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University list of Lean Practitioners

Activity across the University will focus on the LEAN phases of 6S, Let's dedicate to cleaning up our workplace:

Think furniture, equipment, appliances, books, records, depots of items that can be kept, discarded or repurposed. For example:

The things you do not need

  • remove these items and dispose of them safely/organise their reuse elsewhere.

The things you use and want to keep

  • Think about which of these are used most often and categorise them accordingly (e.g "we use this all the time" vs "we only use this occasionally")

Things you aren't sure about

Put these aside for a few days while you figure out whether or not they are needed, you might need to get more information on some of the items. Once you have that information, you can put the items into group 1 (the things you do not need) or group 2 (the things you use and want to keep).

We will separate our waste to make sure it's going to its place of highest value. Let's aim to send as little to landfill as possible.

In partnership with ISD and the Sustainability team, we have put together a set of guidelines that will help determine 'what to do' with those things that 'may be useful one day'... Please follow the UTAS Cleanout and Disposal Process Guide during cLEAN Up Week in your area.

Records that need to be kept – follow the Records Management information with regard to disposal and keeping of records SRM - Clean-ups and relocations - Recordkeeping Obligations

This is where you create a place for the items you chose to keep in the ‘Sort’ stage.

When finding a place for the items, consider:

How often is this item used?

Items that are used frequently should be given priority in the placement so that they closest to the people who use them are very easy to access (e.g. at the front of the cupboard)

Where can we place this item safely?

Safety considerations will vary depending on the items in the area, but general safety principles should be followed. For example ensure that hazardous (but necessary) items are stored safely (which might include location and labelling). Also think about the placement of heavy objects, these should be stored where they can be accessed safely (e.g. avoid needing to bend or twist to move them or pick them up).

Use the Storage Guidelines (PDF 130.2 KB) for ideas on correct storage.

Follow SRM - Clean-ups and relocations - Recordkeeping Obligations to store records that need to be kept.

Ensure that items are clean and in working order, notify your Project Team Leader or raise a ISD works request for any infrastructure hazards

Ensure a process is in place to maintain – 6 monthly workplace inspections for low risk areas

Although not a key part of the cLEAN Up Week initiative, the next step in the 6Ss is to standardise.

The way the area has been organised should now guide a new way of working in the area.

So there might be things you need to do to ensure that these new ways of working are followed by making them the new standard.

For example:

  • Labelling items
  • take a photo of the area and place it where people can refer to it to make sure that things are always returned to the correct place
  • setting reorder levels for supplies
  • creating and sharing instructions for how to deal with a particular piece of equipment or certain materials

Figure out what you need to do to maintain your new organised, clean, and safe workspace.

For example:

  • Once a month, do a mini 6S to deal with new items that might have  arrived in the area.
  • Establish a cleaning schedule.
  • Get in the habit of walking through the area and checking that items are where they belong.

Safety needs to be part of everything: Sort, Set in order, Shine, Standardise, and Sustain.

At every step you need to act safely, eliminate unsafe items and practices, organise movement and spaces in safe ways, and role model safe behaviours including proactive management of safety issues.