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Induction and Training

Safety and Wellbeing Induction

Before coming on campus, new members of our University community are required to complete our Safety and Wellbeing Induction in MyLO.

This includes all staff and students, volunteers, adjunct, clinical and university associates. The module includes a quiz and once complete the person will receive an email with a certificate after 24 hours.

For all staff the module is available here and for all students here.

Contractors and Consultants should complete the COVID-safe module in the online Contractor Induction provided by Infrastructure Services and Development.

Where a person does not have a UTAS email account and therefore cannot access MyLO (e.g. a Volunteer), they can complete a paper version of the COVID Safe Campus Induction (PPTX 470.5 KB).

This induction requirement is part of the University's COVID-Safety Plan.

The University of Tasmania Safety and Wellbeing Unit welcomes you to the University. Our policy is to provide all staff, students and volunteers with a safe and healthy workplace.

You are required to complete two mandatory inductions: the Local Area Induction and the Online Safety and Wellbeing Induction in MyLO and also complete a Training Needs Analysis based on your role and work activities to give you the information you need to know about the structure of WHS management at the University of Tasmania and to meet legislative training and competency requirements:

  • The Local Area WHS Induction Checklist (DOCX 36.1 KB) aims to provide safety information specific to the building and work area staff and students will be working within.
  • The online MyLO Safety and Wellbeing Induction aims to give staff and students a broad overview of Health and Safety policy, procedures and practices at the University of Tasmania and an understanding of their safety responsibilities.
  • Training Needs Analysis aims to identify mandatory and recommended induction and training needs to ensure legislative compliance and competency of staff and students before commencement of a work activity.

Policy Framework

Upon commencement with your Organisational Unit you will be required to complete a Local Area Induction. This induction ensures that you have the most accurate information specific to the building and work area/s that you will be working in. Your supervisor (or their delegate) is required to deliver this induction within the first week of starting.

It is the responsibility of all supervisors to ensure a Local Area Induction is completed for all staff, students, contactors and visitors under their supervision prior to commencing work in that area. Each area is required to develop a Local Area Induction program to ensure that anyone, who is not supervised at all times, entering a workplace is:

  1. Aware of their responsibilities;
  2. The nature of hazards that may be present, and
  3. The processes and associated documents with which they should be familiar.

Local Area Induction records are to be maintained by a nominated person in the Organisational Unit and be readily accessible.

The following Inductions must be used:

  • LOCAL AREA INDUCTION CHECKLIST (DOCX 36.1 KB)
    The Local Area Induction Checklist should be completed by ALL staff including adjunct, clinical and university associates, postgraduate students and volunteers.
  • CONTRACTOR ONLINE INDUCTION
    The Contractor Online Checklist should be completed by ALL personnel contracted by the University.
  • VISITORS INFORMATION SHEET
    Visitors must be accompanied by a University of Tasmania staff member at all times while in the work area for the purposes of meetings, seminars or non-laboratory related work.

The Online Safety and Wellbeing Induction aims to give you an overview of Health and Safety policy, procedures and practices at the University and an understanding of your safety responsibilities.

The following Safety and Wellbeing Induction is mandatory in MyLO depending on your role:

Safety and Wellbeing Induction

This course must be completed by ALL staff including adjunct, clinical and university associates, visiting scholars and visiting fellows, Graduate Research Students and highly recommended for all other students. This course requires completion of a short quiz. A score of 100% for the quiz will generate a certificate that will be emailed to your university email account within 24 hours, as evidence of completion. This course is available in MyLO.

Note: All staff and students have been enrolled into the course.

CONTRACTOR ONLINE INDUCTION

Infrastructure Services Division (ISD) administer the online Contractor Safety Induction. Upon completion the contractor will be issued with a Safety Induction Card which they are required to carry on them at all times. Organisational Units should ask that contractors provide proof of induction before allowing them to commence work in their workplace. This course is mandatory for Contractors and is available via ISD

Organisation Units can run Induction records reports for their workgroup from MyCert

Laboratory and Workshop Inductions must be completed by any staff and students who will require access to labs and/or workshops at the University of Tasmania. This series of modules includes GREEN, AMBER, and/or RED LEVEL inductions in a single MyLO unit. Each individual must complete the inductions relevant to the area they will need to access.

Access the current inductions

Laboratory and workshop inductions 2021 (MyLO unit)

Induction refreshers

Undergraduate students requiring access to areas covered by the GREEN LEVEL induction must complete the MyLO unit annually to maintain access. HDR students and staff requiring access to areas covered by the AMBER and/or RED LEVEL induction must complete the MyLO unit at least every three years (or more frequently at the discretion of College leadership or facility management) to maintain access.

