For ARC and NHMRC grants awarded to UTAS as the Administering Organisation, ORS will notify the successful applicant (first-named Chief Investigator) by email and provide detailed instructions on the grant establishment process.
For ARC and NHMRC grants that are administered by another institution and on which UTAS is a collaborating organisation, please advise your Funding Scheme Leader of success. The Funding Scheme Leader will work with you and legal services to process agreements.
If any 'Special Conditions' are attached to the offer of grant, these are outlined in the ARC Letter of Award or the NHMRC Schedule. Such 'Special Conditions' may relate to the budget, travel (including International Collaboration Awards), Discovery Outstanding Researcher Awards, Fellowship commencement and other matters, and it is the responsibility of researchers to ensure that they comply with these.
Multi-Institutional Agreements, Letters of Agreement and other contractual requirements
For both ARC and NHMRC grants, an agreement will be established between UTAS and other collaborating organisations where the grant is multi-party. In many cases, a Multi-Institutional Agreement (MIA) is entered into between UTAS and all other Australian collaborating institutions on the grant, as well as international organisations in some circumstances. The MIA is used to govern the conduct of the grant and where applicable, disbursement of grant funding between the institutions where other CIs are located. An MIA is required even if no funds are to be disbursed to participating institutions. As MIA and other contractual requirements are grant specific, ORS will contact successful applicants with instructions on the individual requirements that apply to their projects.
ORS strongly recommends that first-named CIs start on compiling collaborative agreements with their designated contact point in the ORS Funding Team as soon as possible after the Acceptance of Offer. Executing agreements with partners can sometimes be a lengthy process.
Accepting an offer of research funding involves a number of steps to ensure that all UTAS and funding body requirements are met and that the grant can be established as a research project at UTAS. Although specific requirements vary from scheme to scheme, applicants communicate their acceptance to ORS and ORS accepts the offer from the funding body.
If ORS receives notification of a successful application outcome from a funding body, we will contact the successful applicant (first-named Chief Investigator) by email, with instructions on the acceptance requirements for that particular grant.
When you receive notification of an award of funding directly from a funding body, it is important to forward all correspondence and associated documents to ORS so that grant establishment can commence. If the funding body requires you to accept the grant directly, copy ORS on your acceptance (if by email) or forward a copy of the acceptance documentation (if by post). If ORS does not already have a Clearance Form and a copy of your application, these will be required as part of the acceptance process.
If you are seeking to delay commencement or vary another aspect of the grant for any reason, please advise ORS as soon as possible.