PMM framework
- Providing assistance and expertise to project managers
- Project management mentoring and support processes.
Project Managers must comply with this methodology and are responsible for:
- Identification of and compliance with an established operationally specific methodology:
- PMM framework
- Infrastructure Services and Development Process for the Management of Building Works;
- Other control processes as determined by the Project Sponsor / Project Steering Committee.
- Accurate reporting to the Project Sponsor/Project Steering Committee of matters of significance throughout the project (in accordance with Reporting).
Project Sponsor is normally a member of the executive within the University (or other senior manager) who sponsors a project through the initiation and approval phase of the project. Their governance/oversight responsibilities (initiation, planning, execution and control and project closure phases) for the project may be assumed by a Project Steering Committee.
Project Steering Committee is a group of senior University executives and leaders (including the Project Sponsor or nominee) entrusted with the governance/oversight responsibilities for a project. This includes:
- Review and approval of the Project Plan and of subsequent changes
- Management of the project funding
- Formalisation of delegations for scope changes
- Monitoring of the project to ensure that the requirements and expectations (gates) are met
- Make recommendations to governing committees as appropriate
- Facilitate the resolution of project conflicts.
As a minimum, every Steering Committee must have the following representatives:
- Member of the senior executive
- Senior client representative
- Senior supplier representative
- Chief Financial Officer or nominee.