Having trouble?

If you cannot see this unit in your MyLO units list (or by clicking the link above), you will need to gain access by visiting the ‘Discover Course Catalog’ page in MyLO. If you haven’t done this before, you might find the Discover Course Catalog instructions useful. If you have any feedback on the content of the MyLO laboratory and workshop inductions, please log a ticket in the Service Portal.


Staff only resources:

Printable posters

These are designed to print and display on entry doors to laboratories and workshops:

PowerPoint slides

These are designed to present as an explanation of requirements to students.

Each Organisational Unit must identify the WHS training needs for staff, volunteers, students and contractors working or studying in their area. Safety and Wellbeing has provided a guide to the WHS training requirements at University of Tasmania, which is available here:

WHS Training Needs Analysis (XLSX 51.1 KB)

The WHS Training Needs Analysis lists the:

  • Mandatory WHS Induction and training requirements for staff, students and contractors in various roles;
  • Recommended WHS training requirements for staff, students and contractors in various roles;
  • Risk Based Training – to ensure legislative compliance and training competency before high risk activity is undertaken;
  • Time period during which each course remains current, i.e. the time period after which the course must be repeated, and
  • Estimate time to complete the course.

Certificates of Completion

The MYCERT Manager database has been developed to allow staff and students to view and download copies of certificates of completion for affiliated My On-line Learning (MyLO) safety training and induction courses.

Note, to access the site, you must be connected to the UTAS network. Availability is also via VPN connections and Eduroam.

View your certificates.

If you require access to download certificates for your Organisational Unit, contact  ITS through the Service Portal to request reporting access.

Once you have received reporting access follow instructions on MyCertman Reportng (PDF 143.0 KB) to download reports.

Emergency Incident Management (EIM) needs are to be clearly defined: who will be available (both during and outside normal working hours) to prevent, prepare for, respond to critical incidents.  The procedures for contacting these people is to be clearly displayed around the workplace, available to all staff and kept up to date.

Infrastructure Services Development (ISD) coordinate a number of emergency related essential services, including fire system maintenance, the annual Building Maintenance Statement and Emergency Warden Training.  Further information is available at the Infrastructure Services Development (ISD) website, refer  Emergency Management Contacts and Procedures.

A list of current Emergency Wardens is available on the Infrastructure Services Development website.

To advise of any changes to Warden Listings, or for any queries on Emergency Management Training, please contact Alan Mason, Senior Compliance Risk Officer, ISD.

Emergency Wardens provide a co-ordinated response during any emergency, including fire. Building lockdown, Hold in Place and Building Evacuation are possible responses, and these situations are covered in training. First Aid Officers provide immediate assistance to people with an injury or illness and may assist in the case of a serious injury, until the ambulance arrives.

Designated First Aid Officers have additional responsibilities, such as checking that First Aid kits are replenished.

Further information on training and resources is below:

Online training available at Emergency Management Contacts and Procedures

Information on First Aid Training available on the First Aid Webpage

The University Work Health and Safety Unit have purchased a subscription to view SafetyHub videos.

These videos are a useful resource to add to your inductions.

Some of the topics available are:

  • Office Safety
  • Personal Protection
  • Hazardous substances
  • Behavioural Safety
  • Vehicles and Plant

Ergonomic  Assessments

The following is a list of providers who conduct ergonomic/workstation assessments for the University.

Some of the below providers also conduct home ergonomic assessments by telephone for remote areas or where a face to face assessment is not possible or practical

Hobart

Verity Coulter Occupational Therapy Services
Phone: 0417 847 121
Email: Verity@workingrehabtas.com.au

Statewide

TAS Ergonomic Collaborative
Phone: 0466 214 558 or 0428 547 000 
Email: office@tasergonomic.com.au

Please note: 50% of the original assessment cost will be applied for assessments that are cancelled with this provider upon arrival at a scheduled appointment or with less than 12 hours notice.

iPar Services
Ben Steicke
Phone: 0475 961 798
Email: Bsteicke@ipar.com.au

Solutions & Outcomes
Contact: Sheree Jones
Phone: 0409 553085
Email: admin@sandoc.com.au

NSW Campuses

BRS Consulting
Phone: +61 2 9555 6066
Email: admin@brsconsulting.com.au

Manual  Handling Training

For all  manual handling enquiries for training, please log a service now request and assign to  People Wellbeing/Safety


Further training information: