External funding may be granted via a research contract, a negotiated direct offer of funding, a consultancy, a donation towards a specific research project, a post-graduate research scholarship, a fellowship, etc.
Consultancies and contract research projects are distinguished from grants, in that they are directly negotiated with the Funding Body, rather than competitively applied for.
Your Research Hub will assist you with the early stages:
- Determining if your project is contract research or consultancy (this has IP and indirect cost consequences). Fact Sheet (Word 30KB)
- Preparing your budget
- Finalising your Clearance Form (Word 35.9KB).
For more information, please locate your Research Hub contact.
If you would like support in building research partnerships, please contact Business Development and Technology Transfer
Applying for Funding
Submit your description of your project, Costing tool and Clearance Form to the Research Hub.
Research Operations will then:
- Prepare your contract/agreement
- Obtain legal advice for you if the contract/agreement is provided by your Funding Body
- Arrange to have the agreement signed by the delegated authority
- Liaise with Finance to open a project account
- Track your milestones
- Prepare any variations that may be necessary.
Tenders are similar to a grant application, where a Funding Body requests a tender application.
Applying for Funding
Your Research Hub can assist you with your tender applications, especially where general information regarding the University is required, and/or where it is required to be authorised by the relevant University delegate.
Your Research Hub (working with Research Operations as necessary) will provide (as required):
- Tenderer's information section
- Annual Reports, Insurance Certificates, Policies
- Legal documents such as a statutory or other signed declarations
- Legal review (where UTAS is required to comment on its ability to comply with a draft contract, or required to disclose relevant legal proceedings)
- Assistance with finalising the budget
- Deputy Vice-Chancellor's sign-off on behalf of the University.
All education consultancies such as teaching and learning workshops, seminars and short courses (as defined in the Professional and Continuing Education Policy, are managed by the School/Faculty.
All other consultancy and contract research projects (regardless of size) are managed by the Office of Research Services (ORS).
The protocol to process education consultancies is as follows:
- The School/Faculty will send all consultancies to the relevant Research Hub for review.
- A determination will be made by the Office of Research Services (ORS) if the consultancy is a consultancy, an education consultancy (teaching, learning or professional development activity) or a research activity (as outlined by the Higher Education Research Data Collection specifications).
- ORS will inform the CI and School/Faculty of the outcome by email.
- If the project is a consultancy or research activity, ORS will process it.
- If the project is an education consultancy, the School/Faculty will process it, and the ORS email confirmation can be sent to Finance when an account opening request is made.
- The School/Faculty will manage the Education Consultancy in line with the Professional and Continuing Education Policy
- Funds received from education consultancies related to teaching, learning and professional development activities will be managed within the School/Faculty.
A Private Consultancy is when a UTAS employee elects to perform a consultancy activity undertaken in their private capacity and in their own time (the University is not involved in the consultancy in any way).
The contractual arrangement is between the individual (staff member) and the party seeking the service and is entirely independent of the University.
For those employees who elect to perform a Private Consultancy, the employee must not:
- Represent themselves as a UTAS employee during the Private Consultancy;
- Use University facilities, space, resources, intellectual property or infrastructure (including UTAS email and internet access, UTAS title, letterhead, crest, business cards or UTAS corporate systems etc); or
- Undertake a Private Consultancy that creates a conflict of interest with their duties as a UTAS employee.
- Employees undertaking Private Consultancy activity are not covered by University insurances (personal liability insurance and indemnity insurance), are required to manage their own financial and tax implications and are not entitled to access UTAS ethics approval services.
Private Consultancy – Statutory Declaration
Employees with a 0.8 FTE or greater appointment who undertaking Private Consultancy activity must provide the Head of School and Deputy Vice-Chancellor (Research) with a signed statutory declaration for each private consultancy conducted.Please complete the attached Private Consultancy – Statutory Declaration (Word 16.6KB) form.