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Induction and Training

The University of Tasmania Safety and Wellbeing  Unit welcomes you to the University. Our policy is to provide all staff, students and volunteers with a safe and healthy workplace.

You are required to complete two mandatory inductions: the Local Area Induction and the Online Safety and Wellbeing Induction in MyLO and also complete a Training Needs Analysis based on your role and work activities to give you the information you need to know about the structure of WHS management at the University of Tasmania and to meet legislative training and competency requirements:

  • The Local Area WHS Induction Checklist aims to provide safety information specific to the building and work area staff and students will be working within.
  • The online MyLO Safety and Wellbeing Induction aims to give staff and students a broad overview of Work, Health and Safety policy, procedures and practices at the University of Tasmania and an understanding of their safety responsibilities.
  • Training Needs Analysis aims to identify mandatory and recommended induction and training needs to ensure legislative compliance and competency of staff and students before commencement of a work activity.

Policy Framework

Upon commencement with your Organisational Unit you will be required to complete a Local Area Induction. This induction ensures that you have the most accurate information specific to the building and work area/s that you will be working in. Your supervisor (or their delegate) is required to deliver this induction within the first week of starting.

It is the responsibility of all supervisors to ensure a Local Area Induction is completed for all staff, students, contactors and visitors under their supervision prior to commencing work in that area. Each area is required to develop a Local Area Induction program to ensure that anyone, who is not supervised at all times, entering a workplace is:

  1. Aware of their responsibilities;
  2. The nature of hazards that may be present; and
  3. The processes and associated documents with which they should be familiar.

Local Area Induction records are to be maintained by a nominated person in the Organisational Unit and be readily accessible.

The following Inductions must be used:

  • LOCAL AREA INDUCTION CHECKLIST 
    The Local Area Induction Checklist should be completed by ALL staff including adjunct, clinical and university associates, postgraduate students and volunteers.
  • CONTRACTOR ONLINE INDUCTION
    The Local Area Induction Checklist should be completed by ALL staff including adjunct, clinical and university associates, postgraduate students and volunteers.
  • VISITORS FACT SHEET (PDF 91KB)
    Visitors must be accompanied by a University of Tasmania staff member at all times while in the work area for the purposes of meetings, seminars or non-laboratory related work.

The Online Safety and Wellbeing Induction aims to give you an overview of WHS policy, procedures and practices at the University and an understanding of your safety responsibilities.

The following Safety and Wellbeing  Induction is mandatory in MyLO depending on your role:

Safety and Wellbeing Induction

This course must be completed by ALL staff including adjunct, clinical and university associates, visiting scholars and visiting fellows, Graduate Research Students and highly recommended for all other students. This course requires completion of a short quiz. A score of 100% for the quiz will generate a certificate that will be emailed to your university email account within 24 hours, as evidence of completion. This course is mandatory and is available in MyLO.

Note: staff and students now need to self enrol. Access to the course can be found here Further information on how to enrol can be found here

CONTRACTOR ONLINE INDUCTION

Infrastructure Services Division (ISD) administer the online Contractor Safety Induction. Upon completion the contractor will be issued with a Safety Induction Card which they are required to carry on them at all times. Organisational Units should ask that contractors provide proof of induction before allowing them to commence work in their workplace. This course is mandatory for Contractors and is available via ISD

Organisation Units can run Induction records reports for their workgroup from MyCert or by contacting health.safety@utas.edu.au.

Each Organisational Unit must identify the WHS training needs for staff, volunteers, students and contractors working or studying in their area.  The WHS Unit has provided a guide to the WHS training requirements at University of Tasmania, which is available here:

WHS Training Needs Analysis (Excel 51KB)

The WHS Training Needs Analysis lists the:

  • Mandatory WHS Induction and training requirements for staff, students and contractors in various roles;
  • Recommended WHS training requirements for staff, students and contractors in various roles;
  • Risk Based Training – to ensure legislative compliance and training competency before high risk activity is undertaken.
  • Time period during which each course remains current, i.e. the time period after which the course must be repeated.
  • Estimate time to complete the course.

Certificates of Completion

The MYCERT Manager database has been developed to allow staff and students to view and download copies of certificates of completion for affiliated My On-line Learning (MyLO) safety training and induction courses.

Note, to access the site, you must be connected to the UTAS network. Availability is also via VPN connections and Eduroam.

View your certificates.

If you require access to download certificates for your Organisational Unit, contact  ITS through the Service Portal to request reporting access.

Once you have received reporting access follow instructions here (PDF 143KB) to download reports.

Emergency Incident Management (EIM) needs are to be clearly defined: who will be available (both during and outside normal working hours) to prevent, prepare for, respond to critical incidents.  The procedures for contacting these people is to be clearly displayed around the workplace, available to all staff and kept up to date.

Infrastructure Services Development (ISD) coordinate a number of emergency related essential services, including fire system maintenance, the annual Building Maintenance Statement and Emergency Warden Training.  Further information is available at the Infrastructure Services Development (ISD) website, refer  Emergency Management Contacts and Procedures.

A list of current Emergency Wardens is available on the Infrastructure Services Development website.

To advise of any changes to Warden Listings, or for any queries on Emergency Management Training, please contact Alan Mason on 6226 2612.

Emergency Wardens provide a co-ordinated response during any emergency, including fire. Building lockdown, Hold in Place and Building Evacuation are possible responses, and these situations are covered in training. First Aid Officers provide immediate assistance to people with an injury or illness and may assist in the case of a serious injury, until the ambulance arrives.

Designated First Aid Officers have additional responsibilities, such as checking that First Aid kits are replenished.

Further information on training and resources is below:

Emergency RoleTraining 2020*Recommended quotaFurther Information and Resources
Emergency Warden (EW)3 hours – in-house training. Recommended refresh every 3 years

Training offered:
March 2 in Newnham
March 10 in Sandy Bay
March 11 in Hobart
Adequate to provide an EW during normal hours, covering EW absences and leave.

High risk areas such as workshops and laboratories, more coverage is recommended
Warden List
(talk to your local wardens to enrol in training)

Emergency Preparedness
First Aid Officer (FAO)1-2 days external provider (one day available online, one day course attendance) certificate valid for 3 years

CPR refresher annually
Complete a First Aid assessment form to determine First Aid arrangements and the recommended number of FAO's for your work group.

There should be one designated FAO, others may also be trained to provide additional coverage.
First Aid

The University Work Health and Safety Unit have purchased a subscription to view SafetyHub videos.

These videos are a useful resource to add to your inductions.

Some of the topics available are:

  • Office Safety
  • Personal Protection
  • Hazardous substances
  • Behavioural Safety
  • Vehicles and Plant


Further training information:

The Safety and Wellbeing Calendar provides information on upcoming training available either in-house or externally.